Title: Health Resources and Services Administration HIVAIDS Bureau Division of Training and Technical Assis
1Health Resources and Services Administration
HIV/AIDS BureauDivision of Training and
Technical Assistance
- National HIV Training and Technical Assistance
Cooperative Agreements - And
- Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) - Pre-Application Technical Assistance Call
- January 17th, 2008
- 300 -430 PM EST
2Welcome and Introductions
- Steven Young Director of DTTA
- Celia Hayes Chief, Technical Assistance
Branch - Stephannie Young HRSA Grants Management
Specialist - Brian Feit Project Officer
- Helen Rovito Project Officer
3Call Agenda and Objectives
- Background and Framework
- National HIV Training and Technical Assistance
Cooperative Agreements (NTTACA) - Overview and Programmatic Areas
- Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) - Overview and Programmatic Areas
- Application Process
- Division of Grants Management
- Contacts
- Questions Answers
4National HIV Training and Technical Assistance
Cooperative Agreement (NTTACA) HRSA-08-087 Brian
Feit, MPA Public Health Analyst Division of
Training and Technical Assistance HIV/AIDS
Bureau Health Resources and Services
Administration
5National Training and Technical Assistance
Cooperative Agreement (NTTACA)- Overview
- These Cooperative Agreements will provide funding
during Federal fiscal years 2008-2011.
Approximately 2,400,000 is expected to be
available annually to fund at least 6 awards
among the six priority areas with a maximum award
of 400,000 awarded for any single grant. - Funding beyond the first year is dependent on the
availability of appropriated funds for Training
and Technical Assistance Cooperative Agreements
in subsequent fiscal years, grantee satisfactory
performance, and a decision that funding is in
the best interest of the Federal government.
6National Training and Technical Assistance
Cooperative Agreement (NTTACA)- Priority Areas
- Priority Areas
- AIDS Drug Assistance Programs (ADAP)
- Consumer Development to Respond to Unmet Need
- Electronic Data Collection, Storage and Retrieval
- Fiscal Management
- Retention of Clients in Care
- Technical Assistance Resources Guidance,
Education, and Training (TARGET) Center - Each application must address a single area.
Organizations, should they choose, may make
multiple applications, each addressing a
different priority area. - Partnerships, including collaborations and
subcontracts are allowed, and encouraged.
7National Training and Technical Assistance
Cooperative Agreement (NTTACA)- General
Requirements
- Applicants must
- Coordinate with local grantees and HAB program
staff - Use current HAB approved curricula as
appropriate - Use multiple methods to deliver technical
assistance to a larger portion of the Ryan White
HIV/AIDS Program - Include follow up evaluation that shows how the
technical assistance is used by the target
grantee or organization as part of evaluation - Use principles of self efficacy in work with
consumers and - Provide avenues for technical assistance for
persons who learn best via self learning or in
other languages.
8NTTACA Priority Area - ADAP
- The purpose of this technical assistance is to
see that all ADAPs provide the best quality of
care possible by providing technical assistance
to State and Territorial ADAP programs with
regard to - 1) program administration including the
feasibility of using a Pharmacy Benefit manager
or similar entity to achieve greater program
efficiency and effectiveness - 2) development of a clinical quality management
program for ADAP services - 3) the development of systems to provide client
level data for ADAP clients as required by HAB - Target Group Part B Grantees
9NTTACA Priority Area Consumer Involvement to
Respond to Unmet Need
- The purpose of this technical assistance is to
will assist grantees as they work with consumers
currently in care to reach the hardest to reach
subpopulations with unmet need and to help link
them into ongoing care. - Target Group Part A and Part B grantees that
have a robust model of unmet need and eagerness
to work with consumers to fill that need.
10NTTACA Priority Area Client Level Electronic
Data Collection, Storage and Retrieval
- The purpose of this technical assistance is to
help targeted grantee organizations to collect,
store, and retrieve client level data for program
reporting, evaluation, and quality improvement. - Target Group All grantees funded to provide
care under the Act.
11NTTACA Priority Area Fiscal Management
- The purpose of the fiscal management technical
assistance is to assist targeted organizations to
- diversify and improve their income streams and to
- develop and enhance operational fiscal systems.
- Target Group All grantees.
12NTTA CA Priority Area Recruitment and Retention
in Care
- This technical assistance focuses on improving
grantee capacity to recruit and retain three
target groups of persons with HIV disease in
primary medical care. - One group must be multiply diagnosed persons with
HIV - One group must be rural persons with HIV
- One group must be chosen from among racial and
ethnic minorities named in section 2693 of the
Ryan White HIV/AIDS Treatment Modernization Act. - Target Group The target group for this TA is
all grantees under the Ryan White HIV/AIDS
Program.
