WELCOME TO CHARTWELL BAPTIST CHURCH TOWN HALL

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WELCOME TO CHARTWELL BAPTIST CHURCH TOWN HALL

• Thursday April 23rd
• 730 740 Worship
• 740 815 Overall purpose direction
• 815 845 08-09 budget update
• 09-10 budget draft
• 845 915 Overview of draft by-law and
  handbook

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CHARTWELL TOWN HALL

• Boards goals
• Refresh our mission and vision
• Develop new by-law and plan for incorporation
• Develop board policies
• Adjust budget for 08/09 and prepare budget for
  09/10

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CHARTWELL TOWN HALL

• Overall purpose and direction
• Faith values
• Formation values
• Focus values

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CHARTWELL TOWN HALL

• Finance update
• Revenue trends
• Year to date revenue and expense forecast
• 2009/10 budget process anticipated changes to
  achieve balance

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CHARTWELL TOWN HALLRevenue Trends.
Projected 282k revenue variance
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CHARTWELL TOWN HALL2008/2009 Revenue
and Expense Update

• Reduced expenses as a result of
• Reduced staffing costs (departure of Jeff, Glenn,
  unfilled position at Kings)
• Use of designated Missions General in support of
  approved missions budget
• Possible expense risks during balance of the year
• Facility maintenance costs at 228 Site (Kitchen
  roof/ceiling)

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CHARTWELL TOWN HALL2009/2010 DRAFT
Chartwell-Wide Revenue and Expense budget

• 2009/2010 working revenue target is 75k below
  forecasted 2009 revenues.
• 2009/2010 working estimate is 178k below 2009
  forecast, largely due to salaries and missions
  and outreach.
• Targeted surplus of 52k to be applied against
  projected accumulated operating cash flow deficit
  of 90k at 6/30/09.

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CHARTWELL TOWN HALLBudget process and goals

• Goals for the 2009/2010 budget
• Honours God
• Embodies Better together, Chartwell purpose
  values
• Furthers Chartwells ministry and calling
• How will we get there?
• Prayer!
• Dialogue involving staff, CLTs, the Board and its
  Finance Committee
• Effective communication to and from through CLTs
  to local congregations
• Flexibility creativity
• Anticipated year over year changes to achieve
  2009 / 2010 budget
• Staffing
• Missions

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CHARTWELL TOWN HALL

• Draft by-law
• Governance and Leadership Handbook

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CHARTWELL TOWN HALL Why do we need by-law
revision?

• Existing by-law is
• Out of date
• Does not meet the needs of the existing Chartwell
  organizational structure
• Insufficient for incorporation
• At the 2008 Annual General Meeting, the members
  of Chartwell charged this Board with the task of
  creating a new by-law

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CHARTWELL TOWN HALL New By-law Intent

• Meet the requirements for incorporation in
  Ontario / Canada
• Establish the roles, responsibilities and
  eligibility criteria for the members, the
  directors and the officers of the church.
• Document our current practice and the governance
  recommendations of the Interim Leadership Team
• Not rethink all of our theological positions!

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CHARTWELL TOWN HALL Companion Document

• Basics (for incorporation) in by-law itself
• Details about how we operate in Governance and
  Leadership Handbook (GLH)
• Both ultimately need members approval for
  changes but GLH can be changed by the board
  between AGMs and changes are not filed with
  government.

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CHARTWELL TOWN HALL By-law Basics

• Membership
• Congregational Leadership Team
• Board and Directors Duties
• Officers and their Duties
• Meetings of the Members
• Financial
• Legal

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CHARTWELL TOWN HALL Membership

• Differentiation among being a member of the
  church universal, a member of Chartwell Baptist
  Church and an adherent of Chartwell Baptist
  Church
• Membership covenant
• Mechanism for removing non-active members
• Dispute resolution mechanism

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CHARTWELL TOWN HALL Congregational Leadership
Teams

• By-law states only that we will have
  congregational leadership teams
• GLH contains
• Qualifications for CLT membership
• Process for CLT formation
• Duties and Responsibilities of CLTs
• Explanation of authority of CLT particularly as
  it relates to the board

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CHARTWELL TOWN HALL Board and Directors Duties

• 8-12 directors, not staff nor spouses
• Elected annually at AGM with 3 year terms
• Responsibilities
• overall mission
• spiritual condition
• overall ministry direction
• financial and operational guidelines
• overseeing senior staff

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CHARTWELL TOWN HALL Officers and Duties

• Chair
• Vice-chair
• Secretary

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CHARTWELL TOWN HALL Meetings of the Members

• Quorum of 20
• Vote needs 2/3rds of those present
• AGM must happen - other meetings may happen
• 51 of members can call a special meeting

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CHARTWELL TOWN HALL Financial

• Finance committee chaired by board Director
• Prepares financial statements and overall budget
  before AGM
• Budget is prepared in consultation with CLT
  chairs or their designates
• June 30th year end

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CHARTWELL TOWN HALL Legal

• Indemnities
• Execution of documents
• Location of head office
• Requirements for amendments to by-law or the GLH

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CHARTWELL TOWN HALL Governance and Leadership
Handbook

• A work in progress
• Mostly material previously in our Leadership Team
  Handbook or developed through the Road Map
  process and resulting ILT
• New formation statement from PLT and board
• New donor bill of rights and policy on protection
  of private information

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CHARTWELL TOWN HALL

• Advantages of incorporation
• Limited liability protection of members
• Perpetual existence as a separate legal entity
• Indemnification of directors
• Can own assets in name of corporation, not
  trustees