Teacher Assistant Module

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Teacher Assistant Module
NC WISE Training TeamNCDPI
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Teacher Assistant Module(TAM)
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Logging On

• User name
• Password
• Database

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Class Changes Notification Screen

• New students admitted to courses
• Students who have dropped the courses

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Teacher Assistant Start Screen
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Yellow Alert

• Yellow Alert button allows read access to a
  Student Alert

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Student Info Button
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Exercise

• Review student information for 3 students.

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Re-Sequencing Students

• Change numeric value in the Seq column to change
  the order of student names

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Hot Print Button
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Locking the System

• Select Lock from the menu bar at the top of the
  screen

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Exercise

• Lock the screen and then unlock it.

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Recording Attendance in TAM
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About Recording Attendance in TAM

• Daily - Teachers take attendance once daily by
  homeroom.
• Period Teachers take attendance for each class,
  cannot populate an absence reason.
• Specific Period Teachers take attendance once
  daily in a specified class, cannot populate an
  absence reason.
• Attendance Entry Complete must be checked by
  the teacher when attendance entry is complete.

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Recording Daily Attendance

• Click the Home Rooms radio button.
• Allows teacher to add absence/late reasons.

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Demonstration

• Select the Home Rooms radio button and verify the
  correct semester.
• In the My Classes section, click the List button.
• Change the date by clicking on the date box in
  the upper right hand corner.
• Select a student and click the A box under PM.
  Both AM and PM are populated.

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Demonstration

• Select the reason of Illness or injury for the
  student.
• Select another student.
• Place a check in the L column.
• Add a reason code from the drop-down list. Only
  Excused or Unexcused Late are allowed.
• Check the Attendance Completed box.

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Recording Period Attendance

• Click the Classes radio button.
• Reason codes must be entered in the attendance
  office.

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Demonstration

• Select the Classes radio button.
• In the My Classes section, click the List button.
• Select a student and click the A box under PM.
  Both AM and PM are populated.
• Select another student.
• Place a check in the L column.
• Check the Attendance Completed box.

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Exercise

• Log into TAM as a classroom teacher with the
  password given.
• Select Class (Period) or Home Room (Daily) and
  enter attendance as a teacher.

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Summary

• The summary button allows you to view attendance
  for a class by month

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Running Reports in TAM
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Printing Reports
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Class/Homeroom Record Report
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Mailing Label Report
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Class/Homeroom List Report
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Changing the Password
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Changing the Password
Navigation Set Up Options gt Preferences gt Edit
User Profile Button (top right corner)
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Changing Your Password

• Enter old password
• Enter new password
• Verify new password

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Viewing Student Information
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Using Notes in NC WISE - Teachers - Path
Navigation Teacher Assistant Main Start Screen gt
Other Features button gt Notes button
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Using Notes in NC WISE -Teachers
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Using Notes in NC WISE - Teachers
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Using Notes in NC WISE Teachers
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Using Notes in NC WISE Teachers
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Demonstration

• Select the Other Features button and then the
  Notes button.
• Select the Add button.
• Add a Topic.
• Add the Note Type.
• Add a Follow Up date if desired.
• Add Reported by

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Demonstration

• Add the Security Level
• Call to Office and Delete on Transfer checkboxes
  are optional.
• Save.
• Exit through the door.

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Exercise

• Add a Note to a student.

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Basic Demographics
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Demonstration

• Click the student Name to highlight the row.
• Click Basic Demographics.
• Review each of the tabs.
• Note Fees, Teams and Programs can be seen if
  set up in the TA Configuration screen.

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Demographics Tab
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Parent/Emergency Contact Tab
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Medical Tab
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Schedule Tab
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Observations Tab
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Demonstration

• Click Add on the Observation tab.
• The Date, Time, and Teacher name will
  automatically populate.
• Date and Time can be modified.
• From the Type drop-down, click the Class or
  Private.
• Save.
• Once the Observation is complete type a Narrative
  and a Completion date.
• Save.

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Exercise

• Click a student record.
• Add an Observation.

