HOUSE MANAGER 101

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HOUSE MANAGER 101

• Day 2
• Safety, Maintenance, Construction,
• Inspections Licensing, Planning

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OVERVIEW OF DAY 2

• Expectations of House Management
• Life Safety
• Break
• Operations and Maintenance
• Licensing Processes and Inspections
• Lunch
• IRDF Strategic Planning
• Questions

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Expectations

• Commitment to Safety
• Healthy, Supportive Living Learning Environments
• Compliance with City and State codes

• Communication with Chapter, Alumni, and MIT
• Ongoing Education of Members
• Bigger Picture

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Life Safety

• General
• Security
• Fire Safety
• Storage of Hazardous Materials
• Kitchen Safety

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General Housekeeping

• Pick up and Take Out Trash
• Hallways, Stairways, Exit ways CLEAR
• Proper disposal and/or storage of materials
• Safety/Fire systems maintenance
• Attention to items that need to be fixed
• Common Sense (pgs 6,7 of HM Manual)
• Communication

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Home Security

• Every 32 seconds someones home is broken into
• Knowing Burglars 3 worst enemies
• Light, Time, Noise
• Understanding your House Perimeter
• Case Your Place
• Windows, Doors
• Outdoor Lighting, Burglar Alarm
• Communication

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Fire Safety

• By The Numbers
• 4 - of Students who have died in fires since
  the beginning of 2004 Fall Term
• 50 Number of deaths that were a direct result
  of fires at dorms or Greek housing from 90-00
• 50 Percentage of collegiate housing fires that
  involved fraternities or sororities
• 75 Percentage of fire-related deaths at campus
  housing that occur at fraternities or sororities

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Fire Safety

• By The Numbers cont.
• 1,700 Average number of fires each year in
  dormitories and Greek housing from 1990-2000
• 580,000 Average, in dollars, the amount of
  property losses suffered in Greek house fires
• 50 Percentage of savings to house corporation
  property insurance bill once a fire sprinkler is
  installed and active in the house

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Kitchen Safety

• Food Storage
• Food Handling Preparation
• Keeping Surfaces Clean
• Keeping Cooking Ware and Utensils Clean
• Fire Suppression System
• Grease Trap
• Common Sense

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Operations and Maintenance

• Systems Maintenance
• Handling an Issue with the Physical Plant
• Renovations
• Construction
• Work Weeks
• Seasonal Concerns
• Education and Communication

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System Maintenance

• Utilities
• Household Appliances
• Fire and Life Safety
• Wells Sampson American Alarm Co.
• Trash and Recycling

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Daily Management

• Entry ways of house close securely
• Adequate lighting throughout house
• Hallways, stairways and exit ways clear
• Exit Signs illuminated
• Fire Alarm panel online and working properly
• Phone line for alarm monitoring is working

• Kitchen is in good order (food stored properly,
  etc)
• Candles arent unattended
• Extensions cords unplugged when not in use
• Fire doors are closed securely
• Clothes Dryer lint trap is cleaned

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Weekly Management

• Make sure all non-system smoke detectors are
  working properly
• Test Exit Signs and Emergency Lights for proper
  functioning
• Area around boiler is clear, path to sprinkler is
  clear

• Network/IT closet is well kept, safe, and
  functioning properly
• Hazardous Materials are properly stored
• Clothes Dryer exhaust hose is clear/clean
• Exterior of house (yard) is well kept FD
  connections have caps

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Monthly, Quarterly, Semi-Annually, Annually

• Kitchen Grease Trap Monthly
• Alarm System QUARTERLY by alarm company
• Ansul SEMI-ANNUALLY by licensed contractor
• Hood - SEMI-ANNUALLY by licensed contractor
• Fire Pumps SEMI-ANNUALLY by sprinkler co.
• Dishwasher SEMI-ANNUALLY check water temp.
• Fire Extinguishers ANNUALLY - by licensed
  contractor
• Boiler Plant ANNUALLY - by professional
• Common Area heat ANNUALLY by professional
• Sprinkler System ANNUALLY by sprinkler co.
• Elevator ANNUALLY by professional
• Fire Escapes EVERY 5 YEARS Recertification
• Check structure annually to assess for
  deficiencies

