AIP 11

1
AIP 11

• Develop an on line AAE knowledge Management
  Portal to achieve a virtual AAE one book.
  (Action 6.E)

OPR OSD ATL
Tim Isenberg Defense Ammunition Center Chief,
Education Services Division
January 25, 2005
2
AIP 11

• Purpose
• Provide proposal for establishing AAE knowledge
  management portal (AIP 11) leveraging AIP 13
  using DACs existing learning management system
  (LMS) and learning content management System
  (LCMS).
• Goal
• Satisfy OSD requirements for AAE Action
  Implementation Plan (AIP) 11 and 13 (training
  knowledge management) and support the business
  processes and technology objectives of all 14
  AIPs.

3
AIP 11 AAE Community of Practice Portal

• Aspen Suite integrated online learning and
  knowledge sharing environment (compatible with
  SAP ERP)
• Information Management knowledge portal
  management and online communitys of practice
• Collaboration Center - Online discussion
  environment
• Dashboard business results, metrics,
  bi-directional flow with other systems and
  applications
• Virtual classroom
• Provides AAE Technical Solution AIPs 11 13

4
AIP 11 (6.E) AIP 13 (7.A) Common Tasks

• Identify organizations within the AAE Community
• DAC can collaborate with AMC, EDCA, Navy, Marine
  Corps, Air Force, and AFSC collectively to
  develop a listing. ROM 44,800.
• Create an AAE Board for Training Certification
  and Knowledge Management
• The certification boards should include the
  Services, MACOMs, and other applicable
  organizations representing those organizations
  identified in Task 1. Committee chair will be
  critical.
• OSD (Readiness and Training) and OSD (ATL) could
  co-chair the certification boards with DAC as
  their Executive Agent. Board members would
  include all Military Services. ROM 67,200.

5
AIP 11 (6.E) Tasks

• Identify organizations within the AAE Community
• DAC can collaborate with AMC, EDCA, Navy, Marine
  Corps, Air Force, and AFSC collectively to
  develop a listing. ROM 44,800.
• Create an AAE Board for Training Certification
  and Knowledge Management
• The certification boards should include the
  Services, MACOMs, and other applicable
  organizations representing those organizations
  identified in Task 1. Committee chair will be
  critical.
• OSD (Readiness and Training) and OSD (ATL) could
  co-chair the certification boards with DAC as
  their Executive Agent. Board members would
  include all Military Services. ROM 67,200.

6
AIP 11 (6.E) Tasks

• Identify AAE common interests, insights,
  experiences, and problems to form the foundation
  for the community of practice.
• Key players from all AAE stakeholders should be
  identified to communicate their organizations
  knowledge management requirements.
• An AAE knowledge management requirements
  document will be produced identifying both
  technical and functional needs.
• DAC will continue to use OSDs Project Exodus
  knowledge harvesting methodology to capture tacit
  knowledge. ROM 268,800.

7
AIP 11 (6.E) Tasks

• 
  
• Conduct AAE Knowledge Management market survey
• DAC will use contractor support to conduct AAE
  Knowledge Management market survey. ROM 44,800.
  
• Implement AAE Knowledge Management Community of
  Practice Portal
• Implementation will be based on technical
  solution approved by the AAE Knowledge
  Management Board. Community of practice will be
  established using the information module of the
  Aspen Suite. ROM 179,200.
• Maintain the Portal
• DAC will serve as the administrator for the
  portal coordinating requirements and maintenance
  with the AAE stakeholders. ROM 500,000.

8
AIP 11 with AIP 13 Implementation Rough Order of
Magnitude

• Knowledge Management Portal (AIP 11) - 1.05M
• Training curriculum and certification (AIP 13) -
  1.08M
• ROM does not include Services recurring estimate
  
• ROM excludes 2.5M for additional training
  curricula
• AIP 11 and 13 currently unfunded

9
AIP 11

• AAE Knowledge Management Portal not the same as
  AIP 13 effort
• DAC would require funding
• OPR is OSD-ATL
• Recommend leveraging DAC LMS effort
• Linkage protocol estimated to be 25K

10
General Comments

• E2E efforts must include the DAEI and SALE
  consideration
• AAE Knowledge Management Portal and Learning
  Management System (LMS) differ
• LMS is funded
• AAE Knowledge Management Portal would require
  added funding
• PBD 701

