Division of Student Affairs Prioritization and Recovery Progress Report

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Division of Student AffairsPrioritization and
Recovery Progress Report

• Monday, October 31, 2005

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Prioritization Process

• To optimize use of resources within departments
  to accomplish mission.
• Some departments are well along in the process
• Others are just beginning.
• Our 05-06 goal is to move from prioritized lists
  of programs and services to implementation plans.

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Student Affairs PrioritizationWhere Weve Been

• May 2004
• Visit From Robert Dickeson, Author of
  Prioritizing Academic Programs and Services
• University sets prioritization as a 2004-05
  priority.
• Student Affairs adopts the spirit of Dickesons
  strategies
• For SA, prioritization within departments, but
  not between departments or clusters.

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Student Affairs PrioritizationWhere Weve Been

• June 2004
• TLG establishes prioritization criteria teams in
  three categories
• Cost Criteria
• Demand Criteria
• Quality/Outcomes Criteria

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Student Affairs PrioritizationWhere Weve Been

• August 2004
• TLG retreat Finalize and distribute
  prioritization criteria
• Reviewed a suggested scoring tool
• Departments were to complete a review of their
  mission and develop a prioritized list of their
  programs and services.
• Student Affairs Cabinet was to review
  inefficiencies created by our organizational
  structure.

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Cost Criteria

• Cost to provide program or service per user
  served
• Potential for greater efficiency
• Physical space needs to provide service.

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Demand Criteria

• Program or service is required
• Program or service is supportive
• Current unmet need for program or service
• Anticipated increase in demand
• External constituent support

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Quality/Outcomes Criteria

• Quality of Inputs
• Quality of Outcomes

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Summary of 2004-05 Prioritization Efforts

• Most departments were able to conduct a
  prioritization process
• Approximately half followed the formal process
• The other half used the criteria for a more
  qualitative analysis of services
• Divisional effort SSEP consolidation from
  University Advising Center and Educational Equity
  Services.

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Summary of 2005-06 Prioritization Efforts

• At our Leadership Group Retreat on September 13,
  2005 we reviewed our divisional priorities in
  light of the vision that the President shared at
  fall conference, which focused on insuring that
  Cal Poly Pomona is a learning-centered
  University, focused on student success.