HOW TO DO BUSINESS WITH THE STATE OF SOUTH CAROLINA

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HOW TO DO BUSINESS WITH THE STATE OF SOUTH
CAROLINA

• David H. Quiat, CPPBManager, Services
  Procurement Procurement Services Division
• S.C. Budget Control Board

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1. LEARN THE SOUTH CAROLINA CONSOLIDATED
PROCUREMENT CODE

• All State Agencies
• All Sources of Funds
• School Districts With Annual Budgets of 75
  Million

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SOURCE SELECTION METHODS

• Small Purchases
• Competitive Sealed Bidding
• Best Value Bidding
• Fixed Price Bidding
• Request for Proposals

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SMALL PURCHASES

• lt25,000
• Competition Required
• lt1,500.00 - None
• 1,500.01 - 5,000.00 - 3 Telephone Quotes
• 5,000.01 - 10,000.00 - 3 Written Quotations
• 10,000.01 - 24,999.99 - Advertisement in South
  Carolina Business Opportunities (SCBO)

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COMPETITIVE SEALED BIDS

• 25,000.00 and more
• Competition Required -Advertisement in SCBO
• Award - Lowest Responsive Responsible Bidder

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COMPETITIVE BEST VALUE BIDDING

• Hybrid Between Competitive Sealed Bids
  Competitive Sealed Proposals
• Award Based on Evaluation Factors
• Price Must Be Worth 60 of Total Evaluation

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COMPETITIVE FIXED PRICE BIDDING

• State Sets Maximum Price Allowed
• Award - All Qualified Bidders Agreeing to the
  Maximum Price
• May Add Contractors After Award

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COMPETITIVE SEALED PROPOSALS

• Less than 10,000 - Competition Required
• 10,000.00 and more - Advertisement in SCBO
• Evaluation - Team Scores of Weighted Factors
• Award - Highest Ranked Offeror
• Expanded Negotiation Methods

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STATE PREFERENCES

• Resident Vendor 7
• S. C. End Product 7
• Combined Resident Vendor S.C. End
• Product 10
• U. S. End Product 2
• Vendors MUST Request Preferences

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PREFERENCE REQUIREMENTS

• Resident Vendor Preference
• Authorized to Transact Business in the State
• Maintains an Office in the State
• Maintains an Inventory of Items Being Purchased
  of 10,000 or more
• Paid All Assessed Taxes

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PREFERENCE REQUIREMENTS

• End Product Preference
• Items Made, Manufactured, or Grown in the State
  or United States.

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PREFERENCE EXCEPTIONS

• Do not Apply to
• Procurements of Construction Services
• Procurements of A-E Services or Land Surveyors
• Price of a Single Unit is gt30,000
• Procurement is lt10,000
• Requests for Proposals

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2. SUBSCRIBE TO SCBO

• South Carolina Business Opportunities
• SC Procurement Code mandates State Agencies to
  advertise solicitations at or above 10,000 in
  SCBO
• The Materials Management Officepublishes SCBO
  twice-weekly to satisfy this mandate
• Advertises quotes, bids and proposals involving
  goods, services, information technology and
  construction
• Other governmental entities (i.e. cities,
  counties and school districts) can voluntarily
  advertise

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COST TO SUBSCRIBE

• Hard Copy Subscribers (Print Version)
  85.00/year
• Internet (Online) Subscribers25.00/year

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3. VISIT OUR WEB SITE WWW.STATE.SC.US/MMO/MMO/
-Online Awards Solicitations-South Carolina
Business Opportunities-MMO Publications-MMO
Forms-South Carolina Procurement Code-Other
Agencies Online Solicitations
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4. GET TO KNOW AGENCY PROCUREMENT OFFICERS

• All State Agencies Certified to 5,000
• Higher Certification Limits May Be Requested

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5. BEST PRACTICES

• Study Each Solicitations Requirements
• Ask Questions About Solicitation Requirements
• Attend Pre-Bid and Pre-Proposal Conferences
• Use the Freedom of Information Act
• Submit Bids that Meet Solicitation Requirements

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BEST PRACTICES (cont.)

• Do Not Alter Terms Conditions of the
  Solicitation
• Prepare Reasonable Bids - Do Not Overbid or
  Underbid
• Make Sure the Bid is Received On Time
• Sign Your Bid
• PERFORM, PERFORM, PERFORM

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THE FUTURE OF PROCUREMENT

• South Carolina is moving many operations away
  from paper to electronic format to take advantage
  of opportunities computer and Internet
  technologies provide.

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South Carolinas Approach to Electronic Commerce

• Created a platform for Electronic Commerce-Web
  Site WWW.STATE.SC.US/MMO/MMO/-New windows
  based automated procurement system - APS
  2000-Electronic signature legislation

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South Carolinas Approach to Electronic Commerce

• APS 2000 - Phase I
• Advertising all solicitations on the Internet
• Posting all solicitations and awards on Internet
• Posting agency solicitations on the Internet

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South Carolinas Approach to Electronic Commerce

• Implementing Electronic Commerce-Phase II
• On-Line agency requisitioning
• On-Line agency tracking of requisitions
• Automatic distribution of solicitations and
  awards via email fax

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South Carolinas Approach to Electronic Commerce

• Implementing Electronic Commerce-Phase III
• On-Line bidder response
• Advanced Bid Tabulation
• Document storage/retrieval - imaging
• Internet based fully electronic solicitation,
  response, tabulation, evaluation and award

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Assistance Available to You

• We Are Always Willing To Help
• Call Us _at_ 737-0600
• Internet Web Site
• WWW.STATE.SC.US/MMO/MMO/