Security Clearance Training Meeting

1
Security Clearance Training Meeting

• 20 December 2006

2
Agenda

• Basic Security Clearance Information
• e-QIP Initiating Process
• Joint Personnel Adjudication System (JPAS)
• e-QIP Completion Process
• e-QIP Review Process Derogatory Information
• Fingerprint Cards
• Interim Security Clearances, Appeals, SF312
• e-QIP Approval Process
• SORs, Warning Notices, RFIs
• Reporting Responsibilities
• Whats on the CD?

3
Basic Security Clearance Information
4
Acronyms

• e-QIP- Electronic Questionnaire for Investigation
  Processing
• BCA- Bureau of Criminal Apprehension
• OPM- Office of Personnel Management
• CCF- Central Clearance Facility
• SCI- Sensitive Compartmented Information
• JPAS- Joint Personnel Adjudication System
• SMO- Security Management Office

5
Investigation Types

• ENAC- Entrance National Agency Check
• NACLC- National Agency Check, Local Check
• Secret PR- NACLC Periodic Reinvestigation
• SSBI- Single Scope Background Investigation
• SBPR- SSBI Periodic Reinvestigation
• PPR- new, shorter SBPR

6
Investigation Information

• NACLCs are good for 10 years from the date the
  investigation closes
• SSBIs are good for 5 years
• Continued Eligibility- When a soldiers expired
  clearance is immediately valid after submitting a
  new one
• only if the soldier did not have a 2 year break
  in service
• Reciprocity- DoD will give reciprocity even if
  clearance was submitted by another branch or
  federal department

7
Questions?
8
JPAS Tutorial
9
JPAS Home Page
10
JPAS Acceptance Screen
11
JPAS Login Screen
DylanBob

12
JPAS Welcome Screen
13
Select Person Screen
123-45-6789
14
Person Summary Page
15
Person Summary Page
16
In/ Out Process
17
In/Out Process Owning a Soldier
2006 12 20
18
In/Out Process Owning a Soldier
19
JPAS pointers

• Do not close out of JPAS using the or
• File gt Close, LOG OUT FIRST!
• Do NOT use the browser buttons
• If you cant log into JPAS call SGM Kallberg or
  SFC Hosman to unlock your account or log you out
• Other JPAS tips for use can be found in the JPAS
  Unit Security Managers Handbook

20
Questions?
21
e-QIP Process
22
The e-Qip Process
REVIEW
INITIATE
COMPLETE
APPROVE
23
STEP ONE
INITIATE
REVIEW

• Security clearance manager must initiate the
  soldiers PSQ before the soldier can begin to
  enter information

COMPLETE
APPROVE
24
Initiating Step One
25
Initiating Step Two
26
Initiating Step Three

• Ensure you are under the Natl Guard category
• Scroll down until you see the Investigation
  Request link and click on it

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Initiating Step Four

• Fill out the required investigation information
  outlined in the distributed Security Managers
  Handbook
• Issues not in Handbook
• Use Rosemount TACC for Location of Security
  Folder
• Use soldiers unit address for Location of
  Official Personnel Folder
• Use date of Local Records (201 file) Check as
  Date of Local Agency Check

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Initiating Example
29
Questions?
30
e-QIP Completion Process
31
STEP TWO
INITIATE
REVIEW

• After soldiers are initiated, they can log into
  the e-QIP website to complete their SF86.

COMPLETE
APPROVE
32
Opening a SF86

• Go to http//www. opm.gov/e-qip
• Verify there are 3
• If not go to
• Tools gt Internet Options gt Security gt TLS 1.0
• Tools gt Internet Options gt Advanced Tab gt Sites gt
  type www.opm.gov gt Always Allow gt OK
• Click Try Tests Again
• Verify you see 3
• Click Continue

33
NO GO!
34
GO!
35
Logging into eQIPSoldier enters SSN
123
45
6789
36
Logging into eQIPGolden Questions

• The questions will be Mothers Maiden Name, Year
  of Soldiers Birth, City of Birth (unknown)

