US Bank

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US Bank Presentation to State of
California CAL-Card Participants

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Presentation Agenda

• US Bank Team
• CAL-Card Facts and Tips
• U.S. Bank / Access Online Web Tool
• Transaction Management (TM)
• Transaction Approval Process (TAP)
• Taking your Program to the Next Level
• Free Consultation
• Accounts Payable Analysis
• Payment Plus

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Your US Bank Team Who to Call

• Relationship Manager (RM) and Account Manager
  (AM)
• Program reviews, product updates, issues and
  concerns, rebate information
• Program optimization, program opportunities, new
  bank products, accounts payable analysis
• Account Coordinator Team (AC)
• Account inquiry, manual authorizations,
  assistance with reporting, day to day service
  requests
• Access Online user ids, custom reports, data
  files, rush cards
• Access Online training and guidance
• Technical Integration Manager (TIM)
• Technical solutions
• Access Online or ERP integration
• Access Online enhanced functionality
• Customer Service Representative (CSR)
• Cardholder inquiries and declines
• Transaction information or vendor authorization
• Technical Help Desk

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Your US Bank CALCard Team

• Relationship Management Account Coordinator
• Courtney Hoppe, RM Amy Eubanks
• [phone] 612-973-1256
• courtney.hoppe_at_usbank.com amy.eubanks_at_usbank.c
  om
• Sarah Fortune, RM Matt Conn
• [phone] [phone]
• sarah.fortune_at_usbank.com
  matthew.conn_at_usbank.com
• Susan Fowler, AM
• [phone]
• susan.fowler_at_usbank.com

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CAL-Card Facts and Tips

• USBank Access Online https//access.usbank.com
• New Program Administrators request user id and
  password through AC
• Existing Program Administrators are set up create
  user ids in Access Online
• Access Online WBT (Web Based Training) has
  separate passwords
• To request WBT passwords e-mail
  calcard_at_usbank.com
• Training tool for PA, BO and Cardholders
• Merchant Authorization Templates (MCC)
  customizable by agency
• Work with AC to develop new templates
• Program Administrators and Billing Officials
  contact AC
• Business hours 800 PT to 500 PT
• After hours contact Customer Service
• Cardholders work directly with Program
  Administrators
• Cardholder can call Customer Service for
  questions 800-344-5696

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(No Transcript)
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Access Online Key Points

• Secure Account Management Tool Developed by
  USBank
• Supports multiple user types
• Program Administrators
• Billing Contacts
• Approvers
• Cardholders
• Hierarchy driven
• On-line Statements and Statement Billing Files
• Go green
• Maintain Control Audit

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Access Online Functionality
Reporting
Management
Financial
Supplier
Tax
Global
Flex (Ad-hoc)
Financial Extract
Scheduling
Formats/Layout
Distribution
Notifications
Standard Extract
Custom Extract
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Access Online Data Retention

• Cardholder Statements
• 18 months of statements available for download
  and print
• 6 Months of Transaction Management
• 24 Months of Reporting
• Administration
• Financial Management
• Program Management
• Supplier Management
• Tax and Compliance Management

7 Years of Data available through your Account
Coordinator
U.S. Bank Confidential
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Processing Hierarchy Overview

• Hierarchy Components
• Bank Always 4 Digit Number
• Agent 4 Digit Number Bank Assigned
• Company 5 Digit Number Bank Assigned
• 16 Digit Managing Account number is assigned
• Billing Level
• Division
• Level in Hierarchy to identify Approvers or
  ability to sort cardholders on Managing Account
  statement
• Department
• Level in Hierarchy to further identify Approvers
  or sorting on Managing Account statement

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Processing Hierarchy Overview
Account Information
Hierarchy in Access Online
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Access Online Transaction Management (TM)

• Allocation and accounting code management
• Allows you to delegate updating accounting code
  information per transaction to individual
  cardholders, or their managers and approvers
• Client definable Accounting Code Structure to
  layout segment field names and lengths to match
  your systems
• Structures are also customizable by hierarchy if
  different units within an organization use
  different field names and lengths
• Flexible system of entitlements and account
  assignment for users allow multiple users access
  to review and update transactions
• Allow users to update allocation information on
  more than one transaction and save time on their
  data entry

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Access Online Transaction Management (TM)
Default Accounting Code
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Transaction Approval Process (TAP)

• Allows a client to require at least two users to
  review and electronically sign transactions for
  an audit trail after posting
• TAP is optional and can be used with or without
  the allocation features, but if they are used
  together, allocation information is locked once
  approved
• Approval status is maintained with every
  transaction, and can be worked either
  individually, or in batches to save time
• Approvals are completed by "forwarding"
  transactions to a selected manager user, who can
  then make changes, forward them on to another
  manager, reject them, or mark them final approved

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Transaction Approval Process (TAP)
Final Approved
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Program Optimization though
Visa PerformSource Analytical Tools and
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Take your Program to the Next Level

• Consultation to analyze payments processes
• Identify cost savings and rebate opportunity
• Visa PerformSource
• Accounts Payable Analysis
• Identifies spend with Visa-accepting suppliers
  and quantifies card expansion opportunities
• Best Practice Diagnostic
• Identifies opportunities to adopt best practice
  policies, procedures and management practices
• Consultative approach built upon best practices
  studies

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Access Online Payment Plus
Automation Security Efficiency Delivery -
Reconciliation
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Access Online Payment Plus Benefits

• Innovative payment tool that allows you to expand
  your existing program
• Great fit for AP payment processing
• Decrease check payments cost savings
• Automate higher-dollar payments without losing
  visibility and control
• Increase days payable, float time
• Rebate opportunities

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Features

• Payments made efficiently
• Payment delivery through U.S. Bank Access Online
• Payment instructions may be sent via secure file
• Online and on demand payment instructions
• Dynamic credit adjustment
• Payment mechanism is a cardless supplier account
• Multiple invoices may be included on one payment
• Secure supplier payment notification
• Including remittance advice

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Features

• Reconciliation and Audit Reporting
• Automatically matches transactions and provided
  payment instructions
• Matched/unmatched transaction reporting
• Financial extract for integration
• Reporting for internal AP reconciliation

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Access Online Payment Plus
U.S. Bank
Agency
Supplier
Send Payment Instruction File
Load Payment Instructions
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Receive Payment Notification
Update Limits Set Controls
Retrieve Selected Account
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Access Online Payment Plus
Secure Supplier Notification
G/L and ERP Integration
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Load Transactions
Reconcile
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Process Payment
Transaction Mgmt
Financial Extracts
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Supplier Enablement Services

• Payment Plus Enablement Team
• Modify accounts payable analysis to identify
  acceptors of Payment Plus
• Supplier identification and prioritization to fit
  your business case
• Dedicated resources to partner with you and your
  suppliers during implementation
• Enables the supplier to begin accepting Payment
  Plus on your behalf

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Contact US Bank Relationship Management to get
started

• Accounts payable analysis
• Build business case
• Review recommendations
• Choose payment method
• (Card or Payment Plus)
• Prioritize suppliers
• Communicate with suppliers
• Transact with Payment Plus
• Save Money!

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Questions?