Status Report on Other Current Projects

1
Status Report on Other Current Projects

• Transportation Management Center
• Pooled Fund Study
• 2004 Annual Meeting
• June 8th 10th, 2004
• Roseville, Minnesota

2
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Objectives
• Provide concepts necessary to develop strategies
  and procedures to operate freeway and arterial
  street corridors
• Provide guidance and recommended practice to
  assist in preparing plans, coordinating
  activities, developing procedures and protocol
  related to coordinating travel on freeways and
  arterial roadways
• Intended Audience
• Practitioners involved in or responsible for the
  advanced planning and management of travel on
  freeway and arterial roadways

3
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Project Champions Mark Newland, Indiana DOT
  Kamal Hamud, DC DOT
• FHWA Work Order Manager James Colyar
• Project Cost 250,000
• Period of Performance 14 Months

4
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Key Issues and Topics
• Operational policies, Strategies, plans and
  procedures
• Planning and stakeholder coordination
• Institutional issues, challenges, and barriers
• Travel management for traffic incidents, work
  zones, and planned special events
• Day-to-day operation management

5
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Key Issues and Topics (cont.)
• Real-time management of travel, control of
  traffic, coordination of resources, and services
• Technologies, electronic infrastructure and
  system interfaces to support the proactive
  management of travel within a freeway corridor
• Strategies to develop, maintain, and improve the
  use of plans and procedures within one corridor
  and the region

6
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Milestones Deliverables
• Literature Review and Synthesis October 2003
• Draft Technical Document Incremental submittal
  of
• draft chapters in progress
• Technical Reference Document July 2004
• Distribution Plan, Outreach Material,
• and Tri-fold Brochure July 2004
• Recommendations for Further Research,
• Training, or Technical Transfer August 2004

7
TMC Operations Manual

• Objectives
• Provide guidance and recommended practices on how
  to prepare, develop, maintain, and use an
  operations manual for a TMC
• Address concepts, methods, processes, tasks, and
  techniques for practitioners to consider in
  developing an operations manual for a TMC
• Intended Audience
• Individuals responsible for or involved in
  managing, developing, implementing, operating,
  maintaining, or supporting a TMC

8
TMC Operations Manual

• Project Champion Peter Vega, Florida DOT
• FHWA Work Order Manager Raj Ghaman
• Project Cost 200,000
• Period of Performance 14 Months

9
TMC Operations Manual

• Key Issues and Topics
• Successful regional and agency specific practices
  and lessons learned
• Traffic operations policies, programs and TMC
  operations
• Key types of TMC operations
• Components of a TMC operations manual
• Processes and techniques to develop and update
  operations manuals

10
TMC Operations Manual

• Key Issues and Topics (cont.)
• Strategies to support concept of operations,
  functional requirements, maintenance and training
  strategies
• Performance measures, monitoring, evaluation and
  reporting
• Topics and issues for additional research,
  training and technology transfer initiatives

11
TMC Operations Manual

• Tasks/Activities
• Review and synthesize literature and practices
• Provide an overview of TMC operations manuals
• Identify components of a TMC operations manual
• Identify processes and techniques to develop and
  update operations manuals
• Document performance measures and tools
• Develop guidelines, procedures, techniques and
  protocols

12
TMC Operations Manual

• Milestones Deliverables
• List of References and Work Plan August 2004
• Annotated Outline November 2004
• Technical Document July 2005
• Outreach Material, Primer,
• and Distribution Plan August 2005
• Next Steps
• RFTP distributed. Proposals submittal
• and selection May 2004
• Anticipated project kick-off July 2004

13
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Objectives
• Provide guidance on how to develop, implement,
  improve, and sustain a continuous performance
  monitoring, data management, evaluation and
  reporting program or initiative for TMCs
• Intended Audience
• Individuals involved with planning, development,
  management, operation, monitoring, evaluation,
  and reporting on the performance of TMCs and
  transportation management systems
• TMC managers, first level supervisors, and
  technical staff involved in collection,
  dissemination and warehousing of data, and
  monitoring, evaluation and reporting of data to
  various audiences

