Organization ATF collaboration and responsibilities

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Organization (ATF collaboration) and
responsibilities
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The SP serves the following tasks Direct and
coordinate the work required at ATF (including
ATF2) in accordance with the ATF Annual Activity
Plan, which outlines the activity plans of
ATF/ATF2 including the budget and beam time
allocation for each Japanese fiscal
year. Report the progress made by the
collaboration to the ICB and the director of
KEK. ( See ATF Web. Site.) Report the matters
related to KEK budget and KEK properties to the
director of KEK. Deputies Deputy1Hardware
maintenance, Deputy2Beam operation,
and Deputy3Design, construction and
commissioning of ATF2.
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Distribution List Name ICB-Members
(18) Members Bob Kephart
kephart_at_fnal.gov FNAL Brian Foster
b.foster1_at_physics.ox.ac.uk Oxford David
Miller djm_at_hep.ucl.ac.uk
UCL Fumihiko Takasaki fumihiko.takasaki_at_kek.jp
KEK Gerry Dugan gfd1_at_cornell.edu
Cornell University J.P. Delahaye
Jean-Pierre.Delahaye_at_cern.ch CERN Jai Gao
gaoj_at_ihep.ac.cn
IHEP John Corlett jncorlett_at_lbl.gov
LBNL Kaoru Yokoya
kaoru.yokoya_at_kek.jp KEK Nick Walker
nicholas-john.walker_at_desy.de DESY Nobaru
Sasao sasao_at_scphys.kyoto-u.ac.jp
Kyoto University Paterson, Ewan
jmp_at_slac.stanford.edu (chair) SLAC Philip
Burrows p.burrows_at_qmul.ac.uk
QMUL Robert Meller
rem_at_lepp.cornell.edu Cornell
University Sachio Komamiya
sachio_at_icepp.s.u-tokyo.ac.jp University of
Tokyo Tsutomu Nakanisi
nakanisi_at_spin.phys.nagoya-u.ac.jp Nagoya
University Washio Masakazu
washiom_at_waseda.jp Waseda University Jinhyuk
Choi jchoi_at_postech.ac.kr
PAL
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International Collaboration Board (ICB)

• The International Collaboration Board (ICB) is
  the decision making body for the executive
  matters related to the ATF collaboration.
• The appointment of the ICB members is based on
  recommendations from relevant research institutes
  in each area and approval by the director of KEK.
  The ICB may revise or expand its member
  composition, as deemed appropriate, when more
  universities or research institutes join the
  collaboration in the future.

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• The ICB serves the following tasks
• Nominate the Spokesperson (SP) of the ATF
  collaboration.
• Approve the appointment of the Deputies and
  System/Group Coordinators of important subsystems
  or subprograms.
• Review and approve the ATF Annual Activity Plan.
• Receive the reports from the SP, as found
  appropriate, and oversee the progress made by the
  collaboration.
• Approve the new membership and withdrawals of
  collaborating institutes.
• Help communicate the progress being made at ATF
  with members of the home institutes.

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ATF Technical Board Total 13 members

August 1, 2005 Europe... N.
Walker, DESY-? E. Elsen G. Blair, RHUL (Royal
Holloway, University of London) P. Burrows, QMUL
(Queen Mary, University of London) F. Zimmermann,
CERN North America.. T. Raubenheimer,
SLAC M. Ross, SLAC S.Mishra, FNAL A. Wolski,
LBNL Asia K. Yokoya, KEK N. Toge,
KEK T. Sanuki, University of Tokyo J. Gao,
IHEP E-S. Kim, PAL
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• The TB consists of approximately 45 members from
  each of the Asian, North American and European
  regions. The members of the ATF Technical Board
  (TB) are nominated and appointed by ICB. The TB
  serves the following tasks
• At the request of ICB, assist the Spokesperson in
  formulating the ATF Annual Activity Plan, which
  outlines the activity plans of ATF/ATF2 including
  the budget and beam time allocation for each
  Japanese fiscal year.
• Assist the ICB in assessing the scientific
  progress that is being made by the ATF
  collaboration.

