Flood Mitigation Assistance (FMA) Repetitive Flood Claims (RFC) Pre-disaster Mitigation (PDM)

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Flood Mitigation Assistance (FMA) Repetitive
Flood Claims (RFC)Pre-disaster Mitigation (PDM)

• Shane Rauh
• State Hazard Mitigation Officer

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Mitigation Grant Programs

• Flood Mitigation Assistance (FMA)
• The FMA program provides funding to assist in
  implementing measures to reduce or eliminate the
  long-term risk of flood damage to structures
  insurable under the National Flood Insurance
  Program (NFIP).
• FMA was created with the goal of reducing or
  eliminating claims under the NFIP. FMA is a
  pre-disaster grant program.

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FMA FY 2007 Priority

• The FY 2007 FMA priority is to reduce the number
  of repetitive loss structures however, it may be
  used to fund eligible, cost effective flood
  mitigation activities to any property currently
  insured by the NFIP whether repetitive loss or
  not.

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Allocations

• Planning- 264,200
• Projects- 2,764,080

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Eligible Sub-Applicants

• State-Level Agencies
• Federally and State Recognized Indian Tribal
  Governments
• Local Communities
• Private Non-Profit (PNP) organizations are NOT
  eligible sub-applicants
• To be eligible for project grants, an eligible
  sub-applicant must have a FEMA approved Flood
  Mitigation Plan (FMA Plan)

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National Flood Insurance Program (NFIP)

• If Sub-applicants have been identified through
  the NFIP as having a Special Flood Hazard Area,
  and a Flood Hazard Boundary Map or Flood
  Insurance Rate Map has been issued for their
  specific jurisdiction, they must be participating
  in the NFIP and not on probation, suspended, or
  withdrawn from the NFIP to be eligible for the
  PDM program.

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Eligible Activities

• Acquisition of insured structures
• Elevation of insured residential structures
• Elevation or Dry-Floodproofing of insured
  non-residential structures
• Minor flood control projects
• Planning activities that develop a FEMA approved
  Flood Mitigation Plan

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Ineligible Activities

• Major Flood Control projects
• Dry Flood proofing of residential structures
• Demo/Rebuild projects
• Phased or partial projects
• Maintenance or repair projects
• Generators or related equipment

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Funding Limits

• Planning Grants
• NOT more than once every 5 years
• 150,000 to any State agency applicant
• 50,000 to any community applicant
• Project Grants
• Will not exceed 3,300,000 to any community
  during any 5 year period

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Cost Share

• FMA is provided at a 75 federal and 25 non
  federal cost share
• NOT more than 50 of the non-federal share can be
  provided from in-kind services

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Pre-Award Costs

• Sub-Applicants may be reimbursed for pre-award
  cost for activities directly related to the
  development of the proposed FMA activity.
  Activities may include
• Workshops
• Meetings
• Data Collection (Planning Grants)
• Development of BCA
• Environmental/Historic Preservation data and
  documentation
• Engineering Design (Project Grants)

Pre-Award Costs must be identified as a separate
line item in the cost estimate
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Application Process

• Applications for FY 2007 FMA funds must be
  accepted by January 30, 2007 1159pm
• Sub-applicants must use FEMAs eGrants system to
  submit their applications
• Any supporting documentation that cannot be
  electronically submitted should be provided hard
  copy

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Performance Periods and Extensions

• The recommended performance period for FMA
  sub-grants is 2 years
• FMA planning sub-grants are limited by statute to
  a period not to exceed 3 years
• The Regional office may extend the performance
  period for up to 1 year

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Scope of Work Changes

• Requests for changes to the Scope of Work (SOW)
  after award of FY 2007 FMA funds may be
  permissible as long as request are received at
  the FEMA Regional office prior to September 30,
  2007

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Quarterly Reports

• The Sub-Grantee shall submit quarterly reports
  for each grant award, via the eGrants system by
  the following dates
• March 31
• June 30
• September 30
• December 31

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FMA Information and Guidance

• http//www.fema.gov/government/grant/fma/fma2007.s
  htm

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Mitigation Grant Programs

• Repetitive Flood Claims (RFC)
• The Repetitive Flood Claims provides funding to
  reduce or eliminate the long-term risk of flood
  damage to structures insured under the National
  Flood Insurance Program (NFIP).
• RFC grants are to be awarded on a competitive
  basis and without reference to state allocations,
  quotas, or other formula-based allocation of
  funds.
• Only acquisition of insured properties is
  eligible. All RFC grants are eligible for up to
  100 percent Federal cost assistance if the
  community cannot meet the requirements of the
  Flood Mitigation Assistance (FMA) program because
  they cannot provide the non-Federal cost share,
  or do not have the capacity to manage the
  activities.