11
AIP 11 Recommendation

• DAC take lead for executing
• Knowledge Management Portal (AIP 11)
• Training curriculum and certification (AIP 13)
• Army work funding with OSD 200K a year
• Workgroup assign key Service leads

12
AIP 13

• Develop an ammunition training environment
  (Action 7.A.B.C)

Tim Isenberg Defense Ammunition Center Chief,
Education Services Division
OPR - HQAMC
January 25, 2005
13
AIP 13 Background

• Using OSDs Project Exodus tacit knowledge
  harvesting methodology. Examples Ammo Reset,
  Logistics Modernization Program (LMP) data
  cleansing, Coalition Munitions Clearance
  program (Corps of Engineers)
• Memo of Agreement with Center for Army Lessons
  earned (CALL)
• Ammunition content manager for CALLs thesaurus
• Developing ammunition taxonomy and training
  content object repository for ammunition training

14
AIP 13 Background

• Collaborating with OSD and ARDEC on
  standardizations
• S1000D standards for technical publications
• Shareable content object reference model (SCORM)
  for distance learning
• ISO 90012000 certified Quality Management System
  
• Developing ammunition LMP training
• Currently training over 25,000 students/year at
  offsite training sites(all services) and 14,000
  CBT/Distance Learning

15
AIP 11 (6.E) AIP 13 (7.A) Common Tasks

• Identify organizations within the AAE Community
• DAC can collaborate with AMC, EDCA, Navy, Marine
  Corps, Air Force, and AFSC collectively to
  develop a listing. ROM 44,800.
• Create an AAE Board for Training Certification
  and Knowledge Management
• The certification boards should include the
  Services, MACOMs, and other applicable
  organizations representing those organizations
  identified in Task 1. Committee chair will be
  critical.
• OSD (Readiness and Training) and OSD (ATL) could
  co-chair the certification boards with DAC as
  their Executive Agent. Board members would
  include all Military Services. ROM 67,200.

16
AIP 13 Tasks

• Action 7.A
• Identify all current AAE-related training
  courses to establish the baseline for the scope
  and amount of safety, security, business process
  and systems training provided to personnel
  involved in the distribution of AAE.
• Action 7.B
• Devise an overarching training curriculum for
  AAE processes, including safety, security,
  business rule and systems.
• Action 7.C
• Manage the AAE training content and related
  reference material that is on the AAE Knowledge
  Management Portal.

17
AIP 13 (7.A) Tasks

• Identify AAE Job Functions and Types and Levels
  of Training Required
• The JOCG Human Resource Sub-group previously
  drafted a list of knowledge, skills, and
  abilities (KSAs) required by personnel working in
  the ammunition community.
• The listing included recommended sources for
  training. This document requires updating.
• A needs analysis should be conducted to determine
  KSAs associated with AAE job functions.
• The results of the needs analysis will then be
  used to formulate a hierarchical list of training
  objectives supporting the AAE job tasks. The
  training objectives will be categorized according
  to function and level of training. DAC will
  accomplish this task using contract support.
• The DAC has an existing training contract with SI
  International and Oklahoma State University that
  could be modified to accomplish this task and
  following Action 7.A tasks, where applicable.
  ROM 179,200.

18
AIP 13 (7.A) Tasks

• Formulate Curricula Plan and Certification Plan
  for Each Functional
• The initial effort will require an analysis of
  the training objectives developed in Task 3
  against existing curriculum. The goal would be to
  utilize existing curriculum, in whole or part, to
  the maximum extent possible to satisfy AAE
  training requirements.
• The analysis may also identify existing
  curriculum, which could be modified to satisfy
  AAE training requirements. The deliverable for
  Task 4 will be a matrix cross-referencing AAE
  training objectives to existing training or
  identifying gaps that will be satisfied by new
  course development. DAC will use contractor
  support to accomplish this task. ROM 268,800.

19
AIP 13 (7.A) Tasks

• Create Straw-man Outlines of Courses Identified
  in the Curricula
• Task 5 will be a continuation of the matrix
  developed in Task 4.
• Straw-man outlines will include POIs, syllabi,
  etc. of existing training and development of new
  course architectures.
• DAC will use contractor support to accomplish
  this task.
• ROM 134,400.

