Run for the Hills How to successfully create an Evacuation Tool for all Jurisdictions By Shad Burcha

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Run for the Hills!How to successfully
create an Evacuation Tool for all
JurisdictionsBy Shad Burcham and Jim Gregory
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Evacuation Template Project History and Lessons
learnedSeptember 16, 2009

• King County OEM
• URS Corporation

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Contacts

• Shad Burcham, KC OEM 206-205-4072
  Shad.Burcham_at_kingcounty.gov
• Jim Gregory, URS 206-438-2133 James_Gregory_at_ursco
  rp.com
• Jordan Karp, URS 857-383-3835
• Jordan_Karp_at_urscorp.com
• URS Evacuation Planning Website
  http//www.urscorpseattle.com/forum1/

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Evacuation

• Organized, phased and supervised withdrawal of
  civilians from dangerous areas, and their
  reception and care in safe areas.

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Genesis of Evacuation Project

• Failures of Support to Impacted Areas of
  Hurricane Katrina - 2005
• Federal Plans Review Team - April, 2006
• Jurisdictions need to plan for Katrina-like
  Event
• Pacific Northwest Common Sense
• Scalable Template first before plans

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Overview

• UASI 2006 allocated 175,000 to hire consultant
  to develop evacuation template (Workbook).
• King County OEM developed RFP, and using
  Evacuation Planning Committee, hired URS
  Corporation as consultant.
• Evacuation Planning Committee will support
  consultant with the development of the template

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UASI Evacuation Planning Group

• Representatives from
• Emergency Management - Pierce, King, Snohomish,
  Seattle, Bellevue, State, Burien
• Transportation King, Seattle, State, and Pierce
• LE King, WSP. Fire Pierce, Seattle
• NGOs King, Pierce ARCs
• PW King, Pierce, and Snohomish

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Evacuation Concepts

• Large scale mass evacuation not a high
  probability event
• Always multiple jurisdictional
• Movement is from area of no service to area of
  service

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Planning Assumptions

• Evacuation is a multiple jurisdiction activity
• ICS will be used to manage evacuation
  activities/phases at all levels
• Disasters or emergencies occur with little or no
  warning
• Evacuees may be only temporarily displaced unless
  the event causes destruction or contamination of
  homes, businesses

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Planning Assumptions Cont.

• Evacuations are likely to be spontaneous without
  government control
• With rare exception the State has no authority to
  mandate evacuations and enforce them
• Some citizens will not evacuate regardless of the
  hazard(s)
• Planning must include special needs, pets,
  livestock

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Six Evacuation Phases

• Incident Analysis and Decision to Evacuate by
  local ICS.
• Warning
• Preparation to Move
• Movement En-Route Support
• Reception Support
• Return

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Incident Analysis Phase

• Local ICS initiates the evacuation process
• Any time a local ICS plans an evacuation outside
  of its jurisdiction, it is multi-jurisdictional
• What form of ICS do we use?
• Unified Command
• Area Command
• Use of Incident Management Team (IMT)?

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Incident Analysis Phase Cont.

• State EOC as Area Command?
• IMT Overhead Team to manage evacuation for local
  ICS?
• Governor Appoints IMT and provides Delegation of
  Authority?

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Proposed Scalable Evacuation Incident Management
Team (IMT) Table
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Impacts on Local Infrastructure

• Road systems
• Water and Sewer systems
• Food service distribution
• Fire, LE, EMS resources
• Power
• Local Human Service organizations
• Schools, facilities used as shelters, media

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WARNING PHASE

• To provide timely and accurate information and
  instructions to citizens at risk from natural
  and/or technological emergencies and disasters.

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WARNING PHASE CONT.

• Types Pre-Event and Post-Event
• Priority Move people out of harms way
• Warning Systems in UASI and Washington State
• NAWAS (National Warning System).
• CEMNET
• NOAA
• MyState USA, Code Red

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WARNING PHASE CONT.

• 800 MHz Radio
• Lahar Warning System (Mt. Rainier)
• Amateur Radio
• NWWARN
• Satellite Phones
• Maximize Use of Media through JICs, PIOs, RPIN
• Teaching Point Effective Warning PIO Media
  Standardized Messaging

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Preparation To Move Phase

• In most evacuations, the local ICS will need to
  change to Unified ICS in order to successfully
  coordinate multiple jurisdictions
• Local ICS determines the need for evacuation,
  changes to unified command and notifies
  applicable organizations to begin preparation
• Use of Assembly Areas, or Rally Points

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Preparation To Move Phase Cont.

• ICS (or dedicated IMT) coordinates safe area,
  route from danger area to safe area, access to
  route, support services along route and at
  reception area
• Is the use of an Incident Management Team (IMT)
  feasible?
• Proclamations of Disasters from local
  jurisdictions to State
• Coordination ID of safe area predicated on
  population to be moved

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Preparation to Move Phase Cont.