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Eligible Sub-Applicants

• State-Level Agencies
• Federally and State Recognized Indian Tribal
  Governments
• Local Communities
• Private Non-Profit (PNP) organizations are NOT
  eligible sub-applicants

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National Flood Insurance Program (NFIP)

• If Sub-applicants have been identified through
  the NFIP as having a Special Flood Hazard Area,
  and a Flood Hazard Boundary Map or Flood
  Insurance Rate Map has been issued for their
  specific jurisdiction, they must be participating
  in the NFIP and not on probation, suspended, or
  withdrawn from the NFIP to be eligible for the
  PDM program.

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Eligible Activities

• Acquisition of insured structures for any
  property that has one or more claim payments for
  flood damages
• FEMA will select the most cost effective
  properties as demonstrated through a Benefit Cost
  Analysis (BCA)

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Cost Share

• All RFC grants are eligible for up to 100 percent
  Federal cost assistance if the community cannot
  meet the requirements of the Flood Mitigation
  Assistance (FMA) program because they cannot
  provide the non-Federal cost share, or do not
  have the capacity to manage the activities.
• The Sub-Applicant must provide certification
  (i.e., signed letter or other document from an
  authorized government official) that they cannot
  meet the non-federal cost share and/or they do
  not have the capacity to manage the proposed
  activities.

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Pre-Award Costs

• Sub-Applicants may be reimbursed for pre-award
  cost for activities directly related to the
  development of the proposed RFC activity.
  Activities may include
• Application development for RFC grants
• Development of BCA
• Environmental/Historic Preservation data and
  documentation

Pre-Award Costs must be identified as a separate
line item in the cost estimate
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Application Process

• Applications for FY 2007 RFC funds must be
  received by January 30, 2007 1159pm
• Sub-applicants must use FEMAs eGrants format to
  submit their applications (hard copy)
• Original plus 2 copies

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Benefit-Cost Analysis (BCA)

• Sub-applicants are required to perform a BCA for
  each property, including repetitive flood loss
  and substantially damaged properties.

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National Ranking and Selection

• FEMA will rank all eligible project
  sub-application on the basis of the greatest
  savings to the National Flood Insurance Fund as
  demonstrated by the verified project aggregate
  BCA
• Eligible project sub-applications not selected
  for RFC grant awards during the FY 2007 cycle
  will be placed on a waiting list and may be
  considered for RFC grant awards during the FY
  2008 RFC program funding cycle

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Performance Periods and Extensions

• The performance period for RFC grant awards will
  be no more than 2 years from the date of award
• The Regional office may extend the performance
  period for up to 1 year

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Scope of Work Changes

• FEMA may not consider changes to the Scope of
  Work (SOW) between the close of the application
  period and the completion of the selection and
  award process, and no changes will be approved
  for cost overruns after award. Requests for
  changes to the SOW after award are permissible as
  long as they do not change the nature of the
  activity, the feasibility and effectiveness of
  the project, or the Benefit Cost Ratio.

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Quarterly Reports

• The Sub-Grantee shall submit quarterly reports
  for each grant award by the following dates
• March 31
• June 30
• September 30
• December 31

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RFC Information and Guidance

• http//www.fema.gov/library/viewRecord.do?id2078

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Mitigation Grant Programs

• Pre-Disaster Mitigation (PDM)
• The PDM program will provide funds to states,
  territories, Indian tribal governments, and
  communities for hazard mitigation planning and
  the implementation of mitigation projects prior
  to a disaster event.
• PDM grants are to be awarded on a competitive
  basis and without reference to state allocations,
  quotas, or other formula-based allocation of
  funds.

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Purpose

• The PDM program provides a significant
  opportunity to raise risk awareness and reduce
  the nations disaster losses through pre-disaster
  mitigation planning and the implementation of
  feasible, effective, and cost-efficient
  mitigation measures.
• The PDM program provides funding to reduce loss
  of life as well as damage and destruction to
  property from natural hazards.

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Authorization and Appropriation

• Congress has appropriated 100 million for
  competitive grants, technical assistance, and
  program support for the Fiscal Year (FY) 2007 PDM
  program.
• Total State cap on Federal share is 15M in any
  year
• FEMA will ensure that a State will receive no
  less than 500,000 for sub-application(s) within
  the State that meets all eligibility
  requirements.

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Eligible Sub-Applicants

• State Institutions
• Local Governments
• Tribal Governments

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Planning Requirements

• All Applicants Sub-applicants must have a
  FEMA-approved hazard mitigation plan by the
  application deadline, to be eligible to receive
  project grant funding under the PDM program in
  accordance with 44 C.F.R. Part 201.

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National Flood Insurance Program (NFIP)

• If Sub-applicants have been identified through
  the NFIP as having a Special Flood Hazard Area,
  and a Flood Hazard Boundary Map or Flood
  Insurance Rate Map has been issued for their
  specific jurisdiction, they must be participating
  in the NFIP and not on probation, suspended, or
  withdrawn from the NFIP to be eligible for the
  PDM program.

