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Lecture 02 Teams

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Title: Lecture 02 Teams


1
Lecture 02 - Teams
  • Please sit with your team
  • Bring your LF safety certification cards to class
    on ???
  • Prerequisite check
  • Circulate attendance sheet
  • Quiz 1 on Chapter 1
  • Space Survival
  • Lecture 01 (fast)
  • Lecture 02 (even faster)

2
SPACE SURVIVAL - Team Building Exercise
  • Step 1 Each person is to individually rank each
    item. 1 is most important 15 is least
    important. Do not discuss the situation or the
    task until each member has finished the
    individual ranking.
  • Step 2 Rank order the 15 items as a team. Once
    discussion begins do not change your individual
    ranking.

3
SPACE SURVIVAL - Team Building Exercise
4
  • Lecture 01

5
Did your study room designfollow the general
process?
Planning
Concept Development
System Level Design
Detail Design
Test and Refine
Production
6
Why use a structured approach for design? Doesnt
that stifle creativity?
  • The larger the project team, the more essential a
    structured approach becomes.
  • Makes the decision process explicit and
    understandable, encourages buy-in from all
    parties
  • Serves as a checklist to make sure that important
    items are not forgotten
  • Is largely self-documenting

7
The Process Of Design(may not be as structured
as it looks)
8
Early Decisions in the Design ProcessAre the
Most Critical
100
Planning
Conceptual Design
of Product Cost Committed
Detailed Design
50
Time
ref. The Mechanical Design Process, by D. Ullman
9
Changes Become More Costlyas Time Passes
Ref. Fundamentals of Engineering Design, by Barry
Hyman
10
Cost of the Actual Design Effort Is Modest,but
Effects on the Final Cost Are Enormous
OVERHEAD
LABOR
MATERIAL
DESIGN
ref. The Mechanical Design Process, by D. Ullman
11
Real-world Design
  • Part art, part method
  • A decision-making process
  • Dealing with ambiguity, multiple solutions,
    people, non-technical issues
  • Cross-functional (multi-disciplinary)
  • Requires teamwork

12
Teams
  • A team is a group of individuals who share mutual
    respect and are actively pursuing a common goal.
  • Individuals
  • Respect
  • Pursue
  • Common goal

13
Effective Teams Need Individuals
  • A mixture of individual temperaments
  • Myers-Briggs
  • Keirsey on-line
  • A mixture of technical skills
  • Individual preparation is essential
  • Individual follow-up is essential
  • Individual buy-in is essential
  • Conflict can be constructive

14
Then Why Use Teams?
  • The overall performance of a real team is
    significantly better than the sum of individual
    contributions.
  • We will try this later today with the Space
    Survival exercise.

15
Team Building
  • Forming
  • Acquainted, anxiety, accepted, challenge limits
  • Storming
  • Defensive, challenge leader, negativism, play it
    safe or get involved ?
  • Norming
  • Share, bonding, risk taking, trust, challenge
    each other, understanding
  • Performing
  • Full trust, free expression, mutual innovation,
    challenge the group, RESPECT

16
Team Contract
  • Addresses issues often encountered when working
    in a team before they cause problems
  • Examples
  • Boeing
  • Ingersoll-Rand
  • ASD (ME 415)

17
Team Code of Cooperation
  • EVERY member is responsible for the team's
    progress and success.
  • Attend all sessions and be on time.
  • Listen to and show respect for the contributions
    of other members be an active listener.
  • Criticize ideas, not persons.
  • Resolve conflicts constructively.
  • Pay attention, Avoid disruptive side
    conversations, Only one person speaks at a time.
  • Everyone participates -- no one dominates.
  • Be succinct, avoid long anecdotes and examples.
  • No rank in the room.
  • Attend to your personal comfort needs at any time
    but minimize team disruption.
  • HAVE FUN.

Adapted from the Boeing Commercial Airplane Group
18
Team Roles
  • Team Leader
  • Leads team through problem solving process
  • Prepares agenda in advance of each team meeting
  • Provides structure and guidance to allow maximum
    participation
  • Influences team decisions equally with team
    members
  • Time Keeper
  • Assures that the team stays on its time budget
    for various tasks during the meeting
  • Recorder
  • Writes down all ideas and material generated
    during the meeting
  • Generates action items and circle/dot chart
  • Sends documentation after the meeting
  • Gatekeeper
  • Assures that all members are participating
  • Facilitator
  • Suggests alternative methods and procedures
  • Assures understanding of the team process
  • Remains neutral
  • Monitors the process rather than the task

19
Team Meetings
  • Over 19 million meetings take place every day in
    the U.S.
  • People spend over half their working life
    conducting, attending, preparing for and
    following up on meetings
  • Almost 1/2 of all meetings are considered
    unnecessary by the people who attend
  • Good teamwork requires effective meetings

20
Good Agenda
  • Prioritized with important tasks first
  • Distributed well in advance of meeting
  • Reviewed at beginning of meeting
  • Includes tabled tasks from prior meeting
  • Identifies responsibility for particular tasks
  • Provides time estimate for each task
  • Developed at the end of the prior meeting

21
Meeting Planner (on ANGEL under Team Building)
22
Circle-Dot Chart
23
Process Check
24
Pitfalls to Avoid
  • Late arrival, no-shows
  • Poor advance preparation
  • Team leader, individuals
  • Process
  • Active involvement by only 1 or 2 people
    resulting in lack of confidence and commitment by
    the others
  • Tasks
  • Failure to recognize ownership of action items
  • Failure to track completion of action items
  • Tracking
  • Poor history of assigned / completed / tabled

25
Anticipating Problems
  • Strong Facilitator
  • Make team members aware of behaviors that detract
    from team effectiveness
  • late, eating, cell phone, secondary activity
  • Develop strategies for addressing potential
    teaming problems (Team Contract)
  • Team checkup (on ANGEL under Team Building)

26
Example of Team Effectiveness
  • Solve a problem individually
  • Share your individual solutions
  • Generate a team solution
  • Compare your answer to the experts
  • Which produces a superior result?
  • Individual
  • Team

27
For Next Class
  • Develop your team contract
  • Identify critical issues to teams success
  • Provide procedures to handle the issues
  • All team members sign off on it
  • Tape into your journals and bring to class on 9/5
  • Bring LF safety certification card to class on
    ???
  • Read Chapters 4 and 5
  • Quiz 2 on F 9/7
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