DTP Analysing Problem

1
DTP - Analysing Problem

• By Mr Tottman

2
Name of the Software

• Which package are you going to use?
• Why it is suitable for this problem.
• What features are you using and why will the be
  useful?
• Graphic Frames
• Text frames
• Text fonts, sizes, styles
• Linked text frames
• Spellchecker
• Lines
• Boxes
• Clipart
• Margin Guides
• Cut and pasting onto a graphics package. (Which
  and why?)

3
Hardware

• Only mention hardware relevant to the solution.
  Eg scanner or colour printer to
• produce a leaflet, Digital Camera for photos etc
• Will you need any special hardware to produce
  your newsletter? (scanner? digital camera?)
• What type of printer will be needed? What are
  available? Laser Jet, Inkjet or Dot Matrix? Which
  is best and why?
• What features does this printer need? Colour,
  PPM, Pixels per square inch,
• How important is the quality of the printouts?

4
Output

• Identify what output you will be producing. Eg is
  it a printout or screen output
• as a form.
• State whether there where any other forms of
  output you could have used.
• Describe the document you are aiming to produce.
  Explain the reasons behind your decisions.
• What size (A3, A4, A5..)? How many pages?
• Which page orientation (portrait or
  landscape)? Headers/footers?
• What type of illustrations (clip art, scanned
  images)?
• How many columns
• Colour or black and white?
• Make a list of the sections (sub-headings) you
  plan to split your user guide into.
• Make a list of the screen snapshots you plan to
  take to illustrate your user guide.
• Make a list of any other graphics (clip art,
  photos..) you plan to include on your user
  guide.
• What alternatives are there ie shared documents.
  Why is your choice best?

5
Input

• How did you get your information?
• How did you get your snapshots?
• Give specific details of where your pictures come
  from.
• Identify any checking that will take place as the
  information is entered.
• Identify any lists of info you will need eg list
  of headings/categories/screenshots
• Give details of any formatting that will take
  place on the output.
• Eg Font sizes, no of pages,hyperlinks,etc Styles
  to be used
• How will you obtain the information you need to
  produce the text needed on your Newsletter? How
  will this text be entered into the DTP package?
  (directly typed into DTP package, typed into word
  processing package and then imported, scanned??)
• How will you obtain the screen snapshots and
  other graphics you want to use?

6
Processing the data

• Explain what you are going to do with the data
  when you put it into the
• Computer
• Screenshots
• Cropping
• Manipulating text in Word
• Manipulating graphics in Paint/Fireworks
• What order did you create your user guide in.
• Using linked text frames
• Checking the data.
• Explain how you are going to meet your
  objectives.
• Will your snapshots need to be changed in anyway
  before you can use them? (scaled? cropped?) What
  software will you use for this?
• Make a list of the changes that will need to be
  made to the text once it has been input. (Fonts?
  text sizes? Why use paragraph styles rather than
  change font/text size separately?)

7
Flowchart

• Break your task up into sections.
• How do you get the data ?
• How do you put it into the computer?
• What happens to it then?
• What comes out of the computer.

8
Backup Strategy

• What have you chosen/why that media/instructions
  to the user for any back up
• eg when to back up. How often will a backup
  copy of your user guide need to be taken?
• Why do you need to backup your work?
• Why this often?
• How big (Kb/Mb) is your user guide likely to be?
• What media (floppy disk, CD R/W, memory card..)
  will you use for this backup?
• How long will the backup process take? seconds?
  minutes? hours? overnight?

9
Security strategy

• Do you need to consider the Data Protection Act.