Overview of Academic Personnel

1
Overview of Academic Personnel
2
Covered in this course

• Describe academic personnel responsibilities of
  staff in the Academic Personnel process
• Provide new vocabulary
• Discern importance of differences in academic
  titles
• Identify campus resources, when and how to use
  them to assist with resolving academic personnel
  issues.

3
What is an Academic employee?

• A person whose responsibilities include one or
  more of the following types of activities
• Teaching, Research and Public Service,
• AND
• whose duties are closely related to the
  Universitys instructional and research
  functions.

4
Who are the Faculty

• Faculty are those academic employees with
  independent responsibility for conducting
  approved regular University courses for campus
  credit. Faculty include employees in the
  following title categories at Davis
•  
• Note Student academic appointees are not
  considered faculty.

5
Faculty Titles

• Professorial titles
• Regular Professor series
• Professor in Residence
• Professor of Clinical X
• Clinical Professor
• Adjunct Professor
• Visiting Professor
• Lecturer/Senior Lecturer with Security of
  Employment
• Unit 18 Lecturers and Senior Lecturers
• Supervisor of Physical Education
• Supervisor of Teacher Education

6
Research Titles

• Agronomist (____in the Agricultural Experiment
  Station)
• http//www.ucop.edu/acadadv/acadpers/apm/apm-320.p
  df
• Professional Researcher
• http//www.ucop.edu/acadadv/acadpers/apm/apm-310.p
  df
• Project Scientist
• http//www.ucop.edu/acadadv/acadpers/apm/apm-311.p
  df
• Specialist
• http//www.ucop.edu/acadadv/acadpers/apm/apm-330.p
  df

7
Other Titles

• Extended Learning
• Specialist in Cooperative Extension
• http//www.ucop.edu/acadadv/acadpers/apm/apm-334.p
  df
• Continuing Educator
• http//www.ucop.edu/acadadv/acadpers/apm/apm-340.p
  df

• Administrative
• Academic Administrator
• http//www.ucop.edu/acadadv/acadpers/apm/apm-370.p
  df
• Academic Coordinator
• http//www.ucop.edu/acadadv/acadpers/apm/apm-375.p
  df

8
Covered by Union Contracthttp//www.hr.ucdavis.ed
u/Elr/Contracts

• Unit 18
• Lecturer/Senior Lecturer
• Supervisor of Teacher Education
• Child Development Demonstration Lecturer
• Unit 19
• Librarian

9
Student Academic Titles Administered by Graduate
Studies

• Associate In
• Teaching Assistant
• Tutor
• Graduate Student Researcher
• Postdoctoral Scholars

10
What is Academic Personnel About?

• Just like staff personnel, academic personnel
  program employees have many policies and
  procedures that guide their employment.

11
Review Process Policieshttp//academicpersonnel
.ucdavis.edu/ppt/default.cfm

• Recruitments
• Appointments
• Merits, appraisals and promotions (including
  five-year reviews and deferrals)
• Career equity reviews

12
Leaves http//academicpersonnel.ucdavis.edu/ppt/d
efault.cfm

• Vacation and Sick Leave eligibility
• Professional leaves
• Sabbatical leaves
• Medical leaves
• Childbearing leaves and Parental Leaves
• Military leaves

13
Compensation Policies http//academicpersonnel.uc
davis.edu/ppt/default.cfm

• Salaries scales
• Off-scale and Above-scale Salaries
• Additional compensation
• Range adjustment
• Stipends
• Fund Sources
• Honoraria

14
Policies that Address Behavior

• Faculty Code of Conduct
• Discipline and Dismissal
• Incompetence
• Grievance

15
Collective Bargaining Agreementshttp//www.hr.ucd
avis.edu/Elr/Contracts

• Unit 18 Non-Senate Instructional Unit
• Unit 19 - Librarians

16
Academic Programs and Developmenthttp//academic
personnel.ucdavis.edu/

• Partner Opportunities Program
• Work-Life Balance Program
• Training for faculty
• New Chairs workshops/brown bag series
• New faculty workshops

17
Academic Groups and Policy Administration
18
The Academic Senate

• Certain academic titles defined by The Regents
  major role in the shared governance of the
  institution. Titles include
• Professors (including those in the Professor In
  Residence and Professor of Clinical ___ series,
  Acting Associate Professor and Acting Professor)
• Lecturers with Security of Employment and Senior
  Lecturers with Security of Employment
• Also.

