Closing SAE Record Books

1
Closing SAE Record Books Completing State FFA
Degree Applications
2
Closing SAE Record Books

• Closing SAE Record Books begins with teaching
  good record keeping
• Next, you must help the students keep them
  up-to-date.
• Make a scheduled time each month for FFA members
  to update their record books
• Give them a grade each nine weeks for having
  their record books up-to-date. (include this in
  your syllabus)

3
Closing SAE Record Books

• Closing record books can be done in a couple of
  ways
• Close them out as a class. Each student will
  follow your step-by-step instructions.
• Close them out as a group after school or at a
  special scheduled activity. This way you have
  control of each step and only deal with those who
  have appropriate record books.
• I would not recommend you let the students close
  record books on their own at home. The key is for
  you to monitor each step.

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Closing SAE Record Books

• Begin the process by having the current record
  book completed with all entries posted.
• Next, complete name and dates are on the front
  cover.
• Completing the personal information on page 3 is
  optional.
• Have the students total the next sections by
  column and then as a summary total at the end of
  the section. (Total the Exhibition page and
  transfer total before totaling the Sales and
  Income page)

5
Closing SAE Record Books

• Once you have totaled all sections, the next step
  is to transfer the totals to the summary pages.
  (these begin on pg 39 of record book)
• Transfer by enterprise and total
• Follow the instructions as directed on the
  summary pages (lead the students through each
  line)

6
Closing SAE Record Books

• Final step Checking the record book (this will
  should be done by the instructor)
• Make a checklist to use for each students book.
  After you check the book, include the completed
  checklist in the record book before you store
  them.
• It is wise for you to store or file the closed
  record books in a place where only you have
  access. This will eliminate losing closed record
  books.
• Your Final All Day Report can then be completed
  using the record book summary pages.

7
Completing the State FFA Degree Application

• You need to be aware that the State FFA Degree
  Application and the American FFA Degree
  Application are the same.
• The numbers from the SAE Record Book will
  transfer directly to the application
• It is suggested that you do a pencil copy before
  you input into the computer. (this will save you
  from getting confused) Only pages
  1,2,3,5,6,7,8a,9,10,11 12 are needed.

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Completing the State FFA Degree Application

• Step 1 - is to complete the personal information
  on page 1.
• Step 2 complete the scope and description by
  year using the scope pages in the record book.
  (page 37 of the record book)
• Step 3 Complete the Wage Earning sections, by
  year, using pages 23-26 of the record book.

9
Completing the State FFA Degree Application

• Step 4 Complete Candidates Inventory Statement
  on pages 5,6 7 using the ending inventory (pg
  33-36) of the final record book.
• Step 4a you will have to label the items in the
  ending inventory of the final record book with
  the categories listed on the application.
  (current non-current)
• A. Candidates investment in harvested and growing
  crops
• B. Candidates investment in feed, seed,
  fertilizer, chemicals, supplies, and other
  current assets
• C. Candidates investment in merchandise, crops
  and livestock purchased for resale
• D. Candidates investment in raised market
  livestock and poultry

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Completing the State FFA Degree Application

• Inventory Statement continued
• E. Candidates investment in non-depreciable
  draft, pleasure, or breeding livestock and
  poultry
• F. Candidates investment in depreciable draft,
  pleasure, or breeding livestock
• G. Candidates investment in machinery, equipment,
  and fixtures
• H. Candidates investment in depreciable land
  improvements, buildings, and fences
• I. Candidates investment in land

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Completing the State FFA Degree Application

• Step 5 Complete Income and Expense Summary of
  Entrepreneurship SAE
• Each column is a year or record book
• Place an X in the cell above the last column used
  (You should the same number of columns completed
  as you have record books)
• Use the summary pages of the record book
  (beginning on page 39) to complete this section
  of the application
• You do not have to total on the pencil copy. The
  application will do that for you.

12
Completing the State FFA Degree Application

• Step 6 Complete the Financial Balance Sheet
• The numbers for this section are transferred from
  the Financial Statement of record book 1,
  Beginning Values and the Financial Statement of
  the last record book Ending Values. (Note any
  place a 0 is in place, the computer will
  transfer the number for you.)

13
Completing the State FFA Degree Application

• Step 7 Complete the Leadership Activities
  section. (Be sure that each candidate has listed
  a local chapter office held or committee chaired
  and 10 activities above the local level)
• Step 8 Complete the School and Community
  activities section.

14
Completing the State FFA Degree Application

• Step 9 Print out the completed application.
• obtain the appropriate signatures.
• Include a transcript that indicates GPA
• Go over the checklist from the Blue Book with
  each application
• Place it in a FFA Awards folder and rubber band
  the record books with the application.

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Questions?