This presentation will discuss the issues with the current backup procedure and how this procedure h

1
Introduction

• This presentation will discuss the issues with
  the current backup procedure and how this
  procedure has changed recently. We will also
  compare and describe Backup and Archiving
  procedures.

2
Definition of Backup

• Backup A service providing regularly scheduled
  copies of data on administrative computing
  devices for the purpose of data recovery in case
  of hardware or software system failure.
• Backup also provides recovery in case of
  accidental deletion or file corruption.

3
Definition of Archive

• Archiving A procedure for providing long-term
  storage of data that must be retained for
  historic or legal purposes.

4
Characteristics of Archived Information

• A copy of information/data that is not able to be
  modified, usually viewed in its original state.
  
• Usually applies to a specific point in time, i.e.
  end of fiscal year.
  
• Files retained for legal purposes.
• Usually retained for a specific measure of time,
  i.e must keep for seven years, then it can be
  destroyed.
  
• Is NOT used to recover information/data in time
  of system or equipment failure.

5
Details of Archive Services

• Not a service provided by ITaP.
• Department and/or user is responsible for
  determining
  
• What needs archiving.
• Method of archiving.
• Retention period.
• See zone manager for advice.

6
Examples of Archiving

• File types
• Annual reports
• Employee records
• Project records
• DVD
• Methods of archiving
• Compact Disks
• Diskettes
• Hardcopy
• Retention period
• Determined by policy/legal/department needs

7
Who are you going to call?

• Backup file recovery
• You will need to contact your Zone Support Staff
  and provide them with
  
• Path and name of the file.
• Last known date of good file.
• When the file was last changed.
• Your email address.
• Your Zone Support Staff will forward your request
  to ITaP Customer Service.
  
• After ITaP has recovered your file (generally
  within 2 business days), they will contact your
  Zone Support Staff. You will be notified by the
  zone when the file has been recovered.

8
Who are you going to call?

• Archive and LAN Space Management
• Contact Zone for support with data archiving and
  information on LAN, email, and hard drive space
  issues.

9
Summary

• Since the backup retention period is 35 days,
  more responsibility falls on the department/user
  to consider other means of file storage.
  
• Archiving will provide the department/user
  options for critical systems/file storage for an
  indefinite period of time.
  
• As always, it is important to keep LAN space
  clean of unneeded files and email.
  
• Contact your Zone Support Staff with any concerns
  about these issues.

10
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