Safety

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Safety Emergency Management Planning

• Brian Browning
• Office of Senior Associate Vice Chancellor
• Finance Administration
• January 28, 2008

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Objectives

• Learn the foundation of Emergency Management in a
  university environment.
• Discover how the University of Tennessee has
  applied this foundation.
• Identify planning methods that can be applied at
  your institution.

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Introduction

• What does Emergency Management Planning involve
  on a college campus?
• Everything Everyone
• Where should you start?
• Should have full support from administration
• Designate a coordinator

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Safety, Security, Emergency Management

• Is it one in the same?
• There is more to it than crimes against persons
  or man-made incidents.
• Transitioning from proactive to reactive.
• Communicate with the campus including parents!

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NIMS

• National Incident Management System
• Standardized Compliance Structure
• Compliance tied to grant funding
• Five management activities
• Command
• Operations
• Planning
• Logistics
• Finance/Administration

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Emergency Management Components

• Preparedness
• Response
• Recovery
• Mitigation

Most Focus
Least Focus
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The Plan

• Consists of 3 major elements
• Emergency Management Team
• Incident Response Team
• Unit Plans with supporting Response Plans

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EMERGENCY MANAGEMENT TEAM
ORGANIZATIONAL UNITS
General Counsel Peter Foley Alt. Bob Walker Alt.
TBD
Human Resources Alan Chesney Alt. Mike
Herbstritt Alt. TBD
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EMT Emergency Management Team

• The EMT consists of university officials
  appointed by the Chancellor to advise assist in
  making emergency-related policy decisions.
• Analyze conditions across campus
• Allocate direct resources in support of the EMP
• Request assistance from outside resources
• Responsible for final plan policy approval

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INCIDENT RESPONSE TEAM
Research Greg Reed Alt. Bob Cargile
Information Technology Robert Ridenour Alt.
Timothy MacKenzie
Academic Affairs Todd Diacon Alt. Susan Martin
Environmental Health Safety Mark Smith Alt.
Chuck Payne
Student Affairs Maxine Thompson Alt. J.J. Brown
Student Health Jim Boyle Alt. Rick Prenshaw
Finance Administration Jonee Lindstrom Alt. Ray
Hamilton
Athletics Event Management (Vols) Tyler
Johnson (Lady Vols) Donna Thomas
Human Resources Mike Herbstritt Alt. Alan Chesney
Dining Services Tim Vandermeersch Alt. Beth Barth
Housing Ken Stoner Alt. Tim Johnson
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IRT Incident Response Team

• At the direction of the Incident Commander, the
  IRT is responsible for EMP execution during an
  emergency situation.
• The IRT is comprised of management personnel
  representing areas that have critical EMP
  execution responsibilities.

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Unit Plans

• Continuity of Operations Plan (COOP)
• Every college and department required to complete
  a provided template.
• Provides campus administration with valuable
  emergency contact information database.
• Most important Involves departments in the
  emergency planning process.

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Campus Emergency Operations Center (EOC)

• Serves as a centralized management center for
  emergency operations.
• Choose an appropriate and secure location not
  likely to be involved in an incident.
• Select an alternate site.
• Have necessary equipment/supplies in place and on
  a ready if needed basis.

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Our EOC

• We may activate the
• universitys EOC in response
• to a Level 2 or 3 event.
• Level 2 is a major emergency
• which disrupts parts of the
• campus.
• Level 3 is a disaster which seriously
  impairs or halts normal operations campus wide.

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Emergency Notification System

• More than just a text messaging system.
• Campus blue phones
• Mass email broadcast
• Reverse 911
• Media resources
• Continuity of Operations Plan (COOP)

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Emergency Notification System
Replacing approximately 130 emergency phone units
across campus. Some units will be equipped
with... (AED) Defibulator CCTV
Cameras External Speakers Estimated cost
534,000
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Emergency Notification System

• Reverse 911 system allows user to broadcast
• Text messages
• E-mails
• Pre-recorded message to residence hall PA
  systems, campus phones, and external speakers on
  Code Blue phones
• GIS Mapping capability
• Estimated Costs 96,000

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Notification Guidelines

• What type of emergency situations justify the use
  of all or parts of the notification system.
• Challenges
• Need for speed
• Need for appropriate messaging
• Need for coordination

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Use of Notification System

• Implemented for almost 1 year
• No instances requiring its useyet
• Current Enrollment 8,707
• Participation increase if large scale emergency
  occurs

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A Fluid Process

• Your Emergency Management Plan will constantly
  change as your institution evolves.
• The EMP needs to be updated and tested at least
  annually.

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Helicopter Parents
Providing safety emergency information is a
balancing act
Too much
OR
Too little
Which parent would you want to deal with???
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Contact Information

• Brian Browning
• 865-974-3061
• brian-browning_at_utk.edu

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Questions?