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Teams
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Programs
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Fees
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Academic Progress

• Highlight the student name
• Select the Academic Progress Button

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Academic Progress

• Allows teachers using shared access to see how
  their students are performing in other classes

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Student Absences

• Highlight the student name
• Select the Student Absences Button

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Student Absences

• Daily absences can be viewed.
• Absences can be viewed for all classes if a
  period attendance school

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Other Features

• Allows teachers to view other types of student
  information

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Mark Entry - End First Semester
Click on the Mark (Grade) Entry Button
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This screen shows a list of all classes. Be sure
to choose the correct reporting
period. Highlight the correct class and click on
Students.
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Insert NUMERIC grades in the Mark column.
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When you finish with one set, place a check in
the Mark Entry is Complete box. SAVE. Use the
arrow to go back one screen.
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Mark Entry needs to be completed for 2nd Nine
Weeks and 1st Semester Exam. 1st Nine Weeks and
1st Semester Final grades need to be checked for
accuracy.
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• Do not forget
• Check that Mark Entry is Complete
• SAVE
• Go out the Door

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Teacher Assistant Spreadsheet/GradebookSet Up
Options
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Setup Options
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Preferences
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My Options Tab
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My Options Tab

• Choices made on the My Options tab will determine
  how student marks calculate in the gradebook
• Be able to explain your choices and how they
  calculate to parents and administrators

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Use Assessment Weights

• Use Assessment Weights will allow a teacher to
  select the weight of each individual assignment
  as it is created.
• This method is closest to a manual calculation on
  paper where all the assessment marks are added
  together and divided by the number of assessments
  based on the individual weights of each
  assignment.

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Use Assessment Type Weights

• This method allows teachers to assign a weight
  for each assessment type.
• If selected, every assessment type must be used
  in every reporting period.
• The assessments of the same type will be averaged
  together. Each of the assessment type averages
  will be averaged together to determine the mark
  for the student.

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Use Category Weights

• This method allows teachers to assign a weight to
  each category type-homework, classwork, etc.
• If selected, each category must be used in every
  reporting period.
• All assessments in the same category will be
  averaged together. Each category average will be
  averaged to determine the student mark.

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View Report Cycle Weights

• When checked, the teacher is able to view the
  report cycle weights set by the school data
  manager on the reporting periods screen.

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TAVG Include Weight

• Checking this box will cause the gradebook to use
  previous reporting period marks in determining
  the current reporting period mark.

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Default Settings

• Numeric Score Default can be set.
• Failure Threshold can be used as a visual aide to
  teachers. All scores below this setting will
  appear with a pink background.

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Allow Shared Access to Student Progress

• Checking this box allows teachers teaching the
  same student to view marks given in your class,
  and allows you to see their marks

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Rounding Marks

• Checking this box will cause the Teacher
  Assistant Module to round student marks to the
  nearest whole number when posting to the report
  card.

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Count Blank Marks as 0

• Checking this box will cause all blanks to be
  counted as 0s when calculating the mark for a
  student.
• Leaving the box unchecked will cause all blanks
  to be omitted from the mark calculation

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My Comments Option Tab

• Not used in North Carolina

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Setting up Preps
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My Preps

• A prep must be set up before the spreadsheet can
  be used.

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Prep Detail Screen
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Adding a Prep

• Select a Title for the Prep

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Select Classes

• Click the Select Classes button

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Prep Classes Report Cycles

• What you can view in this area will depend on
  your My Options selections

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Prep Category

• Free form box
• Teachers add categories

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Prep Assessment Types

• Assessment Types are selected from a drop down
  list populated by the LEA Coordinator.

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Saving the Prep

• Once all information has been completed, click
  save and exit through the door.

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Completed Prep
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Demonstration

• Click the My Preps Tab in Preferences .
• Click Add.
• Type a Title for the prep.
• Click the Select Classes.
• Check each box for the class(es) you want to add
  to the prep.
• Click Ok.

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Demonstration

• Type at least one prep category in Prep Category.
• Click Add.
• Check the Assign box for at least one Assessment
  Type.
• Save.
• Exit.

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Exercise

• Add a Prep.

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My Comments Tab

• Add comments for the Progress Report

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Demonstration

• Select the My Comments tab.
• Click Add.
• Type in a unique numeric code in the Code column.
• Type in the comment on the Description line.
• Save.
• Exit.

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Exercise

• Add two comments using a symbol for at least one
  of the comments.

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Using the Teacher AssistantSpreadsheet/Gradebook
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Adding an Assessment
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Adding An Assessment

• Place the cursor on the line of the class you
  wish to select and click the spreadsheet button
• Remember that the class must be assigned to a prep

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Adding an Assessment

• Select the correct reporting period

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Adding An Assessment

• Click Add Assessment

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Adding an Assessment

• Short Name and Narrative auto populate, but can
  be modified for a unique Assessment

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Adding this Assessment to Other Classes

• Select the Add This Assessment To Other Classes
  button

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Adding Assessments to Other Classes

• Check the box, add across and complete one line
  before moving to the next.
• Add Assign Date (school day)
• Add Due date (school day)
• Identify the report term

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Demonstration

• From the TAM START screen, click a course
  attached to a Prep.
• Click Spreadsheet.
• Click the appropriate Reporting Term.
• Click Add Assessment.
• Type the assessment Name.
• Verify the dates are school days.

