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SAP MM Training

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In SAP, a goods receipt represents an acknowledgement that ordered ... by the purchase order number field, select the binoculars icon (encircled, below) ... – PowerPoint PPT presentation

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Title: SAP MM Training


1
SAP MM Training
  • Inventory Management - Goods Receipts

2
Agenda
  • Goods Receipt referencing PO
  • Goods Receipt PO Unknown
  • Vendor Return Replacement
  • Output

3
What is a Goods Receipt?
  • In SAP, a goods receipt represents an
    acknowledgement that ordered material has been
    delivered.
  • The goods receipt further creates an accounting
    document that debits the fund or grant and
    credits the supplier.

4
How Do Goods Receipts Happen?
  • All goods movements are performed through the
    Inventory Management portion of SAP.
  • Goods movements require a three-digit movement
    type.
  • A movement type tells SAP what kind of activity
    is taking place.
  • For every kind of movement, two movement types
    exist - the action and the reversal of the action.

5
How Do I Get to the Goods Receipt Transaction?
  • In SAP, you can get to the Goods Receipt
    transaction two ways
  • Use the menu path
  • Logistics -gtMaterials Management -gt Inventory
    Management -gt Goods Movement -gt Goods Movement
    (MIGO)
  • -OR-
  • Use transaction code
  • MIGO in the dialog box

6
How Do I Do a Goods Receipt?
  • Enter the activity and document type, the
    purchase order number and movement type.
  • Press Enter, when all four fields are completed

4
1
2
3
7
How Do I Do a Goods Receipt?
  • All purchase order lines are displayed

8
What are the Parts of the Document?
  • The Header
  • The header contains information that pertains to
    the entire document

9
What are the Parts of the Document?
  • Print Indicator
  • The print indicator tells SAP how to generate the
    hard copy receiver.

10
What are the Parts of the Document?
  • The Item Overview
  • The item overview displays all the line items on
    the purchasing document

11
What are the Parts of the Document?
  • The Item Detail
  • The item detail displays all the information, on
    tabs, specific to the line item

12
What are the Parts of the Document?
  • The Material tab
  • The Quantity tab

13
What are the Parts of the Document?
  • The Where tab
  • The Purchase Order Data tab

14
What are the Parts of the Document?
  • The Account Assignment tab
  • Item OK
  • Check
  • Save or

15
How Can I Tell if the Receipt was Saved?
  • The material document number is assigned to the
    transaction.

16
What Happens if I Made a Mistake?
  • Errors on goods receipts can be fixed using the
    goods receipt (MIGO) transaction, with a 102
    movement type.
  • The reversal is performed on the material
    document, rather than the PO number

17
What Happens if I Made a Mistake?
  • The entire material document will be reversed.

18
How Do I Respond to This Message?
  • This message indicates that the entire purchase
    order has already been received and no more
    receipts can be entered.

19
Exercises

20
What Happens if I Dont Know the PO Number?
  • Sometimes the supplier will neglect to include
    the PO number on the packing list or Bill of
    Lading
  • The user will need to locate the purchase order,
    based on the information available, prior to
    completing the goods receipt
  • When the Purchase Order number is found, the
    process of receiving the material is the same
    (MIGO with movement type 101)

21
What Happens if I Dont Know the PO Number?
  • On the MIGO screen, by the purchase order number
    field, select the binoculars icon (encircled,
    below)

22
What Happens if I Dont Know the PO Number?
  • A pop-up box is presented. Enter the vendor name
    as indicated on the suppliers paperwork, along
    with your Universitys plant name

23
What Happens if I Dont Know the PO Number?
  • The list of appropriate vendor numbers is
    presented.

24
What Happens if I Dont Know the PO Number?
  • The list of purchase orders is displayed for that
    supplier.

25
Exercises

26
What If I Need to Return Material to a Supplier?
  • Still use MIGO transaction with the following
    changes

1
2
3
4
27
What If I Need to Return Material to a Supplier?
  • Check the Quantity and Where tabs and change the
    data as needed

28
What If I Need to Return Material to a Supplier?
  • The material document number is assigned to
    record the activity

29
What If the Bad Material is Replaced?
  • Use MIGO to perform a subsequent delivery,
    referencing the material document

1
2
3
30
What If the Bad Material is Replaced?
  • Make any necessary changes

31
Exercises

32
How Will I Find These Material Documents?
  • Two ways
  • Via the Purchase Order Line Item History
    (Purchasing may advise against which PO the
    return is to be made).
  • Material Document List for material number or
    vendor for previous receipt or return activity
    (transaction code MB51).

33
How Will I Find These Material Documents?
  • Material Document List
  • Use the menu path
  • Logistics -gtMaterials Management -gt Inventory
  • Management -gt
  • Environment -gt List
  • Displays -gt Material
  • Documents
  • -OR-
  • Use transaction code
  • MB51 in the dialog box

34
How Will I Find These Material Documents?
  • Selection Screen

35
What Happens If I Dont Have Enough Slips?
  • Users can create additional receipt slips using
    Output from Goods Movements (MB90)
  • Logistics -gt Materials
  • Management -gt
  • Inventory Management
  • -gt Material Document -gt
  • Process Output

36
How Do I Create Additional Slips?
  • Enter the output type, transmission medium,
    processing mode and document number(s)

37
How Do I Create These Documents?
  • Select the document required to print or re-print
  • Press Execute

38
How Do I Get Help?
  • If you run into problems with the materials
    covered in this training course or need
    additional information, you can contact your
    Campus Help Desk

39
End MM Inventory Management Goods Receipts
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