37
Logging into eQIPGolden Questions

• After answering the Golden Questions for the
  first time, it will ask for the soldier to create
  new questions.
• These questions are the standard do not use any
  other questions!
• What is your mothers maiden name?
• What was the year your mother was born? (4-digit)
• What is the name of the county you were born in?
  (Ex answer hennepin not Hennepin County)

38
Soldier Begins Entering Data
39
Navigating
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Additional CommentsLast Section

• Place to add information for reported Derogatory
  Information (ex payment plan)

41
Certifying
42
Certifying
43
Attachments to Expect
44
Attachments to Expect

• Type in name of included paperwork (ex
  Commanders memo or payment plan)

45
Supplemental Information
46
Supplemental Information

• Dont fill this out

47
Validating

• Soldier goes back to fix errors, if necessary

48
Validating
49
Printing Soldiers Copy

• Follow instructions to print a copy for soldiers
  records
• FIRST Turn off pop-up blockers (Tools gt Pop-Up
  Blocker gt Turn Off Pop-Up Blocker) to print

50
Completing SF86Step One Printing a Copy for
Reviewer
51
Completing SF86Step Two Signature Pages
52
Completing SF86Step Three Sending to Reviewer
53
Common Errors

• City, State, Zip codes required for all
  addresses!
• Clarify debt status (DATES!)
• include payment plan if debt is still pending
• Use Additional Remarks section or make memo
• Spouse information (SSN, separation date)
• Alcohol Record
• Provide if soldier went to treatment
• Use Additional Remarks section or make memo
• Any packets that have derogatory information
  should have a commanders memo included
• Male Selective Service Number missing
• Have you ever been charged or convicted
• juvenile records are not sealed!
• Signatures must be less than 120 days old

54
Questions?
55
e-QIP Review Process
56
STEP THREE
REVIEW
INITIATE

• After the soldier has completed his/her SF86, the
  unit security manager will review for
  completeness.

COMPLETE
APPROVE
57
Reviewer Gets a Notification

• The reviewer does not need access to
  notifications
• Reviewer will receive packet from soldier and can
  go to the soldiers Person Summary page in JPAS.

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Investigation Request Page

• Reviewer can navigate here from JPAS Person
  Summary page by clicking on the Investigation
  Request link

59
Investigation Request Page
60
Investigation Request Page

• Turn off pop-up blockers (Tools gt Pop-Up Blocker
  gt Turn Off Pop-Up Blocker) to Review SF86

61
Reviewer Decides Soldier Needs to Revise SF86

• Reviewer contacts soldier to revise
• Soldier will log back in, make any changes, and
  prints SF86, signature pages, and certifies
  answers

62
Reviewer Receives Notification

• Notification that soldier needs to revise SF86

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New Status on Investigation Request Page

• Status shows Revised PSQ

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Final Review

• Once reviewer is satisfied, select Review PSQ
  button and click Save
• Reviewer sends paperwork to State/DIV (FP cards,
  interim request, signature pages, derog memos
  etc.)

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SOLDIERS FULL NAME
WRITE WHY S/HE NEEDS THE CLEARANCE
SIGNATURE REQUIRED THAT SF86 HAS BEEN REVIEWED
THIS MEANS IT IS NOT OPTIONAL TO INCLUDE!
IF SOLDIER HAS ANY DEROG INFO, THESE 3 THINGS
MUST BE INCLUDED!
66
SOLDIERS FULL NAME
WRITE WHY S/HE NEEDS THE CLEARANCE
REVIEWER MUST SIGN THIS SHEET
THIS MEANS IT IS NOT OPTIONAL TO INCLUDE!
IF SOLDIER HAS ANY DEROG INFO, THESE 3 THINGS
MUST BE INCLUDED!
67
AR 380-67Appendix I Adjudication Policy

• How do I know when to a soldier meets mitigating
  factors?

