Presentation to the

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Governance and Administration Cluster

• Presentation to the
• Portfolio Committee
• 16 September 2009

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Background

• Presidential Review Commission (1998) critical of
  lack of coordination at the centre of government
• Cluster system established in 1999 which
  consisted of
• Cabinet
• Cabinet Committees
• Ministerial Clusters
• DG Clusters
• In 2004 the Programme of Action (POA) introduced
  Clusters reporting to Cabinet Committees
  bimonthly on implementation of the POA

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Cabinet substructures

• Cabinet Committees
• Chaired by President or Deputy President
• Meet fortnightly and make recommendations to
  Cabinet
• Ministerial Clusters
• Chaired by Cluster Coordinating Ministers
• Cluster Ministers and DGs are members
• Convened to do preparatory work for Cabinet
  Makgotla

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Cabinet Committees (2009)
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DG structures

• FOSAD Forum of South African DGs DG in the
  Presidency (chair), national and provincial DGs
  and SALGA CEO
• FOSAD Management Committee DG in the Presidency
  (chair) and Cluster Chairs
• DG Clusters co-chaired by DGs of lead
  departments

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FOSAD Clusters (2009)
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Evolving role of Clusters

• Initially purely to harmonise work of departments
  (strategy, policy and implementation)
• Reduce departmentalism and silos
• After 2004 also to produce reports on
  implementation of POA
• Generate peer group pressure and culture of
  collective leadership for implementation of the
  PoA
• And to coordinate implementation of PoA
• Ensure deployment of departmental resources
• Identify and resolve blockages constraining
  implementation of PoA projects

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Cluster Governance

• Cluster meets monthly for four hours. A working
  session also meets monthly
• Members include DPSA and CGTA (Co-chairs), The
  Presidency, WCPwD, National Treasury, Statistics
  SA, GCIS, OPSC, Justice and Constitutional
  Development, line departments, provincial DGs,
  SALGA CEO.
• Agenda
• Briefings on Cabinet and FOSAD matters
• Reports/presentations on strategic issues in
  governance and administration
• Reports on projects that are on the GA POA
• Secretariat based in DPSA/CGTA responsible for
  cluster meetings and coordinating reporting on POA

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Medium Term Strategic Framework (2009-2014)

• MTSF developed based on electoral mandate
• MTSF has 10 strategic priorities
• Priority most relevant to GA Cluster is priority
  no. 10
• Building a developmental state including
  improvement of public services and strengthening
  democratic institutions

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MTSF Strategic priority 10

• Within strategic priority 10 there are four
  objectives
• Improve the capability at the centre of
  government for strategic leadership and to
  further strengthen the capacity of the public
  service to meet its obligations of serving
  citizens
• Substantially improve the delivery and quality of
  public services
• Entrench a culture and practice of transparent,
  honest and accountable public service
• Strengthen engagement with society promote the
  integrity and legitimacy of constitutional
  bodies and to strengthen democratic institutions

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Programme of Action

• GA Programme of Action derived from MTSF
  priorities
• Most projects are implemented in an integrated
  way by a number of participating departments
• An indication given is of the lead department

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Capability at the centre of government
• Establishment of a National Planning Commission
  (Presidency)
• Green Paper on National Planning published
• IDP analysis and guidance to municipalities
• Develop policy on Performance ME (Presidency)
• Green Paper on ME published
• Work on administrative data systems

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Capability at the centre of government, cont
• Implement e-government (DPSA)
• Develop a common platform for e-government
• Undertake policy review of provincial and local
  government (CGTA)
• Report to Cabinet in January 2010

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Strengthen HR capacity (DPSA)
• Reposition HR components in the public service
• Develop a self-assessment tool for depts
• Improve the HR planning function in the public
  service
• Monitor submission of HR plans by depts
• Develop overall Public Service HR Plan
• Implement the Public Service HRD Strategy
• Monitor submission of HRD implementation plans by
  depts
• Publish Annual HRD Performance Report
• Improve the quality of HR information
• Project to update depts organisational
  structures

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• HR capacity, cont
• Monitor compliance with the basics of
  administration
• Manual to be developed
• Monitor and report on filling of SMS posts in PS
  and top management posts in municipalities
• Filling DG, HOD and DDG posts within 12 months
• Filling other SMS posts within 6 months
• Reduce MM vacancy rate to 11-15 of funded posts
• Finalise and implement OSD framework
• OSD for Doctors, Dentists
• OSD for Correctional Services
• OSD for Engineers and Architects
• OSD for Social Workers
• Revised salary structure for levels 1-12

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• HR capacity, cont
• Increase recruitment, employment and retention of
  people with disabilities in PS and women in SMS
• Study on factors hindering governments progress
  in meeting equity targets (WCPwD)
• Quarterly measurement of compliance (DPSA)
• At 30 June 2009
• Women SMS 34.7 (target 50)
• Disabled people in PS 0.21 (target 2)

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Leadership and Management Development Programmes
  (PALAMA)
• Executive Development Programme
• 520 senior managers trained
• Massified Induction Programme
• Training provided to 67 of new recruits
• Government-wide ME System training
• 6 courses developed 3 courses accredited
• 1500 officials trained on ME
• Gender mainstreaming training
• 20 gender mainstreaming sessions

