Childrens Services Statutory Returns Suppliers meeting

1
Childrens Services Statutory Returns
Suppliers meeting

• DCSF Sanctuary Buildings London
• 21 May 2008

2
AGENDA

• Welcome and introductions (Ryan Murray)
• Action summary from last meeting (Aspa Palamidas)
• Summary of feedback survey (Aspa Palamidas)
• Data Security (Margaret Frosztega)
• CIN 2008-09 Issues, timescales, testing (Annie
  Sorbie)
• Lunch
• CIN 2009-10 Specification for consultation
  (Steve Ward)
• Closing questions and conclusions from the meeting

3
Summary of feedback survey

• Took place February - March 08 Response rate
  28
• All respondents indicated they are right contact
  for this group
• 71 rated meetings very useful 29 rated them
  useful
• Most helpful aspects included presentations and
  open discussions with other suppliers
• 43 want to see future agendas covering Links
  between ICS requirements/functionality and
  statutory returns Effects of ICS Phase 1c on
  Statutory Reporting
• No respondent wanted to see changes to the group
  membership
• Current communication is effective, but agree
  that a 3 way meeting would be beneficial (DCSF,
  Suppliers and Clients)
• All respondents said quarterly was the right
  frequency
• 57 said the next meeting should take place
  during May 08
• 67 rated the organisation as Very good 33 as
  Good

4
Data Security

• Margaret Frosztega, Data Services Group

5
CIN 2008-09

• Annie Sorbie, Data Services Group

6
CIN 2008-09

• Guidance notes and FAQS
• CSV to XML converter
• Collect Blade and testing
• Communications

7
Issues

• Are LAs changing their systems?
• Any specific areas of concern?
• Progress on ICS
• Testing procedures

8
Lunch
9
2009-10 inclusion of CPR3 and other requirements

• Steve Ward, Data Services Group

10
Outline of session

• The 2009-10 Draft Specification introduction to
  basic features
• Data Structure Proposal
• Year-on-year corrections

11
2009-10 Draft Specification

• Version 0.4 draft released for comment 2 May
• Main features
• Inclusion of new items for CPR3 replacement, as
  previously discussed
• Ethnicity now specified using codes within the
  CBDS, which replace those formerly used by
  Childrens Social Care
• the addition of a Date of Death item for a
  deceased child
• the addition of a new Reason for Closure code
  (Child deemed not to be In Need after assessment)
• 2009-10 census covers the full year from 1 April
  09 to 31 March 10
• Category of Abuse doubled-up to Initial and
  Latest
• Request for responses originally Friday 6 June,
  extended to 13 June

12
2009-10 CPR3 implications

• Summary of CPR3 implications
• Includes Initial Assessment, Core Assessments and
  Section 47 groupings
• Initial and Core Assessments and Section 47
  groups can occur more than once per Referral
• Data requires Target Dates to be provided
• All Child Protection Plans now required, not just
  those that are open on 31 March
• Includes Referrals that do not lead to Child In
  Need, volume implications
• Any comments on the 2009-10 Specification at this
  stage?

13
Data structure proposal (1)

• Asking for your feedback on a change to the data
  structure
• Proposal that is not in version 0.4 of the spec
• Current structure (as on page 7 of version 0.4)

Child Level
1
1
1..n
0..n
1
0..1
0..n
1
ChildIdentifiers
ChildCharacteristics
Children In NeedDetails
Open Case Status
Child ProtectionPlans
ServiceProvision
HomeInformation
14
Data structure proposal (2)

• Revision places Service Provision and CPPs
  associated with a specific CIN episode

Child Level
1
1
1
1..n
1
ChildIdentifiers
ChildCharacteristics
Children In NeedDetails
HomeInformation
0..n
0..n
Child ProtectionPlans
ServiceProvision
15
Data structure proposal (3)

• Advantages
• more robust, enables provision of Service to be
  unambiguously related to the episode within which
  it falls
• will help when correcting validation errors
• will help with reporting
• reflects the business rules, so should not be a
  major logic change within software
• Disadvantages
• change to (some) functionality between 08-09 and
  09-10
• any others?

16
Year on year corrections

• Version 0.4 of the 2009-10 spec said
• In one area in particular DCSF is still
  finalising its own plans. The Department is
  aware that sometimes the data collection process
  uncovers corrections made to records during the
  year that affect data submitted as part of a
  previous data collection. There is therefore a
  requirement that retrospective changes to data
  previously submitted can be notified to DCSF and
  actioned. LA users of the CLA system (SSDA903)
  will know that it contains just such a facility.
  However at the moment we are still investigating
  how this will be done for the CIN census. The
  solution may, or may not, affect the content and
  format defined in this specification and this
  will be confirmed in the next version. (page 6)

17
Example description of the problem

• A core assessment runs from 20 February to 9
  April. However it is at first incorrectly
  recorded on ICS as 25 February.
• The user runs the census at the beginning of
  April, which exports a start date and no end
  date. The start date is shown as 25 Feb
• In tidying up the record when the assessment is
  completed, the users realises the mistake and
  corrects to 20 Feb on their system. This value
  appears the following years census.

1. Enter start date 25/2
2. Run year 1 census
3. Edit date to 20/2
4. Run year 2 census
Extract
Extract
18
Example submitted data

• This equates to the following
• DCSF currently looking at options watch this
  space!

19
Closing Questions and Conclusions

• Further Questions?
• Actions
• Contacts
• Ryan Murray, Chair ryan.murray_at_dcsf.gsi.gov.uk
• Aspa Palamidas, Business Development
  aspa.palamidas_at_dcsf.gsi.gov.uk
• Steve Ward, Business Development
  steve.ward_at_dcsf.gsi.gov.uk
• Isabella Craig, Policy link isabella.craig_at_dcsf.g
  si.gov.uk
• Matt Walker, Policy link matt.walker_at_dcsf.gsi.gov
  .uk
• Annie Sorbie, Customer Services
  annie.sorbie_at_dcsf.gsi.gov.uk
• Justin Rashid, Customer Services
  justin.rashid_at_dcsf.gsi.gov.uk
• Jenny Simpson, Technical jenny.simpson_at_dcsf.gsi.g
  ov.uk
• Thank You!!