13NTTACA Priority Area TARGET Center
- This purpose of this cooperative agreement is to
ensure the TARGET Center is responsive, current
and useful to programs funded under the Ryan
White HIV/AIDS Program and to HAB and other
program staff. The successful applicant for this
cooperative agreement should be able to support
the TARGET Center in three key areas the
website, the content, and exposure. - While not excused from all of the general
expectations on page 10, applications in this
focus area are particularly expected to respond
to these expectations - Use multiple and diverse methods to deliver
technical assistance - Provide avenues for technical assistance for
persons who learn best via self learning - Target Group All grantees and HAB staff.
14- Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) - HRSA-08-085
- Helen Rovito, MS
- Public Health Analyst
- Division of Training and Technical Assistance
- HIV/AIDS Bureau
- Health Resources and Services Administration
15Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) Overview
- All of the Cooperative Agreements will focus on
the information and technical assistance needs of
programs addressing the medical care of HIV
infected women, infants, children, youth and
their families. - This program will provide funding during Federal
fiscal years 2008-2010. Approximately 1,000,000
is expected to be available annually, for each of
three years, to fund up to three grantees. - The 1,000,000 will be divided among the three
focus areas outlined in the previous section,
with a maximum award of up to 500,000 awarded to
any focus area. One Cooperative Agreement will be
funded for each focus area. - Funding beyond the first year is dependent on the
availability of appropriated funds for subsequent
fiscal years, grantee satisfactory performance,
and a decision that funding is in the best
interest of the Federal government.
16Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) Priority
Areas
- Priority Areas
- Consumer Development and Training
- Data Assessment for Part D Providers
- Clinical/Program Focus
17CATPD Priority Area Consumer Development and
Training
- Purpose to provide training and other capacity
building activities to consumers on a range of
topics that are pertinent to Part D target
populations. - Examples of these topics could include, but are
not limited to consumer leadership, consumers as
resources in addressing unmet need, building the
capacity of consumer advisory boards, and
utilizing consumers as peers in accessing care
services and/or clinical research. - Applicants will use current HAB approved
curricula/materials as appropriate.
18CATPD Priority Area Data Assessment for Part D
Providers
- Purpose to provide intensive, individualized,
and if needed, on-site data assessment to Part D
grantees and sub-grantees in order to
successfully collect, report and analyze client
level socio-demographic and service utilization
data, and to apply this data to program planning
and evaluation efforts, and to quality
improvement programs. - Applicant must
- demonstrate experience and expertise in data
collection/analysis and training competencies - have the capacity to provide the scope of work
using agency staff, and not serve as a brokering
agent.
19CATPD Priority Area Clinical/Program Focus
- The focus of this priority area is to provide
training and/or technical assistance to Part D
clinical providers in the form of the following - Facilitation of the development of detailed
guidelines for the use of appropriate medications
in the treatment of women, infants, chrilden and
youth who are infected with HIV/AIDS, in the form
of perinatal and pediatric guideline working
groups. - Determination of best practices as it relates to
pertinent Part D topics.
20Type of Award Cooperative Agreements
- Cooperative Agreements are a type of grant where
the level of government involvement is high.
Under the cooperative agreement, HABs primary
role will include, but is not limited to - Participating in the design, direction and
evaluation of activities - Participating in the selection and review of
evaluation mechanisms - Reviewing, editing and approving written
documents, including training curriculum,
publications, and other resources - Providing assistance in the management and
technical performance of activities and - Ensuring integration into HAB programmatic and
data reporting efforts.
21Eligibility Who can apply?
- National, regional, and local public and private
non-profit organizations involved in addressing
HIV/AIDS related issues on a national scope are
eligible to apply. Community-based and
faith-based organizations are eligible to apply
for these Cooperative Agreement awards. - Applicants must have a minimum three year history
of developing and disseminating informational
materials, providing training or technical
assistance to HIV/AIDS related organizations and
constituencies on a national level. The scope of
work for this Cooperative Agreement must also be
proposed for a national level. - Linkages, collaborations and partners are
encouraged among TA provider organizations as
long as there is a clearly identified lead
22Application Format(Section IV/Guidance)
Your application should include the following
parts
- SF424 Face Page
- Table of Contents
- Checklist
- SF424A Federal Budget Form
- Line Item Budget
- Budget Justification
- Staffing Plan and Personnel Requirements
- Assurances
- Certifications
- Project Abstract
- Program Narrative
- Work Plans
23Budget
- Your budget has three parts
- SF 424A Form the 5161
- Line-item budget (spreadsheet)
- Narrative Budget Justification
24SF 424A - SAMPLE
25Standard HRSA Budget Categories
- Personnel
- Include all staff to be paid for by this grant.
- Fringe Benefits
- Travel
- Equipment
- Supplies
- Subcontracts
- Other
- Indirect
26- Funds cannot be used for
- Subscription or membership dues
- General staff development or training
- International travel expenses
- Construction
27General Budget Advice
- Read the Guidance carefully.
- Use a table, if possible, to present your line-
item budget. - Provide a mathematical calculation for all items.
- Provide detailed information on consultants.
