What do you mean Im out of space

1
What do you mean Im out of space?

• Faculty Workshop September 2006

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How times have changed
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What it looks like

• (In kb)
• 512 ½ MB
• 1460 1 MB
• 100,000 100 MB
• 500,000 ½ GB
• 1,000,000 1 GB
• 1,000,000,000 1 TB

4
Network Storage

• Our N drive
• 3 years ago 50 MB
• Increased to 100 MB, 250, now 500 MB
• 10 X more in 3 years
• What will 3 more years bring?

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Email Storage

• Switch to Outlook
• Similar growth
• Attachments

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What else?

• Blackboard
• Department Shares (H)
• Faculty Shared (S)
• Web space (I)
• My Documents (C)
• Plus backup storage for everything.

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What is the right amount?

• How much do you need?
• How much are you using?

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How should I organize?

• Like paper files you decide.
• What are you trying to accomplish?
• Store like files together.
• class work, committees, job function
• Collaborating or working alone?
• Need for history?

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Getting organized

• Creating folders
• By function By time
• Term 2006
• Course Budget
• Section Operating FY06
• Assignments
• Course HR
• Section Performance Reviews

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What else?

• How do you name files?
• How do you find files?
• How do you delete files?
• What if I want it back?

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Lets do it!

• Go to your N drive
• Create a folder
• Move files to it
• Save a file to it
• Saving Attachments
• Folders in Email
• How much space is being used?

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Archiving

• Past Class or folders
• Chance to start fresh
• Burning to CD

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Email Archiving

• Auto archive settings
• Retention plan
• Accessibility

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Blackboard

• Digital Drop Box
• Assignments
• Copying courses for next term

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Hand-in folders

• Our S drive
• Same organization is needed

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Conclusion

• Help us help you!
• Dont keep everything
• What you do keep keep in one place.
• Use Jump Drives no more floppies.
• Help yourself by requiring students to do it your
  way!