Free Technologies for the Office

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Free Technologies for the Office

• Brandy Wilson
• Career Counselor
• Binghamton University

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Why focus on free technologies?

• How can we meet students?
• Facebook, AIM
• New technology can cost into the thousands
• Lets not reinvent the wheel
• Career counseling technology is behind the times

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Handouts/Disclaimer

• Please check the SUNY CDO site for a copy of this
  presentation
• Disclaimer While I have used many of these
  personally, some are based on other
  recommendations. Please take the time to explore
  and experience these tools for yourself.

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Outline

• Free Technologies
• Counseling
• Connecting with Students
• Marketing
• Website Enhancement
• Office Tools
• Where to Find Them
• What is your office doing?

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Counseling
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Borrowing from Others

• Purdue Career Clusters
• http//www.cco.purdue.edu/StudentMajorList.shtml
• Ball State Quest Majors Interests
• http//bsu.edu/students/careers/quest

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Borrowing from Others

• National Resource Center
• http//www.sc.edu/fye/resources/index.htm
• NCDA
• http//www.ncda.org/
• Even if you are not a member, their resource area
  is free and full of information

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Interactive Timeline

• http//simile.mit.edu/timeline/

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Mission Statement Builder

• Franklin Covey
• http//www.franklincovey.com/fc/library_and_resour
  ces/mission_statement_builder
• Step-by-step guide to creating a unique,
  personalized Mission Statement

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Career Videos

• Career TV
• http//www.careertv.com/about/index.asp
• Career video website
• Interviewing
• Salary reports
• Career related videos
• Etc.

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Researching Companies

• Zoom Info
• http//www.zoominfo.com/

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Students with Criminal Backgrounds

• Hire Network
• http//www.hirenetwork.org/index.html
• Provides resources and assistance information to
  people with criminal backgrounds

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International Students

• Foreign Labor Certification Data Center
• http//www.flcdatacenter.com/CaseH1B.aspx
• Provides data on companies supporting H1B Visas
• Similar to http//www.h1visajobs.com/ (requires
  paid subscription)

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ePortfolio

• Epsilen
• http//www.epsilen.com

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To-Do List Managers

• Remember the Milk
• http//www.rememberthemilk.com/
• Rainlender
• http//www.rainlendar.net/cms/index.php
• Point Motivator
• http//www.donationcoder.com/Software/Mouser/Point
  Motivator/index.html
• Awards and subtracts points based on your
  progress

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Personal Finances

• Mint
• http//www.mint.com/
• Wesabe
• http//www.wesabe.com/

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Connecting with Students
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Instant Messaging

• Pidgin
• http//www.pidgin.im/
• Meebo
• http//www.meebo.com/
• AOL, Yahoo, MSN
• Trillian
• http//www.trillian.cc/

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Create Your Own Chat Room

• Chatmaker
• http//www.chatmaker.net/
• Create your own chat room
• Invite anyone by sending them a special link

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Marketing
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Calendar

• Google Calendar
• http//www.google.com/calendar/render

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RSS Feeds

• Allows you to view updates from a variety of
  websites from just one link
• igoogle.com
• Google homepage
• Google reader

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How to Add RSS Feeds to Your Site

• http//www.rssgov.com/rssworkshop.html
• This site will walk you through creating and
  adding RSS feeds.

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Blogging

• Blogger
• https//www.blogger.com/start
• Word Press
• http//wordpress.org/

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Twitter

• http//twitter.com/
• Keep in touch with groups
• Maximum of 140 characters at a time

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Website Enhancement
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Website Tracker

• Google Analytics
• http//www.google.com/analytics/
• Find out where they click from, what they are
  clicking on, how often, etc.

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Broken Links

• Xenu Link Sleuth
• http//home.snafu.de/tilman/xenulink.html

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HTML Generator

• NVU
• http//www.nvu.com

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Tag Your Website

• How to add tags to your website
• The Site Wizard
• http//www.thesitewizard.com/sitepromotion/meta-ta
  gs-nvu-kompozer.shtml
• Revver.com
• http//revver.com/video/666038/website-tips-adding
  -title-tags-keywords-description-tags/

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Tag Your Website

• What tags should you use?
• http//www.tagcloud-generator.com/
• http//tagcrowd.com/

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Social Bookmarking

• Similar to your favorites folder online
• Saves the address of a website for future use
• Can file the website under different tags
  (headings, knowledge areas, etc)
• 7 Things You Should Know about Social Bookmarking
• http//www.educause.edu/ir/library/pdf/ELI7001.pdf
  

