eGrants web portal provides online submission, tracking, reviewing, and processing of most TEA grant

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the next generation

• eGrants web portal provides online submission,
  tracking, reviewing, and processing of most TEA
  grant applications.
• New generation roll-out spring 2007
• Many new features
• Improved access to all grant applications and
  related documents and forms.

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Data Included in this Presentation

• The screens and dates contained in this
  presentation are fictitious. Please disregard all
  due dates displayed.

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What This Presentation Covers

• Overview of the Grantee Profile
• Critical Events
• Application Summary
• The new ESC Viewer Role
• How to Apply for a New Grant
• How to Access Existing Grants
• Overview of the Grant Menu
• Forms and Applications
• Legend
• TEA Contacts
• Program Information
• Calendar of Events
• Document Library
• Overview of the Resources Page

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The Old eGrants System
Access to grant applications on the main page and
compliance and evaluation reports on the
Compliance/Progress/Evaluation Reports page
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The New eGrants System
Redesign provides districts a Grantee Profile of
all grant information for which they are eligible
in eGrants. Improvements have been made to
provide..

• a new interface providing access to all grant
  resources
• simplified navigation throughout the website
• a new role for ESCs to access district
  information to help districts complete
  applications
• one-stop shopping for districts to locate
• a calendar of events for each grant program
• a list of available contacts for each grant
  program
• centralized access to supporting documents and
  related grant information
• applications and associated progress/evaluation
  reports
• supporting forms and data collections that must
  be submitted
• simplified access to archived grant applications

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The New Grantee Profile
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The New ESC Viewer Role

• Provides ESCs access to any districts Grantee
  Profile to support and assist applicants with
  grant applications and forms.

Search by county district number or vendor ID to
view any districts Grantee Profile. All
competitive grants are excluded from this
view. ESCs applying for grants on behalf of the
ESC need a separate user ID and password with the
appropriate role to complete and submit grant
applications.
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Improved Help Features
Click the Help? link.
The Help window appears.
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Information Buttons
Each pane has an information button in the
top right corner.
Provides Help information describing the pane.
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Panes and Folders Open and Close
Open and close panes by clicking on the folder in
the header of the pane. Closing folders provides
more screen space to view other windows. Click
on folders within a pane to open and close
sections.
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Available eGrants Grant Programs
Menu includes all the grants for which you are
eligible. The grant appears in the menu as long
as the application or any of its related forms
are available to complete.
Select the name of the grant from the list and
click the button.
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Critical Events for Grants in eGrants
Events appear for all grants for which you are
eligible. Events that occur within 5 days are
flagged.
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Application Summary of eGrants Grants
Scroll down to view eGrants Application Summary.
This is a summary of your grant applications.
Lists all the grant programs you have initiated
grouped by stage of the process.

• Draft Applications - draft grant applications
  that have not yet been submitted
• Submitted Applications - submitted grant
  applications that are being processed by TEA
• Applications Requiring Negotiation - submitted
  grant applications that require changes requested
  by TEA
• Awarded Applications - grant applications that
  have been awarded by TEA
• Archived Applications - archive of closed grant
  applications

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Application Summary of eGrants Grants
Application automatically moves from folder to
folder as the status of the applications change.
Expand the folders to see all the applications
by organization. If the application was at the
campus or site level, the name of the campus or
site appears. If the application is at the
district level, only the name of the district
appears.
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Application Summary of eGrants Grants
Expand the Applications Requiring Negotiation
folder to view the applications that require
changes on your part.
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Applying for a New Grant
The name of the grant does not appear in
Available Grant Programs in eGrants until the
application or one of its related forms is
available to complete. Select the name of the
grant from the menu and click on the
button.
The Grant Menu appears.
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The Grant Menu
The Grant Menu shows all the information and
forms for the selected grant.
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Accessing the Grant Menu
You can also open the Grant Menu for your
applications in process by selecting the
application from the Critical Events pane or the
Application Summary panes. Mouse over the
application link to highlight in gray.
Click on the highlighted link to display the
Grant Menu.
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Campus/Site-Based Grant Applications
For campus or site-based grants, select the
campus/site from the menu and click the Select
button.
The Grant Menu appears for the selected
campus/site.
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The Grant Menu
The left side of the Grant Menu contains all the
forms related to the selected grant.
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The Grant Menu
Forms grouped in four categories only appear if
available.
Supplemental data collections or surveys that
must be completed either before the availability
of the grant application or after the grant
application period has started.
If a designation form appears, it must be
completed before the application can be viewed.
Not all grants require designation forms.
The eGrant Application - If any designation forms
are required, the application does not appear
until they are completed.
Progress/Compliance/Evaluation Reports Required
reports will appear here if they must be
submitted electronically through eGrants. Check
your program guidelines for reporting
requirements.
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Accessing Forms
Mouse over the form in any of the panes to
highlight it. Click on the form to display it.
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Campus Based Forms
Some grants require forms to be completed for
each campus or site. If the form appears with
Select Campus under the status, click on the form
the Campus Selection page appears.
Select the campus or site and click the Select
button. The form appears. Once completed, it
appears in the list below the Campus/Site drop
list.
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The Grant Menu
The right side contains the legend, grant
contacts, program information, a calendar of
events, and the document library.
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The Legend
The legend defines icons that are used in the new
system. Some of these icons are not yet used, but
new features using them will be rolled out at a
later date.
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Contact Information
Shows all the applicable contacts needed for your
grant
Click on the email address to email the contact
directly.
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Program Information and Calendar
The Program Information pane contains links to
the supporting documents for the application and
to useful websites for the program.
The Calendar of Events pane displays all the
events associated with the program and shows the
reporting period and due dates for any required
reports.
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The Document Library
The Document Library contains all versions and
amendments of your submitted applications for
this grant.
The document library is closed by default. Click
the folder to open it. If your application has
been submitted, it shows the last submitted
version of the application with any attachments.
View all your documents by selecting the View All
button. All versions and amendments of your grant
application appear with all the attachments and
NOGAs.
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Resources
Click the Resources link in the menu to access
the Resources page.
Scroll down to see all the available toolboxes
and resources.
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Resources
The Resources page presents information about
grant programs, organized into the following
panes

• eGrants Resources links to information and tools
  for using eGrants
• Training Videos links to training videos on
  different aspects of eGrants videos will be
  added as they become available
• TEA Grant Resources links to information related
  to all TEA grants and grants management
• Formula Funding Toolbox links to information
  about Formula Funding grants and tools for
  applying for grants
• Discretionary Grants Toolbox links to
  information about Discretionary grants and tools
  for applying for grants

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the next generation
Thank You