• I-7 Foreign Connections/ Vulnerability to
  Blackmail
• I-8 Financial Matters
• I-9 Alcohol Abuse
• I-10 Drug Abuse
• I-11 Falsification
• I-12 Refusal to Answer
• I-13 Sexual Misconduct

• I-1 General
• I-2 Loyalty
• I-3 Foreign Preference
• I-4 Security Responsibility Safeguards
• I-5 Criminal Conduct
• I-6 Mental or Emotional Disorders

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Derogatory Information

• Disqualifying Factors for Interim clearances
  are based off of AR 380-67, Appendix I
• Mitigating Factors are those that establish a
  circumstance that may mitigate the conduct listed
  in AR 380-67, Appendix I

69
Questions?
70
Fingerprint Cards
71
Fingerprint Card Codes

• Fingerprint cards are only needed for new or
  expired clearances

• Weight
• In pounds only
• If more than 499, enter 499
• Sex
• Male M
• Female F
• Height
• Enter Ft In as 1 number
• Ex 5 ft 11 in 511

• Eye Color
• Black BLK
• Blue BLU
• Brown BRO
• Gray GRY
• Green GRN
• Hazel HAZ
• Maroon MAR
• Multicolored MUL
• Pink PNK
• Unknown XXX

72
Fingerprint Card Codes

• Race
• A Chinese, Japanese, Filipino, Korean,
  Polynesian Indian, Indonesian, Asian Indian,
  Samoan, Other Pacific Islander
• B origin in any of the black racial groups of
  Africa
• I American Indian, Eskimo, Alaskan native, or
  any persons having origins in any of the 48
  contiguous sates of the U.S. or Alaska who
  maintains cultural identification through tribal
  affiliation or community recognition
• W Caucasian, Mexican, Puerto Rican, Cuban,
  Central or South American, or any other Spanish
  Culture regardless of origin or race
• U undeterminable race

• Hair Color
• Black BLK
• Bald BAL
• Blonde BLN
• Gray GRY
• Partially Gray GRY
• Red/Auburn RED
• Sandy SDY
• White WHI
• Unknown XXX
• Brown BRO
• Blue BLU
• Green GRN
• Orange ONG
• Pink PNK
• Purple PLE

73
Fingerprint Cards
DO NOT
DO

• DO fill out every field that is filled in, in the
  following example.
• In the Reason Fingerprinted field, DO write the
  level of clearance being requested.
• In the name field, DO write the soldiers FULL
  name. It MUST match the SF86.
• If soldier does not have a middle name, DO write
  NMN.
• DO ensure the POB on the fingerprint cards match
  the SF86

• DO NOT fill out EVERY field in the fingerprint
  card.
• In the Reason Fingerprinted field, DO NOT write
  SECURITY CLEARANCE
• In the name field, DO NOT abbreviate the
  soldiers name
• DO NOT write the soldiers civilian employers
  address in the Employer and Address field.
• If soldier has aliases, DO NOT forget write them
  in the Aliases field. (L, F M)

74
Fingerprint Card Example Practice
75
Questions?
76
Interims, Appeals, SF312
77
Interim Security Clearances

• Interim Secret
• Done by reviewing SF86 and Police Records check
• Granted by DIV/State
• Doesnt expire until the investigation is
  adjudicated
• Interim TS-SCI
• Granted by CCF after the investigation is opened
• Can be granted in 2-3 months
• Doesnt expire until the investigation is
  adjudicated

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Appeals- Secret Interims

• If Division decides to deny an interim, a memo is
  sent to the unit
• The unit can then send Division an appeal
• This is a memo either from the commander or a
  leader stating something similar to Although I
  do not condone his actions, hes a good soldier
  and has learned from his mistakes.
• DIV will then send a copy of the appeal and SF86
  to State

79
SF312 Classified Information Non-Disclosure
Agreement

• Agreement to Not Disclose Classified Information
• Sent with Security Clearance Packet to quicken
  the process
• Grants access to soldiers who have a an interim
  or a favorably adjudicated clearance

80
SF312 Classified Information Non-Disclosure
Agreement
Soldier fills out the Yellow highlighted
sections A witness fills out the Blue
highlighted sections
81
Questions?
82
e-QIP Approval Process
83
STEP FOUR
INITIATE
REVIEW

• Once the soldiers packet has been reviewed, it
  must be approved by State or Division before
  forwarding to OPM.