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Household Appliances

• Helpful Hints on pages 25-27
• Be aware of efficiency level
• Be aware of maintenance schedule
• Invest in a heavy duty appliance

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Trash and Recycling

• Boston Department of Public Works
• 617.635.4900 http//www.cityofboston.gov/publicw
  orks
• holds Household Hazardous Waste Drop-Off Days
• coordinates Yardwaste Collection twice a year
• Spring Collection First 4 Saturdays in May
• Fall Collection Last Sat. in Oct., First 3
  Saturdays in November
• Paint and Oil removal
• Call the recycling Office at 617.635-4959 for
  more information or check out their web site -
  http//www.cityofboston.gov/publicworks/RecPaint_o
  il.asp
• TVs and computer monitors - call 617-635-7574 for
  home pickup
• For more information about rubbish removal and
  recycling, please refer to the Boston Recycling
  Guide - http//www.cityofboston.gov/publicworks/pd
  fs/recycling.pdf

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Trash and Recycling cont

• Cambridge Department of Public Works
• 617-349-4800 http//www.ci.cambridge.ma.us/
  TheWorks
• Household Hazardous Waste Drop-off - Mass
  National Guard Armory at 450 Concord Ave from
  9am-1pm April 23, 2005 June 25, 2005 October
  22, 2005
• Large Appliance Pick up - contact Cambridge
  Public works 617.349.4800 or check out their
  website at http//www.ci.cambridge.ma.us/TheWorks/
  schedules/applnce.html
• TVs and Computer Monitors - call [phone]
  or for more information, check out the website at
  http//www.ci.cambridge.ma.us/TheWorks/departments
  /recycle/computers.html
• Amherst Alley MIT Facilities

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Trash and Recycling cont

• Brookline Department of Public Work
• 617.730.2156 http//www.townofbrooklinemass.com
  /Dpw/
• Household Hazardous Waste Drop-Off one household
  hazardous waste drop-off in the spring. For
  Spring 2005, that date is Saturday May 1.
  617.730.2700 or check out their web site at
  http//www.townofbrooklinemass.com/dpw/recyclehhpi
  nformation.html
• Yard Waste disposal - Leaves and grass clippings
  shall be placed for collection in proper paper
  sacks or proper rubbish containers labeled "YARD
  WASTE". "YARD WASTE" stickers are available from
  the Highway/Sanitation Department at the Town
  Hall or the Highway Garage.
• Large Items - Remember to inform the Department
  of Public Works by telephone at [phone] to
  schedule the collection of oversized items one
  week prior to the routine collection day. The
  Department will schedule up to three (3) items
  per week.
• Computer Monitors and Televisions - The DPW now
  collects curbside for residents on municipal
  trash service. Please schedule pickup one week in
  advance by calling the DPW at 730-2156. There
  will be no pickups during holiday weeks.

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Seasonal Items

• Service Furnace annually
• Leave furnace on and maintain 60 degrees
• Remove all exterior spigot hoses
• Repair all broken glass
• Open faucet to slow drip
• Leave doors to cabinets that contain water lines
  open
• Unplug non-essential appliances/electronics
• Clean up house before leaving on breaks

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Seasonal Items cont

• Have monitoring system during winter break
• Communicate to alumni about house makeup
• Notify neighbors and police about vacancy
• Lock doors and windows
• Communicate with FSILG Office before breaks and
  leave contact information in case of an emergency
• Increase exterior lighting if possible

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Communication and Education

• To Members of your FSILG
• To Alumni
• Ongoing throughout year

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Licensing Process and Inspections

• Inspection/License Renewal Timeline
• License Renewal Process
• Inspections overview

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Licensing Process

• Boston HM Manual Pages 32-33
• Cambridge HM Manual Page 34
• Brookline HM Manual Page 34

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Inspections

• Egress
• Sprinkler
• Ansul
• Hood
• Fire Extinguishers
• Fire Escapes
• Alarm Monitoring

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IRDF Strategic Planning

•  http//web.mit.edu/irdf
• Communication with Alumni
• Maintenance Schedule
• Capital Campaign

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Frank CouncilCoordinator of FSILGs

• W20-549
• 617.258.9762
• fcouncil_at_mit.edu

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THANK YOUR FOR YOUR PARTICIPATION

• I HOPE THIS HAS BEEN HELPFUL