What and How to Backup - PowerPoint PPT Presentation

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What and How to Backup

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To be able to restore your data after the loss of your hard drive or your computer ... Using WinZip or WinRar will reduce the space on the destination drive ... – PowerPoint PPT presentation

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Title: What and How to Backup


1
What and How to Backup
  • George Skarbek
  • 8th May 2007

2
Why backup?
  • To be able to restore your data after the loss of
    your hard drive or your computer
  • As yourself
  • If I loose all my data will it have any effect
    for me?

3
What to back up
  • Your data, and not Windows or the programs as
    these can be installed from the CDs
  • For many users the My Documents folder is the
    best start as this will capture many important
    files including your Favourites and the Desktop

4
Problems
  • There are problems with just backing up only My
    Documents. These are
  • The backup may not fit onto a CD or even a Dual
    Layer DVD due to many images or videos. One
    solution is to always move all images to another
    folder such as C\Photos
  • Other important files may be missed

5
Where is it?
  • Mail is generally not stored in My Documents
  • Outlooks PST file is stored in C\Documents
    and Settings\Your Name\Local Settings\Application
    Data\Microsoft\Outlook and it contains all mail,
    contacts, calendar and task list

6
Where is it?
  • Outlook Express stores mail in .dbx files in
  • C\Documents and Settings\Your Name\Local
    Settings\Application Data \Identities\
    532A0C1E-F9D4-4B50-B208-3BE15A23589F
    \Microsoft\Outlook Express . but it can be in
  • C\WINDOWS\Application Data\Identities\
    445BA929-0754-421E-B2F9-D5F440A69141 \Software\
    Microsoft\Outlook Express

7
Where is it?
  • Outlook Express address book is User.wab in
  • C\Documents and Settings\Your Name\Application
    Data\Microsoft\Address Book
  • Financial records generally are not stored in My
    Documents
  • MYOB data is an .DAT or .PRM file in C\MYOBx
  • Quicken files are in C\Programs\Quickenw.
    Extensions are QW? as they vary with versions

8
Where is it?
  • Word customisation and AutoComplete information
    is stored in Normal.dot file usually in
    C\Documents and Settings\Your Name\Application
    Data \Microsoft\Templates
  • AutoCorrect data is in C\Documents and
    Settings\Your Name\Application Data\Microsoft\Offi
    ce and the file can be MSO1033.acl or MSO3081.acl

9
What to back up
  • Custom dictionary is Custom.dic stored in
    C\Windows\Application Data \Microsoft\Proof
  • Other data files to consider are
  • Movie projects
  • Photos
  • VoIP phone book
  • FTP Site manager
  • Internet dialler settings

10
What to back up
  • Speech recognition training files
  • Genealogy data files
  • Uncompleted games
  • GPS traces from data loggers or GPS units
  • Your MP3 music
  • Your passwords file
  • Generally your actual movies are too large to
    backup and the final DVD should be burned twice

11
How do I find where these files are?
  • Often the location of the saved files is not
    obvious. To find out where that data is stored
    and what it is called
  • Save your file and exit the program
  • Then immediately search your computer for recent
    file and sort by date modified Your data file
    should then be obvious

12
Where to back up
  • In some cases it may be possible to backup onto a
    floppy or two
  • As 2 GB USB drives cost less then 50 This is
    probably the best medium as it can be always kept
    in a purse, pocket or car and be always off-site
  • Weekly CDs or DVDs
  • Another drive, computer or the Internet

13
How to back up
  • There are many free / shareware backup programs
    including Microsofts Backup (this may have to be
    installed). Vista has a good product
  • Drive image is highly recommended as after a disk
    failure, install a new hard disk and 30 minutes
    later you have the entire computer restored

14
How to back up
  • Using WinZip or WinRar will reduce the space on
    the destination drive
  • Consider automating the process so that you can
    backup with a single click, this way you will me
    more likely to backup regularly

15
How to back up - Tip
  • By altering the file system on a USB drive from
    FAT to NTFS you can obtain a speed improvement of
    a few hundred percent
  • From a DOS box type
  • CONVERT x /FSNTFS were x is the USB drive
    letter. To open a DOS box click on Start, Run and
    type CMD
  • Do not convert if you intend using it on a
    Windows 98 computer

16
  • Any Questions?
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