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Demonstration

• From the Category drop-down, click a category.
• From the Assessment Type drop-down list, click
  an assessment type.
• Type a Narrative that will print on the progress
  report.
• Save.

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Exercise

• Add two assessments to a class.

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Entering Marks
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Entering Marks in the Spreadsheet

• Select the correct Reporting Term
• Click Enter Mark/Comments

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Entering Marks

• The Assessment must be selected before the
  Student Names will appear

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Entering Marks

• Type in the numeric mark
• Use the down arrow key to move to the next student

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Viewing Student Marks

• See the student average at a glance

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Deleting an Assessment With Marks Attached
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Delete Assessment Process

• Assessments are tied to marks. Student marks
  must be removed prior to deleting assessments.
• Delete marks.
• Delete assessments.

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Deleting an Assessment

• From the Gradebook, click Enter Mark/Comments
• From the Assessment drop-down list, click the
  appropriate Assessment
• Click the appropriate row.
• This highlights the mark to be deleted.
• Click Delete Mark.
• Click Save.

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Deleting an Assessment

• Repeat steps 3 5 as needed.
• Click Exit.
• From the Gradebook, click View/Change Assessment.

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Deleting an Assessment
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Deleting an Assessment

• Click the appropriate assessment.
• Click Remove this Assignment/Assessment from
  Class.

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Entering Comments for Progress Reports
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Entering Comments for the Progress Report

• Highlight the student name and click the Edit
  comment button

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Condensed Mark Entry in the Spreadsheet

• Allows view of all students at once without
  scrolling
• Sometimes used when no comments will be added.

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Entering Comments

• Comments can be selected from School comments or
  comments set up in TAM

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Entering Comments

• Text box populates with selected comments
• Changes can be made
• Free form typing is allowed

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Report Card Process
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School Mark Process

• Schools should establish a mark entry, mark
  verification, and report card production process
• This process should be made clear to all school
  personnel

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Posting Marks to the Report Card

• Select Reporting Term
• Click Post Marks to Report Card

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Posting Marks to Report Card

• Two pop up boxes with questions appear

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Posting Marks to Report Card

• Marks are posted automatically to the reporting
  period selected on the Spreadsheet

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Posting Marks to Report Card

• Select Go To Mark Entry Screen Button

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Posting Marks to Report Card

• Click the Question mark to add comments to the
  report card
• Check the Mark entry is complete box.

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Posting Marks to Report Card

• Click View to see comments

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Posting Marks to Report Card

• Marks posted successfully

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Calculating Marks
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Calculating Marks
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Mark Calculation Methods
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Mark Calculation

• Select one of two equations available for mark
  calculation.
• Method is locked in as soon as the teacher
  attaches the first assessment to a prep.

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Mark Calculation Weighted Percentages

• Each mark in a group is converted to a percentage
  and each weight is applied to it as a percentage
  of total weight.
• The more traditional approach to mark
  calculation.
• The max score has no effect on the relative
  value of the mark, so 40/50 means exactly the
  same as 80/100.

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Mark Calculation Weighted Percentages . . .

• Mark Earned X Weight
• Max Score Total Weight

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Weighted Percentages Example

• If we wanted to make 80/100 of more relative
  valuable then we must assign a larger weight to
  this assessment.
• Weighting in instrumental in ascribing relative
  value to an assessment

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Mark Calculation Total Points

• Total Points calculation is focused on the actual
  marks.
• Weight is applied directly to the mark earned and
  also to the Max Score and then converted to a
  percentage.

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Mark Calculation Total Points . . .

• Total Points Earned
• Total Possible Points

X 100
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Questions?
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Reference Documents

• http//www.ncwise.org/eSIScategories.html
• Teacher Assistant Module (TAM) Teachers Guide
• Teacher Assistant Module Instructor Guide

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Training Support Contacts

• NC WISE Training Team Mailbox
  ncwisetraining_at_dpi.state.nc.us
• NC WISE Service Desk Mailboxsis_support_at_dpi.stat
  e.nc.us
• Service Desk phone number 919.807.4357

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www.ncwise.org