Collection development toolbox: state of the art collection development tools

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Collection development toolbox state of the art
collection development tools

SUNY LISUG Conference October 10, 2008
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What we are covering today

• Why should we use collection development tools?
• What type of collection development jobs do we
  want to do?
• Find the right tool for the right job
• Screen shots of some of the Aleph reports
• Demonstration of the some of the non-Aleph tools
• Questions/Discussion
• If you are keeping track there are 34 slides

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Caveats/Disclaimers

• I am not an expert, there are others in the room
  that might have better ways to accomplish the
  same goals, speak up!
• Suffolks collection development initiatives are
  still are a work in progress we are still
  learning the strengths and weaknesses of the
  tools and we have not implemented everything we
  wanted to.
• I am not going to go through every report or
  tool, I picked out some that I find useful.
• Please ask questions along the way!

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Top ten reasons to use collection development
tools

• 10. IPEDs/NCES Reports
• 9. Middle States Reports
• 8. Reports for outside accrediting agencies
  ABA, NLN
• 7. Program Reviews
• 6. Brag about yourself in library newsletters,
  PR
• 5. Annual report for your institution justify
  
• 4. See how your collection is being used
• 3. Determine strengths weaknesses of your
  collection
• 2. To make informed purchasing decisions
• 1. WE ARE LIBRARIANS WE STILL NEED TO BUILD
  EXCELLENT COLLECTIONS!

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What collection development jobs do we want to do?

• Inventory our collection
• Find out how our collection is used
• Analyze our collection find strengths and
  weaknesses
• Compare our collections to standards
• Purchase new materials for our collection
• Demonstration of the some of the non-Aleph tools

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Collection Inventory tools

• Shelf list of everything in a collection so you
  can check the shelves
• Create a list of what on our shelves and compare
  it to our database
• List of lost/missing items
• List of things that have been out a long time and
  may never be seen again

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Collection Inventory tools - Shelf List Item05
(Services/Items)
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Collection Inventory tools - Shelf List Item05
(Aleph/Task Manager/)
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Collection inventory tool -Shelf Reading Report -
Item04 (Services/Items)
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Collection Inventory tool - Loan Report Custom 21
(Services/Custom Reports)
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Collection Inventory tool - Loan Report Custom 21
(Services/Custom Reports)
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Collection Inventory tool - Loan Report Custom 21
(Services/Custom Reports)
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Inventory tool Missing (Custom 22)/Lost
(ret_item_22) reports
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Inventory tool - Loan Report Custom 21
(Services/Custom Reports)
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Collection Usage tools

• Cumulative stats of everything that was taken out
• Breakdown of usage stats by call number
• In-house use report
• List how many times individual items are taken
  out
• Stats on how our databases are being used
  vendor reports, ezproxy logs
• Stats on how are web pages are being used
  server logs, web analysis tools

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Collection Usage Tools General Circulation
cir-30 Services/Stats
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Collection Usage Tools General Circulation
cir-30 (Aleph/Task Manager)
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Collection Usage Tools In-house Use cust-17
Services/Custom stats
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Collection Usage Tools In-house Use cust-17
Services/Custom stats
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Collection Usage Tools Loan/Renew by Call
Number custom-09
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Collection Usage Tools Loan/Renew by Call
Number custom-09
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Collection Usage Tools Loan/Renew by Item
custom-50
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Collection Usage Tools Loan/Renew by Item
custom-50
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Collection Usage Tools Loan/Renew by Item
custom-50
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Collection Usage Tools Circ Stats by Borrower
status cust-03
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Collection Usage Tools Circ Stats by Borrower
status cust-03
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Collection Analysis tools

• Number of items in the collection
• Get a download of marc records to use in vendor
  tools (e.g. Resources for college libraries)
• Compare your collection with outside tools (e.g.
  Resources for college libraries)
• Stats on how our databases are being used
  vendor reports, ezproxy logs
• Stats on how are web pages are being used
  server logs, web analysis tools

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Collection Analysis Count of Items in your
collection-Custom 30
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Collection Analysis Count of Items in your
collection-Custom 30
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Collection Analysis Tools OCLC Collection
Analysis

• Identify your unique holdingsCompare your
  collection against all the holdings in WorldCat
• Compare with peer institutionsEasily evaluate
  your collection against other WorldCat
  institutions of your choice
• Complimentary batchload upon request to get your
  institution's holdings up-to-date before running
  your analysis
• Reports include the ability to generate tables or
  graphs
• http//www.oclc.org/collectionanalysis/

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Collection Analysis Tools Resources for
College Library

• Resources for College Libraries is a extensive
  bibliography created by Choice, ACRL Bowker.
• Run ret-01 or ret03 to get a list of system
  numbers for your collection Suffolk does one
  for each campus, a one total collection and one
  of books that were withdrawn or suppressed
• Use print03 to download in MARC format
• Upload files into Resources for College Libraries
• RLC provides reports on matches, non-matches,
  etc.
• Analyze your collection

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Collection Purchasing tools

• Baker Taylor Title Source check out the
  reviews
• Individual review journals through databases
• Books in Print
• Resources for college libraries

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Collection Tools Safety Tips

• Tools do not make a good librarian good data
  can lead to poor analysis (e.g. usage stats,
  overbroad weeding policies)
• Tools have weaknesses (Resources for College
  Libraries dated materials)
• Be careful with the no loan report!
• Paralysis by analysis can get data crazy

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Questions, Discussion, Demonstration

• This presentation can be found _at_
• http//www.sunysuffolk.edu/Library/LISUG.ppt
• Suffolk Community Colleges CD Page
• http//www.sunysuffolk.edu/Library/staff/cd.asp
• Kevin McCoys Email address
• mccoykj_at_sunysuffolk.edu