- Make sure that all costs listed in the line-item
budget exactly match budget justification and
SF424. - Keep names, titles, and time allocations on
line-item budget consistent with justification
28Staffing Plan
- Biographical Sketches
- Includes all key staff for this project
- Key personnel are defined as the Program Director
and other individuals who contribute to the
development or execution of a project in a
substantive, measurable way, whether or not they
receive salaries or compensation under the grant - Position Name
- Education Experience/Qualifications
- Rationale for time being requested
- Attachment 1 Position Descriptions
- DO NOT INCLUDE RESUMES!
29Project AbstractThe project abstract must be
single-spaced and limited to one page in length.
- Include description of
- Proposed grant project
- Needs to be addressed
- Proposed services
- Targeted Population
- Place the following at the top of the abstract
- Project Title
- Applicant Name
- Address
- Contact Phone Numbers (Voice, Fax)
- E-Mail Address
- Web Site Address, if applicable
-
30Program Narrative
- It is not necessary to complete a program
narrative for the Application Form 5161-1. - Six Parts
- Justification of Need
- Response Methodology and Work Plan
- Evaluative Measures Outcome Evaluation
- Impact Project Value
- Resources/Capabilities Organizational Capacity,
Expertise and Experience - Support Requested Project Budget and
Justification
31Program Narrative
- Work plan
- Goal(s)
- Objectives
- Key Action Steps
- Person Responsible
- Time line
- Completion Date
- Measurable Outcomes
- Recommend you present in table format
- Review sample provided in the Guidance
-
32Project NarrativeSAMPLEWork Plan Table
33Tips
- Your Work Plan should include objectives and key
action steps that are - SPECIFIC
- MEASURABLE
- ACHIEVABLE
- REALISTIC
-
- TIME FRAMED!
34Program Narrative
- Organizational Information/ Resources and
Capabilities - History and Mission
- Organizational skills or capabilities, two year
history - Past performance managing Federal funds at
national level - Current performance to manage Federal funds
- Expertise of staff
- Collaborative efforts with AETC and pertinent
organizations - Agency budget and percentage of agency funding
- Attachment 3 Organizational Chart
35Attachments
- Attachments are counted toward the 80 page limit.
See pp. 17-18 of the Guidance. - Attachment 1 Staffing Plan, Position
Descriptions, Curriculum Vitas (required) - Attachment 2 Developed Evaluation Tools
(optional) -
- Attachment 3 Organizational Chart (required)
- Attachment 4 Project Work Plan (required) other
materials (optional) -
36Review and Selection Process
- The Division of Independent Review (DIR) is
responsible for managing objective reviews within
HRSA. - Applications competing for federal funds receive
an objective and independent review performed by
a committee of experts (ORC) qualified by
training and experience in particular fields or
disciplines related to the program being
reviewed. - Applications that pass the initial HRSA
eligibility screening will be reviewed and rated
by a panel based on the program elements and
review criteria - That the competitive objective review process
will be based solely on the merits of the
application. It is critical that the applicant
paint a clear picture of the approach and the
specific work plan proposed and the capabilities
that the applicant brings to the work.
37Steps to Begin SubmissionApplication Submission
Requirements
- Obtain a DUNS number.
- Visit www.Grants.gov/GetStarted and select
Request a DUNS Number - Register with the Central Contractor Registry
(CCR) at www.ccr.gov - Register online at www.Grants.gov
- Register your agency
- Register yourself or designee as Authorized
Organization Representative - Get authorized by your agency to submit grants
Get Information on how to register at
http//www.grants.gov/GetStarted - Registration can take at least one month
- Start Now!
38 Application Submission Instructions
- www.Grants.gov
- Download PureEdge Viewer
- Download Application Package
- Complete it off line
- Upload and submit via Grants.gov
39Application Submission Requirements
- Sections submitted separately narrative, budget,
and budget justification - Pay close attention to the size of all scanned
documents - You MUST have your authorizing official print
and sign the face page (SF424), write in the
tracking number you receive from grants.gov, and
mail it to the HRSA Grants Application Center as
described in the user guide
40Application Format Requirements
- The total size of all uploaded files may not
exceed the equivalent of 80 pages when printed by
HRSA, approximately 10 MB. - This 80-page limit includes the abstract, project
and budget narratives, attachments, appendices
and letters of commitment and support. Standard
forms are NOT included in the page limit. - Applications that exceed the specified limits
(approximately 10 MB, or that exceed 80 pages
when printed by HRSA) will be deemed
non-compliant.
41Application Due Date
- AND, most of all, Be On Time!
- Electronic applications must be received by
- 8 PM, EST, on February 29, 2008 (CATPD)
- And March 3, 2008 (NTTACA).
-
42Contacting Us
- Program Questions
- Brian Feit (NTTACA)
- 301-443-3478
- Bfeit_at_hrsa.gov
- Helen Rovito (CATPD)
- 301-443-3286
- Hrovito_at_hrsa.gov