Business%20Operations%20Meeting%20HR%20Update - PowerPoint PPT Presentation

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Business%20Operations%20Meeting%20HR%20Update

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Person has been in position less than 6 months and search ... Dr. Jacobs will determine which positions, if any, will be approved for posting and filling ... – PowerPoint PPT presentation

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Title: Business%20Operations%20Meeting%20HR%20Update


1
Business Operations MeetingHR Update
  • Human Resources
  • June 16, 2009

2
Existing Interim Positions
  • Existing interim positions categorized as
  • Category 1
  • Person has been in position less than 6 months
    and search committee has not been formed to fill
    position
  • Category 2
  • Person has been in position over 6 months
    however, person has not been identified as the
    preferred candidate and a search committee has
    not been formed to fill position.
  • Category 3
  • Person in position is the preferred candidate to
    fill the position on a permanent basis.

3
Existing Interim Positions - Actions
  • Category 1
  • HR Rep VP develop an action plan to fill
    position in accordance with HR policies
  • Must be completed within 1 yr from initial
    filling of interim positions
  • Category 2
  • HR Rep VP develop an action plan to fill
    position in accordance with HR policies
  • Must occur by 9/1/09
  • Category 3
  • HR Rep VP provide written documentation as to
    why the person is the preferred candidate to OID.
  • Once approved positions will be made permanent at
    or around 9/2009.

4
Future Interim Appointments
  • Interim assignments should not exist for more
    than 1 yr from initial date of filling.
  • VP/Department Head must begin immediately to
    develop a recruitment plan to fill position on
    permanent basis.
  • VP/Department Head and HR Rep will monitor the
    progress toward completing the plan on a timely
    basis.

5
Future Interim Appointments
  • Process
  • Work with HR Rep to discuss position.
  • Submit ePAF for normal approval process with
    required documentation/attachments
  • Position Justification
  • Position Description
  • Interims Resume
  • Org Chart
  • SPA
  • HR Rep evaluate resume to verify meets stated
    min. qualifications.
  • If external candidate HR Rep to conduct
    required pre-employment process and make offer
  • If internal candidate HR Rep to follow regular
    offer process

6
  • Strict Position Control Hiring Process

7
Strict Position Control Hiring Process
  • The current process for obtaining authorization
    to fill vacancies will
  • continue with the following modifications
  • Departments will need to submit ePAFS for all
    replacement and new positions regardless of
    funding source includes H6 H7 positions on
    MC, plus all Post Docs and Grant funded positions
    on HSC MC.
  • Supporting documentation, i.e. departmental org
    chart, current job description, and position
    justification must be attached to the ePAF
  • Bill Logie will be meeting weekly with Dr. Jacobs
    in place of the present Position Justification
    Committee
  • Dr. Jacobs will determine which positions, if
    any, will be approved for posting and filling

8
General Guidelines
  • Previously approved positions where offers
  • have been extended by HR will continue.
  • All other previously approved positions will
  • need to be re-approved by Dr. Jacobs prior
  • to HR being able to extend an offer.

9
New HR Project Begins -
  • HR begins development of new system and process
    to post positions via web accept applications
    via web prescreen candidates provide access
    to resumes for managers/ search committees plus
    much much more . . . . . . . . . .

10
Business Operations Resource
  • An HR site dedicated to You
  • A Place to go to -
  • get the most current updates and changes to HR
    processes
  • reference past communiqué
  • Let your HR Rep know what additional resources
    you would like to see
  • Visit soon and visit often, you are always
    welcome
  • http//www.utoledo.edu/depts/hr/Business_Operation
    s_Resources/.html
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