19
ACADEMIC SENATE cont.

• Other roles
• Voice in determining academic policy
• Determines admission and granting of degree
  requirements
• Authorizes and supervises courses and curricula
• Advises the administration on faculty
  appointments and advancements
• Advises the administration on academic planning
• Participates in grievance resolution and
  oversight of faculty code of conduct

20
The Academic Federationhttp//academicfederation.
ucdavis.edu

• Other academic employees in the following title
  series
• Agronomist in the Agricultural Experiment
  Station
• Professional Research
• Project Scientist
• Specialist
• Specialist in Cooperative Extension
• Academic Coordinator
• Academic Administrator
• Unit 18 members (Lecturer, Supervisor of
  Teacher Education, Child Development
  Demonstration Lecturer)
• Librarian
• Continuing Education Specialist
• Adjunct Professor, Clinical Professor
• In addition..

21
Academic Federation, cont.

• Exists only on the Davis campus
• Participates in shared governance at Davis
• Advises the administration on academic Federation
  advancements

22
The Roles of Academic Administrators

• Chancellor holds ultimate responsibility for
  all functions and decisions for the campus
  community.
• Provost and Executive Vice Chancellor-
  responsible for coordination of all operational
  programs of the campus and as chief academic
  officer for the campus acts for the Chancellor
  in all matters in his/her absence.
• Vice Chancellor responsible for campus-wide
  administrative functions in specific unit (for
  example, Research, Administration, Resource
  Planning and Management), and has coordinating
  responsibility for cross-functional groups.

23

• Vice Provost responsible for carrying out
  specific academic administrative responsibilities
  (for example, Academic Personnel, Undergraduate
  Studies)
• Dean - academic and administrative
  responsibilities within a college or school or,
  in the case of Graduate Studies , coordinates and
  administers inter-college/school units
• Department Chair leader and manager of the
  department.

24
Roles and Responsibilities Staff in Academic
Departments

• Be familiar with UC and college/school/division
  policies and procedures
• Ensure compliance with policy
• Apply knowledge of past and present practices
• Advise unit administrators and staff
• Consult with colleagues/resources in other
  administrative units to seek resolution on
  difficult issues requiring non-traditional policy
  interpretations
• Identify consistency and compliance problem
  areas provide training and guidance to resolve
  these issues

25
POLICY RESOURCES Finding your way in the
academic personnel world

• UCD Website
• http//www.ucdavis.edu/index.html
• Academic Personnel Manuals http//manuals.ucdavis.
  edu/apm/apm-toc.htm
• Delegations of Authority http//academicpersonnel.
  ucdavis.edu/delegations.cfm
• Directives and Instructions
• http//directives.ucdavis.edu
• MOU for Unit 18 http//atyourservice.ucop.edu/empl
  oyees/policies/labor_relations/bargaining_updates/
  nsi/agreement.html

26
The Construct of the Academic Personnel Manuals
(Systemwide and UCD)

• Five subject-matter sections in both manuals
• http//manuals.ucdavis.edu/apm/apm-toc.htm

27

• Section I General University Policy Regarding
  Academic Personnel
• Section II Appointment and Promotion of Titles
• Section III Recruitment
• Section IV Salary Administration
• Section V Benefits and Privileges

28
DELEGATIONS OF AUTHORITY(http//academicpersonnel
.ucdavis.edu/delegations.cfm)

• What is the process for the action?
• When is there an ad hoc committee assigned?
• Which committee makes a recommendation?
• Who makes the approval?

29
Recommended Steps for Solutions to Problems How
to find the answer

• 1. Understand and define the problem in complete
  terms.
• 2. What is the goal?
• 3. Consult policy resources to determine
  parameters of issue.
• 4. With a thorough understanding of existing
  policies and practices, propose action to attain
  the goal that is not in conflict with those
  policies and procedures.

30
Congratulations!We hope that you have gained
valuable information pertaining to academic
personnel.

• You have now completed
• The Payroll/Personnel System academic policy
  training requirement
• The initial prerequisite for the Academic
  Personnel Certificate Series