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ATF SGC (System and Group Coordinators) Total
18 members
Three Deputies (with help of sub-Deputies of
KEK) Total 6 Members Deputy for Beam operation
S.Kuroda (T.Okugi) Deputy for
Hardware maintenance N.Terunuma
(M.Kuriki) Deputy for ATF2
A.Seryi (T.Tauchi) SGCs Total 18
members H.Weise of DESY, F.Zimmermann of
CERN, Philip Burrows of UK, Grahame Blair of
UK, M.Ross of SLAC, A.Seryi of SLAC, R.Meller of
US University, A.Wolski of LBNL, J.Gao of IHEP in
Beijing, E.S.Kim of PAL, K.Kubo, S.Kuroda,
N.Terunuma, M.Kuriki, T.Tauchi, T.Okugi,
R.Sugahara of KEK, T.Sanuki of Tokyo University
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System/Group Coordinators (SGCs)

• The System/Group Coordinators will be appointed
  by the Spokesperson with an approval of ICB.
• The appointment of the System/Group Coordinators
  shall be made in a manner consistent with the ATF
  Annual Activity Plan.
• The System/Group Coordinators will coordinate the
  tasks charged to the assigned Systems or Groups,
  and will assist the Spokespersons and the
  Deputies coordinate the ATF/ATF2 research
  programs.
• In case of small study groups with less than 5
  members, the Spokesperson or the Deputies may
  assume the role of its Coordinator on an acting
  basis.

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• We had 1st ICB meeting at Snowmass2005.
• 2nd ICB meeting will be in Vancouver.
• 1. Coordination for each Institute If personal
  proposal from researcher will be given to SP, SP
  should ask related member of SGC and he has to
  ask the intention of his institute. If each
  institute approves his proposal, the institute
  must support him.
• 2. ATF2 schedule in the Future

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Usually schedule of ATF machine operation is
divided to two blocks of operating time per year
with about four months summer long shutdown. One
block is from mid. of Oct. to Dec., and the other
is from mid. of Jan. to mid. of June. Since there
are many collaborators, we propose two meetings
of TB per year in Dec. and May for review and
recommendation of the research programs at ATF.
We allocate following points usually. TB and
SGC Joint Meeting in Dec. is mainly devoted for
the evaluation on present RDs. TB and SGC
Joint Meeting in May is mainly devoted for the
evaluation on new proposals. Of course, we will
discuss both issues on RDs and new proposal in
TB and SGC Joint Meeting.
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• Requests to new proposal Purpose, Research
  method, Period of the research, Manpower, Budget
  plan etc. should be reviewed for the approval.
• See Template for the new proposal of ATF Web.
  Site.
• Member of ATF operation group Shift leader is
  responsible for the safety and should be KEK
  staff. Since ATF operation group is responsible
  for beam tuning, making a good beam and required
  beam by RD group, ATF operation group can
  involve many foreign physicists and engineers.

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Responsibilities of Group Leaders

• There are many groups for ATF operation, Research
  programs, ATF2 design, ATF2 construction and ATF2
  beam commissioning.
• Group leaders are responsible for the completion
  of the aim of each group or the achievement of
  the goals of each research program.
• Never give-up

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Assignment of the ATF Beam Time
Typical 22 weeks/year
About 20 of total will be used for the
maintenance and the beam tuning. It is estimated
by current results.
Maintenance
Beam Tuning

• Guideline for approved studied by SP.
• Short term study
• No conflict with approved studies
• by TB and ICB.
• Test study for new proposal
• SP can accept until two shifts/week
• but it depends on the situation of
• studies.

SP Approved Studies
TB Approved Studies 2/3
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Schedule of ATF operation, TB meeting and Long
shutdown
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Ideal schedule for floor refurbishment of ATF2

• 2006 summer shutdown (from mid. of June
• to mid. of Oct.) Facilities for Crab Cavity and
  X-band TF should move away another place.
• 2007 summer shutdown (from June to Oct.) Floor
  Refurbishment
• From Nov. to Jan. 2008 Installation, Alignment,
  Cabling, etc.
• From Feb. 2008, Beam Commissioning will be
  started.

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Delayed schedule due to unexpected reason

• 2006 summer shutdown (from mid. of June
• to mid. of Oct.) Facilities for Crab Cavity and
  X-band TF should move away another place.
• 2007 summer shutdown (from June to Oct.) Floor
  Refurbishment
• 2008 summer shutdown (from June to mid. of Oct.)
  Installation, Alignment, Cabling, etc.
• From Oct. 2008, Beam Commissioning will be
  started.
• ATF normal beam operation can continue.