20
AIP 13 (7.A) Tasks

• Determine Best Methods for Training Delivery
• Task 6 will run concurrently with Task 5.
  Instructor-led classroom presentations,
  distributive learning, and blended approaches
  will be considered as modes of instruction.
• An analysis of training objectives, target
  audience characteristics, costs, instructional
  design, and industry best practices will be
  considered in relation to the advantages and
  disadvantages of each approach.
• A matrix will be developed identifying the
  preferred delivery method for each training
  objective and/or course. ROM 89,600.

21
AIP 13 (7.A) Tasks

• Create Coursework
• The analysis conducted in tasks 3-6 will
  determine the exact scope of curriculum revisions
  and new course development required to support
  AAE.
• DACs existing Multi-Service curriculum will
  serve as the foundation for AAE curriculum.
• Partnerships could be established by the DAC with
  other DoD training institutions, under the
  auspices of the AAE Certification Board, to
  promote reusability and interoperability of
  existing curriculum.
• OSD has already initiated policy to ensure
  reusability, accessibility, and interoperability
  of distance learning curriculum using the
  Sharable Content Object Reference Model (SCORM).
• DAC is an active participant in the fielding and
  use of SCORM and has established cooperative
  agreements with OSDs Advanced Distributive
  Learning Co-Labs.
• A notional estimate of funding required to
  support course development would be approximately
  2.5M (Not included in ROM).

22
AIP 13 (7.A) Tasks

• Identify Process to Track Coursework Completed
  and Progress Toward Certification
• AAE certification can be tracked using DACs
  existing learning management system (LMS), which
  communicates student and coursework to the Army
  Training Requirements and Resource System
  (ATRRS).
• ATRRS is the official Army system for tracking
  student data.
• ROM 67,200.

23
AIP 13 (7.A) Tasks

• Identify Re-certification Requirements and
  Procedures
• The AAE Certification Board would need to
  establish the re-certification policy.
• The duration between an employees initial
  certification and re-certification will be a
  critical variable to be determined by the AAE
  Certification Board. ROM 67,200.

24
AIP 13 (7.A) Tasks

• Formulate Method to Track Certification Status
• DACs LMS has the capability to track
  certifications, provide status reports, and
  automatically report when certifications will
  expire. ROM 44,800.
• Devise a Curricula and Certification Roll-out
  Plan
• The execution plan can be accomplished
  incrementally as AAE curriculum is fielded to
  the AAE community.
• The AAE Certification Board should consider the
  publication of a DoD Instruction, outlining
  certification policy and requirements. ROM
  80,000

25
AIP 13 (7.A) Tasks

• Begin Roll-Out and Training
• AAE training will be fielded.
• Provide all Curricula and Course Material on the
  AAE KM Portal
• Curricula and course materials will be available
  through the DAC LMS.
• A portal can be established on the AAE KM Portal
  providing direct access to the LMS.
• ROM 89,600, would support the linking and
  protocols between DACs LMS and the AAE KM
  Portal.

26
AIP 13 (7.A) Tasks

• Periodically Review Curricula and Coursework for
  Requirement Modifications
• DAC will work closely with the AAE Certification
  Board and AAE community to provide the most
  current and technically accurate training.

27
Current Progress

• Foundation has been established
• 3.5M already invested in training system
• Fielding Aspen LMS/LCMS to host existing Single
• Manager for Conventional Ammunition
  training
• Contractual effort with SI International,
  SumTotal Systems,
• Oklahoma State University, Carnegie-Mellon
  University,
• and OSDs (PR) Advanced Distributive
  Learning
• Defense Acquisition University and TRADOC have
  selected
• Aspen system

28
AIP 13

• LMS funded with IOC Mar 05
• Considers all DOD training customers
• Initial meeting 9 Dec
• AAE Certification Board
• First phase will be existing funded solution
• AAE Strategic Workgroup review TBD
• Decision on web portal - TBD

29
AIP 13 Recommendation

• DAC take lead for executing
• Knowledge Management Portal (AIP 11) - 1.05M
• Training curriculum and certification (AIP 13) -
  1.08M
• Army work funding with OSD 200K a year

30
Added AIP Comments

• Submitted as OCR concerns

31
AIP 9

• Enhancement of E2E processes
• Modification or replacement of DOD systems
• E2E mapping at Scott AFB in process
• AFSCs Col Dowdy leading munitions functional
  portion
• DAEI has been advised

32
AIP 12

• Intransit visibility
• Resource requirement for JMC
• JMC designated OCR
• OPR is OSD-ATL
• No action to date
• Cross-over potential with AIP 9 (E2E)