14
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Project Champion Mark Newland, Indiana DOT
• FHWA Work Order Manager Raj Ghaman
• Project Cost 225,000
• Period of Performance 16 Months

15
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Key Issues and Topics
• Overview of TMC performance monitoring,
  evaluation and reporting
• TMC performance monitoring and agency strategic
  plans and goals
• Performance measures and data requirements
• Techniques, formats, data, frequency, and other
  factors for TMC performance monitoring
• Data collection and management

16
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Key Issues and Topics (cont.)
• Performance evaluation methodologies and
  techniques
• Evaluating TMC performance issues, challenges,
  user needs, process, techniques, and other
  factors
• Performance reporting planning, developing, and
  sustaining real-time and systematic reporting of
  data
• Case studies, successful practice, lessons
  learned, and recommendations

17
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Tasks/Activities
• References and Literature Review
• Prepare Work Plan
• Develop Annotated Outline
• Develop TMC performance monitoring, evaluation
  and reporting handbook
• Primer, outreach material, and distribution plan
• Perform outreach and distribution of final
  products

18
TMC Performance Monitoring, Evaluation and
Reporting Handbook

• Milestones Deliverables
• List of References and Work Plan September 2004
• Annotated Outline November 2004
• Final Handbook October 2005
• Primer October 2005
• Outreach Material (Fact Sheet, Brochure,
• Presentation) October 2005
• Next Steps
• RFTP distributed. Proposals submittal
• and selection May 2004
• Anticipated project kick-off July 2004

19
TMC Staffing and Scheduling for Day-to-Day
Operations

• Objectives
• Provide guidance on how to develop and perform
  staffing workload analysis and arrive with
  effective scheduling decisions for shift
  operations for a TMC
• Assist TMC managers in making staff workload and
  schedule decisions and performing future staffing
  forecasts, estimating timelines for personnel
  procurement and recruiting, and analyzing
  staffing costs and productivity
• Intended Audience
• TMC managers, supervisors, and human resource
  personnel
• Private contractors who provide contract services
  to TMCs

20
TMC Staffing and Scheduling for Day-to-Day
Operations

• Project Champion Manny Agah, Arizona DOT
• FHWA Work Order Manager Thomas M. Granda
• Project Cost 150,000
• Period of Performance 12 Months

21
TMC Staffing and Scheduling for Day-to-Day
Operations

• Key Issues and Topics
• Current best practices state of the practice
• Staffing scheduling and workload analysis factors
• Method, process, and techniques
• Types of TMCs and function and services provided
• Availability of staffing resources and equipment
• Full time DOT employees v.s contract employees

22
TMC Staffing and Scheduling for Day-to-Day
Operations

• Key Issues and Topics (cont.)
• Stakeholders involved
• Organizational structure
• Short range planning v.s. future staffing demand
  forecast
• Innovative tools and techniques
• Development of staffing and scheduling tool
• Add-on functions and features of interactive tool

23
TMC Staffing and Scheduling for Day-to-Day
Operations

• Tasks/Activities
• Review and synthesize literature and practices
• Overview of TMC daily operations and staffing
  scheduling analysis
• Identify components of TMC staffing scheduling
  decision and workload analysis
• Identify processes and techniques to determine
  staffing workload and scheduling
• Develop staffing scheduling tool
• Develop staffing and scheduling handbook

24
TMC Staffing and Scheduling for Day-to-Day
Operations

• Milestones Deliverables
• List of References and Work Plan November 2004
• Annotated Outline January 2005
• Final Handbook Spreadsheet Tool October 2005
• Primer October 2005
• Outreach Material (Fact Sheet,
• Brochure, Presentation) October 2005
• Next Steps
• RFTP distribution June/July 2004
• Anticipated project kick-off August/September
  2004

25
TMC Workshops Development and Proposal for
Delivery

• Objectives
• Promote TMC PFS effort and increase awareness of
  TMC PFS products and tools to a broader audience
  base
• Intended Audience
• Agencies responsible for planning, design,
  managing, operating, and maintaining
  transportation management systems