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Improve financial management
• Led by National Treasury
• Implement a scientific tool to assess supply
  chain management capability maturity reports on
  depts
• Implement a scientific tool to assess financial
  management capability maturity reports on depts
• Increase the absorption capacity and depth of
  exposure of the programme to train Chartered
  Accountants develop framework
• Implement a Financial Management Capacity
  Building Model competency standards, assessment
  and development of curriculum framework

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Improve financial management, cont
• Led by CGTA
• Debt collection and revenue enhancement
• Develop enhancement strategy and launch campaign
• Operation Clean Audit 2014
• Provincial launches establishment of
  coordinating committees
• Local Government Legislative Reform
• Municipal Property Rates Amendment Bill and
  Traditional Leadership and Governance Framework
  Amendment Bill

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A. Capability at centre of government for
strategic leadership and capacity of the public
service

• Local government capacity building (CGTA)
• Develop a framework on classification of posts in
  local government
• Establish a coordinating framework for the
  deployment of scarce skills and technicians at
  local government level
• Audit of the existing skills profile
• Results for a further 17 districts
• Develop a mechanism for fast-tracking of funding
  to affected areas in times of disasters

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B. Substantially improve the delivery and quality
of services

• National Macro-organisation of the State (NMOS)
  project (DPSA, National Treasury and Public
  Works)
• Tasks emanating from restructuring of Cabinet
• Creation of new Ministries
• Renaming of Ministries
• Splitting of Ministries
• Transfer of functions between Ministries
• Minister for Performance Monitoring and
  Evaluation in the Presidency exercises political
  oversight
• Technical and logistical work is being done by
  NMOS project team to implement the changes
• New configuration aims to improve service
  delivery by the new administration

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B. Substantially improve the delivery and quality
of services

• Thusong Service Centres
• Review and strengthening of functioning of the
  TSCs (GCIS)
• Develop framework for the delegation of authority
  (DPSA)

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B. Substantially improve the delivery and quality
of services

• Improvement of frontline offices
• Improve the performance of the state in frontline
  service (DPSA)
• Develop project plan to address govt frontline
  offices
• Service standards publicly and prominently
  displayed in all government service delivery
  sites (DPSA)
• Survey of government service delivery sites
• Conduct citizen satisfaction surveys and citizen
  scorecards (OPSC)
• Surveys and scorecards conducted annually

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C. Entrench a culture and practice of
transparent, honest and accountable public service

• Anti-corruption
• Develop and implement a public sector
  anti-corruption capacity building programme (DPSA
  and PALAMA)
• Training workshops conducted for all departments
• Establish a Corruption Management Information
  System (CMIS) to monitor incidents of corruption
  in the public service (OPSC)
• Develop a Conflict of Interest Framework (DPSA)

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C. Entrench a culture and practice of
transparent, honest and accountable public service

• Implement PAIA and PAJA
• OPSC to monitor whether the public has access to
  information
• GCIS to publish all contact details of
  information officers
• Led by DOJCD
• Provide training to organs of state on PAJA
• Conduct awareness campaigns aimed at educating
  society at large about their rights as contained
  in PAJA

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C. Entrench a culture and practice of
transparent, honest and accountable public service

• Implement PAIA and PAJA, cont
• Led by DOJCD, cont
• Facilitate the designation of the magistrates
  courts as courts that can hear PAJA matters
• Deputy Information Officers to be appointed and
  trained
• Each body to publish (and update annually) a
  manual with all information about the body and
  the services it provides
• Each body to submit an annual report to the
  Minister of Justice and Constitutional
  Development in terms of section 32 of the PAIA

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D. Strengthen engagement with society
democratic institutions and integrity and
legitimacy of constitutional bodies

• Building partnership
• Improve public participation through izimbizo
  (GCIS)
• Convene the Public Sector Summit (DPSA)
• Review governments strategy on public
  participation (Presidency)
• Review the Community Development Worker Programme
  (DPSA, CGTA, provinces)

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D. Strengthen engagement with society
democratic institutions and integrity and
legitimacy of constitutional bodies

• Building partnership, cont
• Revise and implement a National Programme of
  Support for the Institution of Traditional
  Leadership (CGTA)
• Facilitate the rollout of the National Framework
  on Ward Funding Model
• Implement the APRM Programme of Action and
  mainstream APRM-related projects in all
  departments
• Develop a costed communication strategy for the
  Cluster

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D. Strengthen engagement with society
democratic institutions and integrity and
legitimacy of constitutional bodies

• Strengthen democratic institutions
• Develop a coordinated response to the
  recommendations of the Asmal Committee
  (Presidency)
• Proposals to be submitted to Cabinet on response
  to the recommendations
• Develop an educational programme on the
  importance of the Constitution and constitutional
  bodies (DOJCD)

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Timeline for 2009 POA

• POA published on Government website (12 August)
• GA working session to conduct review of progress
  (17 September)
• GA working session to review reports for Cabinet
  (15 October)
• Report to Cabinet on progress in implementation
  of POA (4 November)
• Parliamentary Briefings by Coordinating Ministers
  on the implementation of the POA (week of 9
  November)
• Final reports on 2009 POA to Cabinet Lekgotla
  (January 2010)

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Concluding remarks

• Working in Clusters has promoted integration and
  the breaking down of inter-departmental silos
• The Programme of Action has provided a sharp
  focus for the work of the Cluster regular
  monitoring by the Cluster and Cabinet Committee
  ensures that implementation remains on track
• The POA is derived from the MTSF, which is a
  reflection of the Electoral Mandate, and is
  geared towards the objective of improving the
  quality of life for the people of South Africa

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Siyabonga