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Benefit-Cost Analysis (BCA)

• Sub-applicants are required to perform a BCA for
  each property, including repetitive flood loss
  and substantially damaged properties.

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Award Process

• For each State, FEMA will select for further
  review the highest scoring eligible
  sub-applicants from each State in order until the
  projects and/or plans within a State are no less
  than 500,000.

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Award Process cont.

• All remaining eligible sub-applications will be
  reordered and, the Approving Federal Official
  shall select the highest scored eligible planning
  and project sub-applications for further review,
  in order, up to the remaining amount of funds
  available for the program. That is unless a
  sub-application is justified for selection out of
  rank order based upon one or more of the
  following factors.
• Availability of funding
• Balance/distribution of funds geographically or
  by type of recipient
• Duplication of sub-applications
• Program priorities and policy factors and
• Other pertinent information.

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Types of PDM Applications

• Planning
• Project

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Mitigation Planning Activities

• New Plan Development
• Upgrade
• Comprehensive Review and Update

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Mitigation Project Activities

• Voluntary acquisition for conversion to open
  space in perpetuity
• Relocation of public/private structures
• Elevation of existing public/private structures
• Structural/non-structural retrofitting
• Construction of safe rooms

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Mitigation Project Activities cont.

• Hydrologic and Hydraulic studies/analyses,
  engineering studies, and drainage studies
• Vegetation management
• Protective measures for utilities water and
  sanitary sewer systems and/or infrastructure
• Storm water management projects
• Localized flood control projects

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Ineligible Activities

• Major flood control projects
• Water quality infrastructure projects
• Reconstruction (demolition/rebuild) projects
• Generators and related equipment
• Flood studies or mapping

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Funding Limits for Individual Projects

• Mitigation planning 1M cap on Federal share
• Mitigation projects 3M cap on Federal share

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Cost-Share

• 75 Federal cost share
• 25 Non-Federal

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Application Process

• PDM grant applications must be submitted to the
  State no later than January 12, 2007 1159pm
• Applicants must use the electronic grants
  (eGrants) management system to submit a PDM grant
  application to include planning, and project
  sub-applications

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Performance Period/Extensions

• Performance periods shall not exceed 3 years from
  the date of the award.
• Requests for a period of performance extension
  must be submitted in writing to the State Hazard
  Mitigation Officer and must be supported by
  adequate justification in order to be processed.

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Reporting Requirements

• The Sub-Grantee shall submit quarterly reports
  for each grant award by the following dates
• March 31
• June 30
• September 30
• December 31

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Guidance

• The complete guidance is available on the FEMA
  website at http//www.fema.gov/government/grant/
  pdm/fy2007.shtm

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Introduction to e-Grants

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Connecting to e-Grants

• Production link
• https//portal.fema.gov
• What you need to connect
• An internet service provider and the Internet

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Registration

• Register
• Personal data protection
• Information is user-specific
• Username and Password
• Contact Information
• Enter Factual and Complete data
• Be sure to enter your correct, current e-mail
  address
• State will be able to provide access codes for
  jurisdictions

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The Subgrant Menu

• Login using your created Username and Password
• Your Homepage
• Four options
• Print Blank applications
• Create New Application
• Update/Complete Un-submitted Application(s)
• Revise/Amend Submitted Application(s)

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Subgrant Application Options

• Start a New Application
• Copying an Existing Application

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Data Entry in the ApplicationBefore You Get
Started

• Most Important Aspects
• PAY ATTENTION TO DETAIL!
• BE COMPLETE AND THOROUGH!
• Required Fields Denoted with a
• Application Completeness Status

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The Application Process

• Decision Making Process
• Cost Estimate
• Match Sources
• Cost Effectiveness Info
• Environmental Information
• Maintenance Schedule
• Comments Attachments
• Assurances Certifications
• Review Submit Application

• Application Status
• Applicant Information
• Contact Information
• Community Information
• Mitigation Plan Information
• Mitigation Activity Info
• Hazard Information
• Scope of Work
• Properties

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Review and Submit

• The Application must be 100 Complete
• Signing the Application
• Your e-Grants password
• Check the block
• Print or Return to your Homepage
• Reviewing your application status

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Application Development Resources

• Quick Reference Guides for Subgrant Applicants
  are available in .pdf and txt format at
• http//www.fema.gov/government/grant/egrants.shtm

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Questions Answers
Email mitigation_at_ohsep.louisiana.gov
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Contact Information

• Shane Rauh
• State Hazard Mitigation Officer
• Governors Office of Homeland Security
• and Emergency Preparedness
• 7667 Independence Boulevard
• Baton Rouge, LA 70806
• 225-925-7557
• srauh_at_ohsep.louisiana.gov