INFO245: Introduction to Enterprise Resource Planning ERP Lab 1: Basic SAP Concepts and Navigation

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INFO245Introduction to Enterprise Resource
Planning (ERP)Lab 1 Basic SAP Concepts and
Navigation
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SAP

• Systems, Applications, and Products in Data
  Processing (SAP)
• Name of the company
• SAP AG
• SAP America
• Name of the software
• SAP R/2 Mainframe version
• SAP R/3 Client/Server version

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SAP AG

• Founded in Germany (1972)
• Worlds fourth largest software provider
• Worlds largest provider of Integrated Business
  Solutions software
• Company stock trades on the Frankfurt and New
  York exchanges

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SAP R/3

• World-wide usage
• Designed to satisfy the information needs for all
  business sizes (international to local)
• Multi-lingual
• Multi-currency
• Designed to satisfy the information needs for all
  industries (industry solutions)

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Architecture

• Central relational database (e.g., Oracle and
  many others)
• Client/Serverthree-tiered
• ERP ComponentOriented towards common
  identifiable business modules (PP, MM, SD, FI,
  CO, HR)

Client (PC) used for presentation
Application Server manages workflow, sessions,
etc.
Database Server manages all data as well as the
configuration of each client
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Three-tier Client/Server Architecture
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Business Modules

• Collections of logically related transactions
  within identifiable business functions
• PP (Make)
• MM (Buy)
• SD (Sell)
• FI and CO (Track)
• HR

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SAP R/3 Modules

• PM Plant Maintenance Manages process of
  servicing/rebuilding equipment in complex
  manufacturing environments. Impacts production
  capabilities
• MM Materials Management--supports the procurement
  and inventory functions occurring in day-to-day
  business operations such as purchasing, inventory
  management, reorder point processing, etc.
• QM Quality Management--is a quality control and
  information system supporting quality planning,
  inspection, and control for manufacturing and
  procurement.
• PP Production Planning--is used to plan and
  control the manufacturing activities of a
  company. This module includes bills of material,
  routings, work centers, sales and operations
  planning, master production scheduling, material
  requirements planning, shop floor control,
  production orders, product costing, etc.
• SD Sales and Distribution--helps to optimize all
  the tasks and activities carried out in sales,
  delivery and billing.

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SAP R/3 Modules

• PS Project System--is designed to support the
  planning, control and monitoring of long-term,
  highly complex projects with defined goals.
• WF Workflow--links the integrated SAP application
  modules with cross-application technologies,
  tools and services
• IS Industry Solutions--combine the SAP
  application modules and additional
  industry-specific functionality. Special
  techniques have been developed for industries
  such as banking, oil and gas, pharmaceuticals,
  etc.
• HR Human Resources--is a complete integrated
  system for supporting the planning and control of
  personnel activities.

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SAP R/3 Modules

• FI Financial Accounting--designed for automated
  management and external reporting of general
  ledger, accounts receivable, accounts payable and
  other sub-ledger accounts with a user defined
  chart of accounts. Automatically updated as
  events occur.
• CO Controlling--represents the company's flow of
  cost and revenue. It is a management instrument
  for organizational decisions. It too is
  automatically updated as events occur.
• AM Asset Management--designed to manage and
  supervise individual aspects of fixed assets
  including purchase and sale of assets,
  depreciation and investment management.

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SAP R/3Document Principle

• Each business transaction that writes data to the
  database creates a uniquely numbered electronic
  document
• Each document contains information such as
• Responsible person
• Date and time of the transaction
• Commercial content
• Examples sales order (SD) raw material purchase
  (MM) employee direct deposit of salary (HR)
• Once created, a document can not be deleted from
  the database

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Clients in SAP R/3

• What is a client?
• A way to separate data in the system
• In some ways, a separate database
• Also, a table entry

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Logging into a SAP System
INITIAL LOG IN SCREEN
SAP GUI
SYSTEM NAME
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Logging On
Enter Client Enter User (R/3 Account) Enter
Password (R/3 Account) Dont worry about
language English will default in
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Screen Elements
Command field
Standard toolbar
Menu bar
Options
Menu Edit Favorites Extras System
Help
Title bar
System function name Activity
Application toolbar
Input field
Input field
Tab
Overview
1st selection
2nd selection
Radio button
3rd selection
Green light positive
4th selection
Yellow light neutral
5th selection
Change
Display
Checkboxes
2nd selection
1st selection
3rd selection
Pushbutton
Execute
Status bar
Message
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SAP Easy Access - Standard
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Selecting Functions
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Role-Based User Menu
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Multiple Sessions
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Status Bar
System Information
System Messages
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Getting Help
Also help.SAP.com Documentation SAP R/3 and
R/3 Enterprise
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Field Help - F1, F4