OHS INDUCTION for POSTGRADUATES

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OHS INDUCTION for POSTGRADUATES

• Faculty of Medicine
• 13th March 2007
• Presented by
• Richard Szczepanski

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Todays Topics

• Why should we be concerned about Occupational
  Health Safety (OHS)?
• What is the OHS Workers Compensation Unit?
• A systematic way of managing OHS UNSWs OHSMS
• What are our OHS Legislative Requirements
  Responsibilities?
• What are UNSWs OHS Goals and Culture?
• Why and How to Report Incidents and Hazards
• Basics of Risk Management Risk Assessment
  Control
• Hazards we all face identifying them
• Where to get OHS information help
  consultation and training
• Useful tools if you do research or work in a
  laboratory
• The Least You Should Know
• Workshop Exercise When Things Go Wrong

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Raison dêtre OHS

• Everyone expects to leave their workplace in the
  same condition as when they arrived
• Illness injury will prevent achievement of your
  goals and UNSWs goals
• UNSW self-insurer requirements for workers
  compensation
• Legislative compliance - self regulation doesnt
  work

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Introduction to theOHSWC Unit
OHSWC
http//www.riskman.unsw.edu.au/insurance/insurance
.shtml
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UNSW OHS MANAGEMENT SYSTEM (OHSMS)
http//www.hr.unsw.edu.au/ohswc/ohs/ohsms.html
COMMITMENT AND POLICY
REVIEW AND CONTINUOUS IMPROVEMENT
PLANNING
MEASUREMENT AND EVALUATION
CONSULTATION
IMPLEMENTATION
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UNSW OHS MANAGEMENT SYSTEM (OHSMS)http//www.hr.u
nsw.edu.au/ohswc/ohs/ohsms.html
COMMITMENT AND POLICY
REVIEW CONTINUOUS IMPROVEMENT
PLANNING
MEASUREMENT AND EVALUATION
CONSULTATION
IMPLEMENTATION
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OHS Management System
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COMMITTMENT
PLANNING
CONSULTATION
IMPLEMENTATION
MEASUREMENT
REVIEW
1.1
2.1
3.1
4.1
5.1
6.1
2.2
3.2
4.2
6.2
1.2
5.2
1.3
2.3
4.3
5.3
2.4
4.4
2.5
4.5
2.6
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The OHSMS follows a simple WHY, WHAT, HOW format
WHY - Why are we required to do this?
WHAT - What has the University put in place to
meet this requirement?

• HOW - How do you implement this requirement?

• Procedures
• Tools
• Checklists
• Forms

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UNSWs OHSMS Meets

• WorkCover Self Insurer Requirements
• 13 Elements include
• Management Responsibility
• OHS Risk Management
• OHS Corrective Action
• OHS Training
• Legislative Obligations
• UNSWs OHS Goals

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OHS Legislation
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Primary Legislative Obligations NSW OHS Act 2000

• UNSW as an employer is required to ensure (i.e.
  guarantee) the health and safety of both
• Staff (Section 81) and
• Non-employees (i.e. students, visitors,
  contractors ) (s8 2)
• Whilst at a UNSW place of work.
• Reference Section 81 and 8 2 NSW OHS Act 2000

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UNSW Meets These Obligations as an Employer and
Controller of Premises by

• providing safe and healthy premises.
• providing plant and substances which are safe and
  without risk to health when properly used.
• ensuring safe work systems and environment.
• providing information necessary to ensure
  employees health and safety at work.
• providing adequate facilities for welfare.
• Reference Section 81 and 10 of NSW OHS Act 2000

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WorkCover Enforcement Options

• Improvement and Prohibition Notices
• On the spot fines
• Prosecutions with fines of up to
• 550,000 for corporation for 1st offence where it
  did not cause death (repeat offenders 825,000)
• 55,000 individual manager for 1st offence where
  it did not cause death (repeat offenders 82,500
  and/or 2 years goal)
• 3,300 for an employee for 1st offence.
• Workplace Fatalities Bill (effective 15.6.05) for
  OHS offences that cause death. If convicted
  individuals can face imprisonment even for a
  first offence.

