THE SKILLBUILDING SUPERVISOR: Top Tools For Your Journey to Excellence Fighting Your Time Bandits

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THE SKILL-BUILDING SUPERVISOR Top Tools For
Your Journey to ExcellenceFighting Your Time
Bandits

• An Infopeople Webcast
• Presented by
• Dr. Steve Albrecht, PHR, CPP
• DrSteve_at_DrSteveAlbrecht.com

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YOUR TIME BANDITS?

• E-Mail
• Meetings
• Phone calls / Cell calls
• Co-workers
• Patron problems
• Stress
• Family issues
• Urgent projects

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E-MAIL PROS AND CONS?

• Fast
• Global reach
• A record
• Attachments
• Informative
• Non-threatening
• Cost-effective

• Impersonal
• Spam and viruses
• Error-prone
• Not confidential
• Busy work factor
• No tone

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MEETING RULES

• Tailgate Talks.
• Use odd start and stop times.
• Give prior notice provide a time-based agenda.
• Make the room less comfortable.
• If youre the big boss, lock the doors and hang a
  sign that says, You missed it weve started
  already.

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TO-DO LISTS

• Shorter is better.
• A-B-C priorities.
• Stephen Coveys Urgent versus Important
  quadrants.
  
• Not important, not urgent less than 1Not
  important, urgent 15Important, urgent
  20-25Important, not urgent
  65-80

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STEPHEN COVEYS ACTIVITY MATRIX from The 7 Habits
of Highly Effective People (1989, Simon
Schuster)
URGENT NOT URGENT
NOT IMPORTANT IMPORTANT
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YOUR OFFICE

• Make a reading pile for later.
• Your chair comfy
• Their chair not comfy or missing (standing
  meetings)
  
• Set two e-mail times per day.
• Use the DND feature on your phone.
• Stop moving things from pile to pile!
• Shred it!
• Teach others to respect your time.

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YOUR PERSONAL TIME

• Set aside and enforce daily quiet time.
• Eat and work, but not at your desk.
• Avoid the e-mail lure.
• Set boundaries, especially after-hours. (Learn
  to say no and not feel guilty.)
  
• Dont get too attached to the technology.
• Prepare for tomorrow at quitting time.

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YOUR TOOLS

• Day planner. (Offer a cash reward if you lose
  it.)
  
• Idea Nets Post-its, index cards, tape
  recorder.
  
• Software tools for time management, project
  planning.
  
• Develop a workable tickler system.
• Back up your data religiously.

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TIME MANAGEMENT BASICS

• Handle each piece of paper once.
• File it, delegate it, toss it, or act on it.
• Be ruthless when reading e-mail.
• Set and enforce meeting times.
• Schedule a spring cleaning.
• Make better use of people, tools, and resources.
• Stop saying, Where does the time go?

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Thanks for your time and attention.

• Good luck, from Dr. Steve