• Public Information requirements as big as Warning
  Phase (multi-media, constant repetition, multiple
  sources, standardized messages)
• Clearly defined route(s), all public officials
  sending same message
• Huge Business Community Role
• Evacuees will need to pack critical meds, food
  for pets, disaster supplies, etc.

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MOVEMENT EN-ROUTE SUPPORT PHASE

• Operational activities that move population from
  danger area to safe area
• En-Route support includes, fuel, rest stops, food
  service, maintenance, ATM services, phone
  services, information signage, EMS, LE, Fire
  service, DOT, JIC activities
• Pre-designated, Prioritized Routes?

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RECEPTION SUPPORT PHASE

• Largest body of work
• Reception Area receives evacuees at reception
  point, performs triage for general and special
  needs population, provides support services
  (short term shelter, sanitation, security, food
  service, public information education,
  translation services, medical services, shelter
  for pets, service animals, livestock).

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Reception Support Cont.

• Special Needs Shelters
• Schools, Prisons, Medically Fragile Population
  (example kidney dialysis patients, etc.)
• Frail Elderly Alzheimer patients
• Language Translation Services
• Medical Staff Support from Nursing/Assisted
  Living Facilities
• Prescription Drug Services Requirements
• Current logistics is from ARC, jurisdictions for
  general population shelters.

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Reception Support Cont.

• Emergency Managers think Groups
• Must combine emergency services with
  Comprehensive Individual Client Services by
  Social Service Agencies.
• Logistics, Logistics, Logistics!
• Teaching Point Cost capturing will be critical
  for the Return Phase!

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RETURN PHASE

• Planning and Security are Critical
• Unified Planning Approach
• Safety Considerations Paramount
• Reverse Process

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Workbook Vision

• Enable jurisdiction to prepare its own evacuation
  plan
• Create a planning tool
• Provide education and guidance
• Promote degree of consistency among plans in UASI
  region

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Elements of Workbook

• Educational Text
• Planning Checklists
• Plan Template

Template
Text
Checklists
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Workbook Content

• How to Use
• Purpose
• Evacuation Types
• Evacuation Phases
• Jurisdiction Roles
• Plan Scope
• Critical Assumptions
• Concept of Operations
• Command and Control
• Situational Awareness
• Communications

• Traffic Management Tactics
• Destinations
• Re-Entry
• Administration
• Plan Review and Maintenance
• Exercises
• Authorities
• Planning Checklists
• Plan Template
• Additional Resources

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Template Content

• Introduction
• Authorities
• Critical Assumptions
• Hazards
• Concept of Operations
• Evacuation Operations
• Administration and Logistics
• Plan Review and Maintenance
• Training and Exercises
• Appendices

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Planning Checklists

• Steps necessary to prepare plan
• Items to prepare / data to collect
• Matched to Template sections
• Cross-referenced to Workbook text sections

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Planning Checklist Sample
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Planning Challenges

• Most events will be multi-jurisdictional
• Need for interagency coordination
• Communications - interoperability
• Extensive resource management/logistics

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Lessons Learned

• Decide whether Evacuation Plan will be
  stand-alone document or annex to other plan
  (CEMP)
• Bring all relevant departments to planning
  process early
• Leverage previous planning efforts (e.g.,
  communications processes, common organization
  data etc)
• Much of necessary data is likely already
  available Planning Dept., Traffic Dept.

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Lessons Learned Continued

• Be Flexible! Each jurisdiction has different
  priorities.
• Take advantage of learning opportunities
  example San Diego County Fires
• Critical to have one organization for corporate
  memory example URS

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Epilogue
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Be Careful What You Ask For!

• Final Evacuation Template distributed Q2 2008
• Phase II Develop TTXs in each UASI county to
  test evacuation plans developed by individual
  jurisdiction using the Template
• January, 2009 Corps of Engineers Seattle
  District announces Howard Hanson Dam is leaking
• Green River 60 miles long headwaters in east
  KC, flows east to west goes north through cities
  of Auburn, Kent, Renton, Tukwila, Seattle to
  Puget Sound.

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Leaking Dam Situation Cont.

• Economic Engine for Washington State is King,
  Pierce, and Snohomish Counties
• Economic value of Lower Green River Valley 12
  Billion Dollars
• Boeing, NW Harvest, multiple food production
  facilities, chemical plants, fuel natural gas
  pipelines, water, sewer, power, rail
  infrastructure.

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Green River Evacuation Planning

• 26,000 residents to move out of flood area
• 4,000 planning figure for Reception Support
• Coordination and synchronization of warning
  messages, evacuation information, PIO/Media
  messages is critical.

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Green River Evacuation Planning Cont.

• Mega-Shelters for General Population
• Livestock Shelter
• Pet Shelters
• Feeding Shelter

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Recovery Planning

• Transitional Housing
• Long Term Housing
• Decontamination of facilities
• PA for Jurisdictions
• IA for Individuals and Business

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QUESTIONS ??
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QUESTIONS ?