Peoplesoft ISSP Request Training

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Peoplesoft ISSP Request Training

• Stephanie Roberts, ISSP
• Carolynn Miller, Data Services

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From i1440 to Peoplesoft

• Why is ISSP moving away from i1440?
• i1440 notified us at the end of 2006 that they
  would be discontinuing support for the product at
  the end of 2007.
• ISSP needed a replacement system to handle our
  SEVIS reporting and international student/scholar
  case management.
• Why Peoplesoft?
• We considered a couple of options, but ultimately
  decided that Peoplesoft would be the best
  solution for our office and the university.
• Using Peoplesoft will allow us to maintain
  consistent data.
• Department users can make requests via a familiar
  system.

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Similarities

• Submit requests electronically for new J-1
  scholars, H-1B, TN, and O-1 employees
• Print out a request form for signatures and send
  to ISSP with supporting documentation

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Differences

• Requests are made in Peoplesoft (from the HRWeb
  screen)
• All information requested is required.
• No more irrelevant fields
• Can save a request as you go
• You will be able to see the status of pending
  requests, including when they are filed and the
  case number.

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Requesting Access to ISSP Functions

• ISSP Functions will be added to the HR Data
  Access Request Web page January 21st , 2008
• You must complete ISSP training before access
  will be granted.
• Only you or your Supervisor can request access.
• A Dean, Director, or Specified Name Approver for
  your department must approve ISSP Functions
  access.

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How to Request Access to ISSP Functions on HR Web

• Go to the Human Resources Website
• http//emory.hr.emory.edu/eu/index.html
• Click on Manager Toolkit Tab in right corner
• Scroll to HR Rep Manager Resources Section
• Click on HR Data Access Requests link
• Login using NetID and Password
• Click on Change HR Access link
• Click on Add button

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How to Request Access to ISSP Functions on HR
Web 7 steps

• Select employee class access level
• Select departments/divisions
• Select reports (you may skip not applicable)
• Under General Special Update Roles
• select ISSP Functions
• Select departments and click continue
• Provide comments if desired and Save Comments
• Click on Log Out Your NetID on left

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Accessing ISSP Functions

• Login to Peoplesoft HR as usual
• Navigate to HRWeb
• You will see a new section called ISSP Functions

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Creating a New Request

• To start a new request, click on DRF Visa
  Request Search/Entry
• You will be taken to the search screen. The
  first step is to search for the person in the
  database.
• Even if the person is new to Emory University,
  you still need to do a search to be sure theyre
  not in the database.

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Creating a New Request - Search

• Enter any information that you have on the person
  and click Search (Pressing Enter will not
  work)

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Creating a New Request Search Results

• Search results will show everyone who has an
  existing request, open or closed.
• If the person is on the list, you can either view
  request detail or create an new request.
• If the person is not on the list, click Match
  not found create new record.

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Creating a New Request - Tabs

• Bio/Demo
• Passport/Visa/Entry
• Dependents
• School/Duties
• Dept. Contact
• J1 Visa Funds (J-1 only)
• Notes/Submission

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Bio/Demo

• Requested start and end dates
• Name and birth details (leave SSN and Birth State
  blank if not applicable)
• Citizenship info
• Education level
• Email addresses

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Bio/Demo

• Address information
• Can leave local and work address blank if not in
  U.S.

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Passport/Visa/Entry

• Enter passport information
• Required for all requests

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Passport/Visa/Entry

• Enter most recent I-94 information
• Enter most recent visa information (from sticker
  in passport)
• Enter most recent visa classification
  information.
• Only required for those already in the U.S.

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Dependents

• Enter dependent information.
• Click to add additional dependents.

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School/Duties

• Look up the school code
• Enter the department number where the person will
  work
• Enter the job title

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School/Duties

• Look up the school code
• Enter the department number where the person will
  work
• Enter the job title

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School/Duties

• For H-1B, enter full- or part-time status.
• Enter additional info as needed

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School/Duties

• Look up the CIP code for the appropriate field
• Be sure to use a code with the XX.XXXX formation!
• Choose the type of activity (research, teaching,
  both, other). If other, a box will appear for
  you enter a very brief description (ie
  observation).

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CIP Code Search Tips!

• There are hundreds of possible CIP codes to
  choose from, and it can be difficult to find the
  correct one. This is amplified by the fact the
  PS is case sensitive when you search by
  description.
• Example Searching for chemistry would return
  Biochemistry, but not Chemistry. Likewise,
  searching for Chemistry would return Chemistry
  but not Biochemistry.
• There are two options for making sure you see all
  the possible results
• Search once with the first letter of your
  description capitalized, and once with it lower
  case.
• OR, you can simply leave off the first letter.
  Searching for hemistry will return Chemistry
  AND Biochemistry.
• Be sure to change the drop-down box next to
  Description from Begins with to Contains.
  Do not try to use the CIP Code and Alternative
  CIP Code boxes unless you already know the code!

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CIP Code Search Example
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School/Duties

• Enter a detailed description of the individuals
  duties at Emory.

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Dept. Contact

• Enter information for administrative and faculty
  contacts.
• All information is required.

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J-1 Visa Funds

• Enter detailed funding information for J-1

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J-1 Visa Funds

• Enter the position in home country. Use the
  lookup box to choose from the list. The same
  search suggestions apply here as for the CIP code
  searches since the search is case sensitive.
• Enter site(s) of activity. You may enter more
  than one.

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Notes/Submission

• Indicate if you would like us to use FedEx to
  file the petition. If so, provide the
  departmental billing number.
• Click Submit to ISSP to send the request to
  ISSP. On the confirmation screen, click Yes -
  Submit.
• Be sure to click Save before you leave the page!

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Notes/Submission

• Click Generate DRF and Generate Compliance
  Form to create the hard copies of your
  submission.
• Attach these to the supporting documentation
  before sending to ISSP.

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My Requests

• Will show your pending and submitted requests.
• Open Requests will allow you to edit the existing
  request
• Closed requests will allow you to view the
  existing request or create a new one for the same
  person.