26
TMC Workshops Development and Proposal for
Delivery

• Project Champions John Corbin, WisDOT
• FHWA Work Order Manager Raj Ghaman
• Project Cost 50,000
• Period of Performance 12 Months

27
TMC Workshops Development and Proposal for
Delivery

• Key Issues and Topics
• Increase awareness of available references,
  guidelines, and tools related to planning,
  design, management, operations, and maintenance
  of TMCs
• Exchange and share information and experience
• Foster and support institutional relationships
  between transportation managers, emergency
  managers, enforcement agencies, emergency
  responders, media and security personnel

28
TMC Workshops Development and Proposal for
Delivery

• Key Issues and Topics (cont.)
• Encourage an environment supporting sustained
  information sharing and routine interaction
  between agencies involved in managing
  transportation systems
• Learn more about information and tools available
  to assist agencies in conducting business
• Identify issues and needs to be addressed at
  local, region, state and national level

29
TMC Workshops Development and Proposal for
Delivery

• Tasks/Activities
• Develop Detailed Workshop Concept and Plans
• Provide Logistic and Material Support for
  Workshop Development and Delivery
• Develop Tailored Tabletop Exercise
• Prepare Notes and Summarize Discussion Points
• Document Lessons Learned and Recommend Areas of
  Improvement
• Revise Workshop Program
• Develop Finding Report

30
TMC Workshops Development and Proposal for
Delivery

• Milestones Deliverables
• Workshop Concept and Plans October 2004
• Tabletop Exercises 10 days prior to
• Workshop Materials each workshop
• TMC Workshops Spring Fall 2005
• Summarized Notes and Discussion Points 2 weeks
  after
• Lessons Learned and Recommended
• Areas of Improvement August 2005
• Finding Report October 2005
• Next Steps
• In contract process. RFTP distribution
  June/July 2004
• Anticipated project kick-off September 2004

31
TMC Clearinghouse Development and Initiation

• Objectives
• Develop, initiate, support, and maintain a
  web-based central clearinghouse that houses a
  comprehensive database of TMC related resources
• Maintain and improve information exchange among
  practitioners
• Intended Audience
• TMC project managers, operators, representatives
  of state DOTs, local agencies, practitioners,
  and researchers

32
TMC Clearinghouse Development and Initiation

• Project Champions Nick Thompson, Minnesota DOT
  Monica Kress, Caltrans
• FHWA Work Order Manager Raj Ghaman
• Project Cost 100,000
• Period of Performance 12 Months

33
TMC Clearinghouse Development and Initiation

• Key Issues and Topics
• Clearinghouse functions
• Types of information and data quality
• Data collection and compilation
• Information sharing and exchange protocols
• Integrate existing web site mechanisms
• Affiliate with existing initiatives (e.g., ITE
  TMC committee) and adopt their experiences
• Reporting and information dissemination

34
TMC Clearinghouse Development and Initiation

• Key Issues and Topics (cont.)
• Standardized forms for agencies to post, modify
  or update data online
• Protocols of online forums for discussion and
  information exchange
• Methods and procedures for performing on-going
  and long term support, maintenance and updates
• Staffing and resources required to support and
  maintain the clearinghouse

35
TMC Clearinghouse Development and Initiation

• Tasks/Activities
• Literature Review and Data Collection
• Develop Conceptual Online Clearinghouse
• Prototype of Clearinghouse
• Develop Clearinghouse and Database
• Documentation and Configuration Management
• Strategies and Procedures for Updating and
  Maintaining Clearinghouse
• Outreach Material

36
TMC Clearinghouse Development and Initiation

• Milestones Deliverables
• Conceptual Design January 2005
• Prototype of Clearinghouse April 2005
• TMC Clearinghouse Database August 2005
• Design Documentation Manual August 2005
• Fact Sheet Presentation September 2005
• Next Steps
• RFTP distribution June/July 2004
• Anticipated project Kick-off September 2004