presented to ISM Workshop, Aurora, Colorado

1
Preparation and Executionfor a Chief of Defense
Nuclear Safety(CDNS) Review

• presented toISM Workshop, Aurora, Colorado
• September 12, 2006
• Bob Brandhuber
• Senior Manager, ESH

Sandia is a multiprogram laboratory operated by
Sandia Corporation, a Lockheed Martin
Company,for the United States Department of
Energys National Nuclear Security
Administration under contract DE-AC04-94AL85000.
2
Keys to Success

• Early review of CDNS instructions and other site
  reports
• Team
• Site Office and Contractor
• Maintained separation of responsibilities and
  authority
• Clearly identified responsible individuals
• Accountability and empowerment
• SSO Site Manager appointed a project leader
• SNL President appointed a project leader

3
Keys to Success (continued)

• Technical expertise
• Team of functional area experts analyzed CDNS
  Criteria Review and Approach Documents (CRADS)
  and led self-assessments
• 50 SSO, SNL corporate, and SNL line staff
• 50 functional area experts tapped
• Organization
• Project planner
• Focus
• Meetings
• Verify flowdown of requirements
• Code of Federal Regulations, DOE Orders,
  corporate practices to Members of the Work Force
  (MOW)

4
Eight Months of Preparation

• Weekly SSO and SNL meetings
• Held teams accountable
• Tracked action items
• Maintained momentum
• Exchanged ideas
• 33 self-assessments identified deficiencies
  before review began
• Corrected some
• Corrective action plans in place for remaining
  deficiencies

5
Preparation Key to Success

• Self-assessment reports
• Stoplight charts
• Binders
• Complete
• Tailored
• 1 GB thumb drives with information
• Dedicated and thoroughly equipped conference room
• Preparation team available and involved in review
  

6
Self-Assessment Reports

• Measured SSO and SNL compliance with requirements
• Documented deficiencies and disposition
• Provided to CDNS review team before arrival
• SSO received credit for self-identified issues
• Self-assessments were critical to success!

7
Stoplight Charts
Risk Evaluation
CRAD Element Status
red
green
yellow
8
Binders

• Agenda
• SSO oversight responsibilities, SNL nuclear
  operation description, safety briefing
  information
• Organization charts, Sandia maps, local eateries
• Functional area/CRAD points of contact matrix
  (handout)

• Relevant audits and self-assessment findings and
  corrective action plans
• 25, four-inch binders
• Planning and resources

9
Thumb Drives

• Held review documents, e.g., SSO and SNL
  documentation, ESH manual excerpts, radiological
  protection procedures manual, etc.,
• Facilitated updating information

• Eliminated reams of paper
• Required special handling because UCNI and OUO
  were included
• 25, 1 GB drives were provided, tracked, and
  returned

10
Review Team Conference Room

• Outfitted with tables, chairs, computers,
  printers, phones, copier, shredder, microphone,
  projector, electronic white board, office
  supplies
• Staffed with SSO and SNL personnel to answer
  questions, provide information, resolve problems,
  address issues, etc.
• Working area for review team
• Location of daily debriefs

11
SSO and SNL Responsibilities

• SSO
• Interfaced with CDNS and SNL counterparts
• Gathered information requested by CDNS team
• Scheduled interviews requested by CDNS team
• Participated in daily outbriefs
• SNL
• Interfaced with SSO counterparts
• Gathered information requested by SSO
• Scheduled interviews requested by SSO
• Attended daily outbriefs
• As a team, SSO and SNL
• Assessed performance against each CRAD
• Identified areas for improvement
• Took appropriate actions during inspection
• Team!

12
Results

• 3 areas received Noteworthy Practices
• 13 areas received Meets Expectations
• 5 areas received Needs Improvement
• Comments attributed to CDNS review team members
• Sandia had thorough self-assessments
• Stoplight charts provided a good overview
• Sandia was the most prepared site setting a new
  standard
• Logistics were commendable
• Transparency and assistance were much appreciated
• Letter of appreciation from Patty Wagner, SSO
  Manager to Tom Hunter, SNL President, listing
  over 50 SNL personnel who contributed to the
  effort

13
Lessons Learned Recommendations

• Start early!
• Encourage and maintain communication between Site
  Officeand Contractor
• Identify points of contact for each functional
  area
• Continue and standardize functional areas
  self-assessments
• Commit resources for adequate logistics it is
  worth the investment
• Demonstrate effective flowdown of contract
  requirements
• Develop and implement methodology to correct
  findings, weaknesses, deficiencies,
  observations, and opportunities for improvement

14
Measures of Success

• The leader of the 19 member CDNS Review team told
  us during pre-visit out-briefing that Sandia Site
  Office was the most prepared of all the sites
  they have visited to date setting a new standard.
• Patty Wagner
• SSO Site Manager
• May 1, 2006
• This review included 18 functional areas for
  nuclear facilities across the SNL/NM complex.
  Thirteen of the areas were rated as Meets
  Expectations . . .
• Patty Wagner
• SSO Site Manager
• July 10, 2006

15
Questions
16
Points of Contact

• SSO Project Leader Kim Davis
• [phone]
• kadavis_at_doeal.gov
• SSO Project Planner Jeff Petraglia
• [phone]
• jpetraglia_at_doeal.gov
• SNL Project Leader Bob Brandhuber
• [phone]
• rbrandh_at_sandia.gov
• SNL Project Planner Glenn Buchfeller
• [phone]
• gwbuchf_at_sandia.gov