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Social Bookmarking

• http//del.icio.us/ladare
• http//digg.com/about
• http//www.simpy.com/
• http//www.spurl.net/
• http//www.mixx.com/

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Office Tools
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Surveying

• Survey Monkey
• http//www.surveymonkey.com/

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Create a Poll

• Doodle
• http//doodle.ch/main.html
• Create polls on your website, through email

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Conference Calls

• Free Conference Call
• http//www.freeconferencecall.com/index.asp
• Allows you to make a conference call with up to
  96 other lines
• Only normal long distance charges through your
  phone company apply

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Library Catalog

• Library Thing
• http//www.librarything.com/

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Creating PDFs

• http//www.pdfonline.com/
• http//www.koolwire.com/Default.aspx
• http//www.acrosoftware.com/Products/CutePDF/write
  r.asp
• Turn a document into a PDF file
• Submit/email document to site, receive the
  emailed PDF version a few minutes later

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Convert PDFs

• pdf2txt_at_adobe.com
• pdf2html_at_adobe.com
• Send a PDF document to this email address as an
  attachment and it will come back as a plain text
  file or in HTML format
• http//pdftextonline.com/
• Convert your PDF to word and maintain the fonts
  and formatting

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Edit PDFs

• Split merge documents
• http//www.pdfsam.org/?page_id32
• Edit document
• http//www.pdfhammer.com/

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Microsoft Office

• OpenOffice
• http//www.openoffice.org/
• GoogleDocs
• http//docs.google.com/?pli1
• Zoho
• http//zoho.com/
• 150 Free Microsoft Office Tools
• http//bhandler.spaces.live.com/blog/cns!70F64BC91
  0C9F7F3!1344.entry

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Photoshop

• GetPaint
• http//www.getpaint.net/
• Pixifix
• http//www.pikifx.com/
• GIMP
• http//www.gimp.org/
• Phixr
• http//www.phixr.com/

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Images and Pictures

• Every Stock Photo - pulls images from other sites
• http//www.everystockphoto.com/index.php

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Translating

• Google Translator
• http//www.google.com/translate_t?hlen
• Babel Fish
• http//world.altavista.com/
• FoxLingo
• https//addons.mozilla.org/en-US/firefox/addon/244
  4

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Note Taking

• Notely
• http//www.notely.net/
• Take notes, organize tasks, and access them from
  anywhere
• Springnote
• http//www.springnote.com/en

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Voice Recorders

• Jott
• http//jott.com/
• Vozme
• http//vozme.com
• Converts your voice into emails, text messages,
  reminders, lists and appointments
• Audacity
• http//audacity.sourceforge.net/
• Record and edit audio files

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Web Accessibility

• http//www.w3.org/TR/WCAG10/
• This was a basic site I found, so that I could
  get this presentation sent to you sooner. Please
  check with your web/tech teams at your
  institution as they may have rules or help
  already in place.

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If You Have the
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Technologies

• Virtual Worlds
• http//secondlife.com/whatis/
• Interview situations
• Training counselors

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Just for Fun
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For the shoppers

• Online deals
• http//dealnews.com/
• Find secret Amazon discounts
• http//deallocker.com/tool/secret-amazon-discount/
  

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Procrastinating at Work

• Watch TV at work
• http//www.openhulu.com/
• Rules of Thumb
• http//www.rulesofthumb.org/
• 4,000 Games
• http//www.kongregate.com/

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Procrastinating at Work

• GoogleEarth
• http//earth.google.com/

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Tracking People

• http//www.pipl.com
• Comprehensive web search
• http//www.zabasearch.com
• Search for addresses and phone numbers

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Where are they?
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Where to Look

• Google
• Google Google apps
• http//www.google.com/a/help/intl/en/var_0.html

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Where to Look

• http//collegewebeditor.com/blog/
• Web, marketing, and PR in higher ed
• News and tips
• You can RSS it! ?

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Where to Look

• Blog High Ed
• http//www.bloghighed.org/
• Provides lists of other blogs as well

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Where to Look

• Lifehacker
• http//lifehacker.com/

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Where to Look

• Mark Greenfield
• http//markgr.com/
• Leading higher education web expert

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Where to Look

• The Best Free Software
• http//www.pcmag.com/article2/0,2817,2260070,00.as
  p
• 157 types of software

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Where to Look

• http//www.labnol.org/internet/email/access-websit
  es-over-email-without-internet-connection/1660/
• Top 10 emails when you dont have internet

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Where to Look

• EDUCAUSE
• http//www.educause.edu/
• Nonprofit association whose mission is to advance
  higher education by promoting the intelligent use
  of information technology.
• Articles such as 7 Things You Should Know About

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What is your office doing?