Blueprint for Collaboration

1
Blueprint for Collaboration

• Concord College
• Bluefield State College
• Report to the HEPC
• October 9, 2003

2
Concord Bluefield State Respond to Legislature

• HB 2224 (18B-1B-10, 18B-5-9-(e))

3
Items to Consider

• Bulk Purchasing
• Reverse Bidding
• Electronic Marketplaces
• Electronic Remitting
• Payroll Operations
• Human Resource Operations
• Warehouse Operations
• Financial Transactions

• Student Financial Aid Applications
• Processing and Disbursement
• Standard Bulk Purchasing

4
The Process Begins. . .

• Steering Committee Met with Chancellor Mullen
  and His Staff on March 24, 2003 to Clarify
  Issues and Plan Appropriate Activities

5
Goals

• Economies (Save Money)
• Efficiencies (Use Resources More Wisely)
• Effectiveness (Do Better)
• Enhancements (New or Expanded Service)

6
Targeted Activities
MISSION
High Relevance Low Relevance
High Low
COST
7
Planning Considerations

• Commitment
• Scope of Work
• Goals
• Project Segmentation
• Objectives
• Time Frame
• Deliverables

• Key Consumers
• Milestone Review
• Project Teams
• Project Support
• Project Budget
• Final Plan

8
Joint Institutional Resources

• gt28 Meetings
• gt343 Staff Hours (8½ 40-hour weeks)
• Meetings Involved from 2 to 23 People

9
Baseline Data
10
10 Examples Studied

• Collaborative Ventures (2002) 
• Best Demonstrated Practices (2003)
• Success II (2003)
• The Five Colleges of Ohio (2002)
• WV ICE (2003)
• Ways to Reduce Costs while Maintaining Quality
  (2003)
• Recommendations from Other Institutions 
• California State University Benchmarking Project 
• The Washington Consortium
• Financial Strategies From Group Report (2002)

11
Purchasing Benchmarks
12
Purchases w/ State VendorsState Ave. 41

• Concord College56

• Bluefield State 63

13
Exceeding Expectations

• Current state contract price with Boise Cascade
  was bettered
• Re-bid of copying contract resulted in 21
  savings
• Joint contract to buy natural gas saved 100,000
  (250,000 over the previous five years)
• Use of a WVNET contract resulted in savings of
  28-35
• Use of another institutions contract saved an
  additional 7

14
Examples of Collaboration

• Library Savings This Year 216,550
• Course Sharing Cross Registration
• Ave. No. IT Grant-funded Positions 2.5 CC-BSC
  Ave. No. IT Employees 3 CC-BSC Ave. No. IT
  Positions Other Inst. 6.7

15
Adopting E-Commerce Practices

• Savings are Reported
• New Suppliers are Identified
• Collaboration w/ Suppliers Is Achieved

16
Concord Instructional Expense
17
Dr. Albert Walker,PresidentBluefield State
College
18
Current BSC/Concord Collaborative Activities

• Economic Development/ Environmental Scan
• Library Service
• Job Fair
• Banner Training/Instructional Technology

19
Current BSC/Concord Collaborative Activities

• Multicultural Events
• Tuition Agreement
• Teleconference Facilities
• Textbook/Bookstore

20
Current BSC/Concord Collaborative Activities

• Car Pooling
• Mercer County College Day
• Shared Lectured Series
• Collaboration on pricing/bidding

21
Report Organization

• The final report has evolved into two major
  categories
• ACADEMICS
• ECONOMIES

22
Planned Collaborative Activities - Academics

• Common Academic Calendar
• Common Class Meeting Times
• Sharing Faculty/Faculty Resources
• Shared Student Activities/Events
• Share Engineering Student Expertise

23
Planned Collaborative Activities - Economies

• Technology
• Computer Backups (savings 4,000/yr)
• Computer Training (savings 5,000/yr)
• Share Concord Colleges Multipoint Control Unit
  (savings 5,000/yr)
• Note savings are approximate

24
Planned Collaborative Activities - Economies

• Joint Procurement
• Maintenance Contract (savings 2,000/yr)
• Supplies (savings 1,000/yr)
• P-card control System (savings 4,800/yr)
• Electronic Payroll System (savings 4,900/yr)
• Joint Development of Custom BANNER Financial
  Reports (one-time savings 10,000)
• Note savings are approximate

25
HB 2224 Legislative Mandates

• Submission of Bluefield State College/Concord
  College Collaboration by 9/1/03 (pp. 19-20)
• Creation of New River Community Technical
  College of BSC by 7/1/03 (pp. 28-30)

26
BSC Enrollment Trends Head Count
27
BSC Funding Trends Head Count
28
BSC Enrollment Funding Trends
29
New River Community and Technical College

• Activities for BSC
• Obtain independent accreditation for NRCTC by
  12/2004
• Provide administrative support for four campuses
• Provide approximately 623,930 in additional
  outlays (beyond state allocations)
• Provide approximately 401,042 in grant support

30
Looking Ahead Building a Culture of Collaboration

• Additional Collaborations
• BSC BSN Marshall University Masters Nursing
  Program
• Beckley Regional Higher Education Center
• Bluefield State College, Concord College, West
  Virginia University Institute of Technology,
  Marshall University, Southern West Virginia
  Community College, and New River Community
  Technical College

31
Looking Ahead Building a Culture of Collaboration

• Dialogue Continued Meetings
• Potential Future Activities
• Additional Bachelors Programs
• Collaborative Graduate Degree Programs
• Joint Research Efforts
• Multicultural Lecture Series