COMPLETE
APPROVE
84
Approving

• State/DIV gets a notification in JPAS that SF86
  is ready for approval
• State/DIV approves (only if completed correctly)
  and sends signature pages, Fingerprint Cards and
  any other paperwork to the e-QIP Rapid Response
  Team
• It will not be approved until the soldiers FP
  cards (if applicable) and signature pages have
  been received!

85
In Review

• REVIEWER Initiates soldier
• Soldier logs into e-Qip using unknown for POB
• Soldier changes golden questions to standard
  questions
• Soldier fills out SF86
• Soldier prints signature pages/SF86/certifies
  SF86
• REVIEWER receives packet from soldier
• REVIEWER goes to Person Summary page and clicks
  on investigation status
• REVIEWER reviews SF86
• If PSQ needs to be revised, REVIEWER selects
  Revise and Save.
• Soldier logs in and repeats process until
  revisions are complete. Soldier needs to reprint
  everything.
• If compete, REVIEWER selects Review and Save.
• REVIEWER send signature pages and FPC (if
  applicable) to State/DIV
• State/DIV gets notification in JPAS that PSQ is
  ready to be reviewed
• State/DIV looks over SF86 and approves. (PSQ is
  now sent to OPM.)
• State/DIV receives FPC/signature pages and sends
  to OPM via the e-Qip Rapid Response Team

86
The Issues with e-QIP

• PROBLEM If a soldier is not in JPAS, you cant
  submit them through e-Qip
• ANSWER Submit the EPSQ version
• PROBLEM Initiators/ Reviewers need to have level
  6 JPAS accounts. This requires a Secret security
  clearance.
• ANSWER Ensure your Reviewer is eligible for an
  interim (to get access quicker).

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Questions?
88
SORs, Warning Notices, RFIs
89
Statement of Reasons (SOR)

• Whenever CCF is going to deny a security
  clearance, they will send out an Intent to Deny
  memo
• Included in the memo is the Statement of
  Reasons (SOR)
• Explains why the security clearance could be
  denied
• Also included is an SOR Receipt
• The soldier must sign this stating that he is
  going to respond to the memo or it WILL be denied
• 10 days to return the SOR
• 60 days to submit a rebuttal/appeal

90
Statement of Reasons
91
Statement of Reasons Receipt
92
Warning Notice

• Memo from CCF with no response needed
• States that the clearance has been granted, but
  any subsequent derogatory info will result in
  suspension

93
Warning Notice
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Request for Information (RFI)

• Request for Information memos are also from CCF
• Request more information from soldier so CCF can
  make a better decision
• If information requested is not given, clearance
  will be denied

95
Request for Information (RFI)
96
Questions?
97
Reporting Responsibilities
98
Reporting Responsibilities

• Foreign Travel
• Everyone must do online training
• TS-SCI clearance holders must also receive a
  country brief
• Common Derogatory Reports
• Positive U/A results
• DWI
• Domestic Assaults
• Criminal charges
• Over 90 days delinquent on a payment

99
Reporting Responsibilities

• Common excuses for not reporting or not including
  it on SF 86
• I was a juvenile and the charge was sealed
• I wasnt convicted of a felony
• The charges were dropped
• I thought I was supposed to only go back 7 years.
• THESE ARE NOT VALID EXCUSES!

100
Whats on the CD?
101
Whats on the CD?

• This Powerpoint
• Security Clearance SOP
• SF 312
• Interim appeal example
• EPSQ checklist
• e-QIP checklist
• e-QIP soldiers handbook
• e-QIP unit security mgr handbook
• JPAS unit security mgr handbook
• Blank SF 86
• Instructions to give soldier with blank SF 86
• JPAS link
• Male Selective Service Number Lookup link
• SIDPERS data codes for security clearances

102
Any Final Questions?