THE GOOD CLUB GUIDE EXTRA: FOR A CLUB WORKFORCE COORDINATOR

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THE GOOD CLUB GUIDE EXTRAFOR A CLUB WORKFORCE
COORDINATOR
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GETTING STARTED

• The following section will provide additional
  help and support for a Workforce Coordinator in
  key areas of the role. This resource contains
  additional information to the Good Club Guides,
  and should be read in conjunction with the Good
  Club Guide for a Workforce Coordinator and other
  ASA Good Club Guides. These are available
  through the British Swimming website at
  www.britishswimming.org.

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HOW TO USE THIS RESOURCE

•  
• As a reference to assist you/others in their role
• To assist a club in recruiting volunteers by
  giving information about a role
• To prompt discussions at your club about the
  standards and qualities of volunteers needed
• As part of an induction for a new volunteer at
  the club
• To input into the development / action plan for
  the club

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ACTIVITY 1 HOW DOES THAT FIT WITH YOUR ROLE?

• Using the role description in the ASA Good Club
  Guide for a Workforce Coordinator, consider how
  this relates to you, and the role you are doing /
  could be doing in the future? E.g. are there
  areas, as a Workforce Coordinator, that you may
  need to consider as part of your role having read
  the above information?

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ACTIVITY 2 ASSESSING YOUR CURRENT WORKFORCE

•  
• Before you begin writing a Workforce Development
  Plan you may find it useful to county how many
  members, teachers, coaches and volunteers you
  currently have within your club.
•  
• Try and complete the following tables as
  accurately as possible with the number of
  volunteers and staff you currently have in your
  club

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7

8

9

10

• Once you have completed tables 1 to 4 you should
  review what you have found and think about if
  this is the right number of people for each role.
  Below is an overview of the British Swimming
  UKCC Framework, which may help you to do this.

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ACTIVITY 3 WHAT WOULD AN IDEAL CLUB WORKFORCE
LOOK LIKE?

• In an ideal world, write down the roles that you
  feel your club should have in place? Compare
  this to Activity 1 and make a note of where there
  are differences between what you currently have
  and what you feel you should have.

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ACTIVITY 4 PREPARING TO WRITE YOUR PLAN

•   Refer to Appendix 1 in the template resources
  available on www.britishswimming.org Use the
  club health checklist to tick the things that
  your club has in place, and give your club an
  overall score out of 10 on how well it currently
  looks after its workforce
•  
• The rest of the activities in this resource are
  designed to help you work through the areas of a
  Workforce Development Plan. At the end of the
  resource you should be able to complete your
  plan. A template Plan is available in Appendix
  10

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ACTIVITY 5 WHAT ARE YOUR PRIORITIES?

• In your role as Workforce Coordinator, write
  down what you think are the 3 main priority areas
  for your club in relation to supporting its
  workforce e.g. getting a Workforce Development
  Plan in place, gaining support of the existing
  committee to recognise that the club needs to
  look at volunteering in a different way now.
• You could share this information with your ASA
  County Workforce Coordinator who may be able to
  give further guidance and support.

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ACTIVITY 6CURRENT STATUS

• As a Workforce Coordinator, how have you found,
  or how will you find out why people have
  volunteered at your club?
• Appendix 2 provides a useful template you could
  use and adapt for your club to do this.

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ACTIVITY 7 PLANNING A VOLUNTEER RECRUITMENT
PROGRAMME

• From the examples provided in the ASA Good Club
  Guide for a Workforce Coordinator think about any
  actions you now need to follow up.
• Who do you need to share this with?/ who else
  can help you with this?

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ACTIVITY 8 HOW WILL YOU SUPPORT VOLUNTEERS IN
YOUR CLUB?

• Write down how you do/could support volunteers
  within your club? E.g induction, opportunity to
  try new roles, recognise efforts of volunteers,
  assist with cost, provide social opportunities,
  providing insurance information.
•    
• What do you need to set up in order to be able
  to support volunteers? e.g template/formal
  records, agree a suitable location and time for
  meeting volunteers, explain process and time
  commitment, ask chairman/president to help with
  supporting some volunteers to share the workload
  and ensure volunteers are valued by figure-heads
  in the club.
•        

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•   
• Where will you carry out support meetings?
• e.g on the spectator area at the pool, book a
  meeting room with refreshments to say thank you,
  arrange a lunch?
•      
• How often will you support volunteers? e.g
  monthly, bi-monthly
•        
•       Anything else you need to consider?

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ACTIVITY 9 COMMUNICATION

• What do you currently communicate to volunteers?
  E.g. latest club news, social events etc
•  
• How do you currently communicate with
  volunteers? E.g. face to face, via newsletters

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ACTIVITY 10 HOW WILL YOU COMMUNICATE IN THE
FUTURE?

• From the information in the Good Club Guide,
  write down any actions you now need to follow up
  
• Who do you need to share this with?/ who else
  can help you with this?

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ACTIVITY 11 HOW DO YOU VALUE YOUR VOLUNTEERS?

• What do you currently do to ensure that everyone
  that helps your club feels a valued part of the
  team?
• From the information in the Good Club Guide,
  think about any actions you now need to follow
  up.
•          
• Who do you need to share this with?/ who else
  can help you with this?

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ACTIVITY 12 WRITING YOUR WORKFORCE DEVELOPMENT
PLAN

• By working through the activities 1 to 11 you
  should be able to write a Workforce Development
  Plan.
•  
• Using the template in Appendix 10, and working
  with your Club Committee, try and complete your
  Workforce Development Plan.

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ACTIVITY 13 SELF REFLECTION ACTIVITY

• What could you do to gain further experience in
  being a Workforce Coordinator having now read
  this resource? Eg. Contact neighboring swimming
  club by December to network with the Workforce
  Coordinator
• What information might be useful for you to
  follow up / gain further information on to help
  you during you term of office as a Workforce
  Coordinator?

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• Who are the people who will be important for you
  to speak / communicate with in order to achieve
  the above and why?
• What further help do you need in developing your
  skills as a Workforce Coordinator?  

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•  
• 12 months from today, what is the one thing you
  would like to have achieved in being a Club
  Workforce Officer?
•            
• TIP Set a reminder in your phone / diary /
  calendar that you have committed to doing this,
  and to re-visit this page!

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SUMMARY

• We hope you have found this guide informative in
  guiding you in your role, and providing you with
  information and helpful tips. We wish you a great
  experience in your role and thank you once again
  for all your time and commitment you are giving
  to the sport.

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ACKNOWLEDGEMENTS

•  
• The ASA are grateful for the contributions and
  input from the ASA Volunteer working group in
  ensuring these resources are written and reviewed
  by volunteers, for volunteers. These resources
  also draw upon the work developed by swim21
  clubs, Mike McLaughlin, runningsports and
  Volunteering England. The ASA would like to
  acknowledge and thank these people and
  organisations for their support and permission in
  using the work they have completed.