Content Management Systems WS 20072008 4 Web and Enterprise Content Management Systems

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Content Management SystemsWS 2007/20084Web
and Enterprise Content Management Systems

• Uwe Roth
• FSTC / CSC
• University of Luxembourg

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Publication without Web Content Management
Editor
Content
Web Site
Editor
Webmaster Programmer
Editor
Designer
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Publication with Web Content Management
Webmaster Administrator
Editor (Content)
Web Site
Web Content Magement System
Chief Editor (Release/Reject)
Designer (Templates)
Programmer (Skripts)
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Web Content ManagementStructure
Workflow Management
Content Repository
Export Interface
Import Interface
Asset Management
User Interface
Template/Layout
Assets
User/Role Management
Access Control
Extensions API
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Asset Management

• Filing, administration and retrieval of Assets
• Management and keeping consistently of
  cross-references and links
• Aggregation and reuse of content
• Management of versions and variants

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Workflow Management

• Automatisation and control of the process of
  publication in distributed environments
• Support of the publication life cycle
• State of a Document
• In process (creating, editing)
• Released
• Published
• Archived

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User/Role Management

• Authenticated users belong to one or more groups
  and roles
• Groups and Roles have different rights to access
  documents or to perform actions
• Typical Roles
• Author
• Editor
• Chief-Editor
• Admin
• Designer
• Example for a group Authors responsible for a
  department who are only allowed to create/modify
  content of their department

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Access Control / User Rights

• Protection of the system against foreign access
• Enforce rights on Object-Level(Asset,
  Template,...) concerning Users
• Possible rights Create, Import, Read, Check-Out,
  Write, Check-In, Modify, Delete, Review, Release,
  Reject, Preview, Publish, Archive, Search
• Also avoids concurrent access

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Import/Export Interface

• Import Incorporate with foreign sources
• Export Delivery of finished publication
• demand-oriented
• selection of context-specific content(maybe
  personalised)
• combination of appropriate content
• visual preparation for desired media
• Import/Export Change of format
• XML, SGML, HTML (import/export)
• PDF, RDF, Word, Excel (export)
• GIF, JPEG, PNG (export)
• Thumbnails
• small resolution / high compression

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Import/Export Interface Content Syndication

• Shared use of content in different web-sites
• Syndication Protocols (push mode)
• NewsML
• ICE
• Example for Content providerNews agency

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User Interface

• Manually input of content
• Text-based content(potentially structured)
• XML-editor
• Input-mask in browser
• Maybe integration of proprietary editors (e.g.
  Word) structuring later
• WYSIWYG-Editor (disadvantages)
• Reduced space for input
• Speed of editing/display lower, than tag-oriented
  approach
• Author "optimises" content regarding current
  template. Change of template may contradict these
  optimisations

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API

• Communication with other systems (DB, CMS, ...)
• integration of content
• integration into processes of the organisation
• Extension of functionalities(e.g. plug-ins)

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APIWEBDav

• Distributed authoring and versioning
• Simple way to control collaboration
• Main features
• File Locking
• Metadata
• Namespace Manipulation
• Extension to HTTP
• Concurrency Control
• Check out/Locking of file
• Check in of edited file
• Shared locking more than one author in parallel

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Separation Layout / ContentTemplates

• Describes placeholder for the content
• Defines which content is valid
• Defines where the content is displayed in the
  page-layout
• Defines the formatting of the content
• May require a special editor

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Separation Layout / ContentFormatting

• CSS Cascading Style SheetLanguage to describe
  the presentation of a markup document (e,g. XML,
  XHTML)
• XSL Extensible Stylesheet Language
• XSLT XSL TransformationXML Language for the
  transformation of XML documentsTemplate Language
• XSL-FO XSL Formatting ObjectsXML language for
  document formatting
• XPath XML Path LanguageAddressing Parts inside a
  XML Document
• DSSSL Document Style Semantics and Specification
  LanguageTransformation and formatting language
  for SGML documents

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Hyperlinks / Crossref

• Automatisms to check the validity of (external)
  links
• Citing over linksInclude of content referred by
  a link
• Adjust links to moved or renamed content
• Remove invalid links
• Anchors for content inside content

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Hyperlinks / Crossref

• HTML-Links (lta hrefgt)
• XLink XML Linking Language
• Hyperlinks for XML Documents
• Bidirectional links possible
• Multidirectional links possibleVarying ways
  between arbitrary much XML documents

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Multilinguality / Localisation

• Support of different representations of the same
  content in different languages
• Default language, if no content in the required
  language
• Linking and navigation should be
  transparent(regarding languages)
• Link to content, not to version in language
• Sometimes different virtual servers for each
  language(e.g. wwwen.uni.lu, wwwde.uni.lu,
  wwwfr.uni.lu)
• Dynamic sites
• Switch between languages "on the fly" possible
  (e.g. "langde")
• Static sites
• Content negotiation
• Support by Web-Server
• Browser transmits list of preferred languages
  (e.g. EN-GB, EN-US)
• Server picks up corresponding file (e.g.
  index.html.ed, index.html.de)
• Server picks up default file, if language does
  not exists (e.g. index.html)

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Enterprise Content Management

• Related to organisational processes
• Base-Technology of e-Business and In-house
  provision of Information
• Collection of other technologies
• Content Management
• Records Management
• Document Management
• Digital Asset Management
• Knowledge Management
• Digital Library
• Data/Document Warehouse
• Web Content Management / Redaktionssystem
• Collaboration / Groupware
• Workflow Management

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Enterprise Content ManagementOverview
Enterprise Application Integration
KnowledgeManagement
WorkflowManagement
CollaborationGroupware
Web ContentManagement
Digital Asset Management
DocumentManagement
ContentManagement
RecordsManagement
Redaktionssystem
Digital Library
Data/Document Warehouse