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Your OHS Responsibilities

• Avoid or Eliminate Hazards Minimize Risks
• Responsibility Towards Others
• Being Informed
• Proper Use of Safety Devices
• Emergency Preparedness
• Following All UNSW OHS Policies, Procedures
  Instructions

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UNSWs OHS Goals

• 1. Demonstrate strong leadership in setting and
  achieving OHS goals
• 2. Integrate OHS risk management principles into
  all operations
• 3. Consult with staff and students on decisions
  that may impact their health and safety
• 4. Encourage a culture of cooperation, initiative
  and responsibility across the University
  community to maintain a safe and healthy
  workplace
• 5. Identify and control all health and safety
  hazards and associated risks
• 6. Continue to review and improve the
  Occupational Health and Safety System (OHSMS) to
  eliminate workplace injury and illness.

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UNSWs OHS Culture

• Integrate OHS into daily operations OHS is not
  a separate thing or add-on
• OHS is of primary importance we dont want
  staff, students, visitors or contractors to be
  injured and a serious OHS incident has the
  capacity to stop work at UNSW
• People are held accountable for OHS at UNSW
  from the University Council to the VC, DVCs, COO,
  Deans, Heads of School, Supervisors, Staff,
  Students, Visitors Contractors

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Incidents Have Happened!
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INCIDENTS 2004/5 _at_
() Percent attributed to Medicine
Reduced percentage from 2004
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STUDENT INCIDENTS 2005 _at_
() Percent attributed to Medicine
Average or higher incidence
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Student Accidents 2005
() Percent attributed to Medicine
Average or higher incidence
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UNSW Incident / Illness Reporting Requirements -
Internal

• All incidents involving UNSW staff, students or
  UNSW property must be reported to your Supervisor
  OHSWC Unit
• The injured person completes incident details on
  the first half of UNSW Accident form (OHS02)
• The supervisor must complete the second half of
  the form including causes future prevention.
  (OHS02)
• http//www.hr.unsw.edu.au/ohswc/ohs/ohs_forms_chec
  klists.html

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Reporting Occupational Health Symptoms
Injuries at Work

• Report symptoms as soon as possible
• Complete OHS02 form
• Contact the OHSWC Unit
• Staff with a work injury/illness should contact
  UNSWs workers compensation claims officer (ph
  9385 2722)
• Students with an injury arising from UNSW
  activities should contact Insurance Claims
  Officer (ph 9385 1980)
• http//www.hr.unsw.edu.au/ohswc/ohswc_home.html

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Incidents Injuries Common Factors

• Combination of factors
• Taking shortcuts
• Inexperience (lack of training, inadequate
  assessment of hazards and risks)
• Over familiarity leads to overlooking of hazards
• Inadequate PPCE
• Working alone increases risk
• Poor supervision

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Hazard Reporting Requirements

• All identified hazards must be reported to your
  Supervisor and to the OHSWC Unit.
• The person identifying the hazard completes Part
  A of the UNSW Hazard Report Form OHS001.
• The supervisor must complete Part B of the form
  including corrective action and/or referral to
  another Unit.

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Hazard Identification

• What is a hazard?

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Hazard Checklist
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Classifying Hazards into Categories

• Biological hazards
• Chemical hazards
• Ergonomic hazards
• Physical hazards
• Mechanical hazards
• Psychological hazards

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Risk Management
There are 3 main components

• Identify the Hazard
• Assess the Risk
• Eliminate or Control the hazard

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Assess the Risk Using the UNSW Risk Rating Table
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• Control the risk use the hierarchy
• To control the risk, you must identify what needs
  to be done to eliminate or minimise the risk and
  then decide which control option is appropriate
  given the degree of risk.
• The hierarchy of risk controls must be followed
  to minimise risks to the lowest level reasonably
  practicable
• 1. Eliminate
• 2. Substitute
• 3. Isolate
• 4. Engineering controls
• 5. Administrative controls
• 6. Personal Protective Clothing Equipment

In hazardous environments use PPCE as an
additional backup.
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UNSW Risk Assessment and Control
Process 1. Identify the activity 2. Identify
who may be at risk by the activity 3. Identify
the hazards 4. Identify the associated risks and
existing controls 5. Rate the risks with
existing controls 6. Identify appropriate
additional risk controls using the hierarchy of
risk controls 7. Re-rate the risk with
additional controls 8. Document the risk
assessment 9. Implement the additional risk
controls 10. Monitor and review the risk controls
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Risk Assessment for This Activity
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Some Things You Can Do to Identify Hazards
Control Risks

• Make sure you have a workplace OHS Induction from
  your supervisor
• Carry out risk assessments for any hazardous
  activities
• Document and follow safe work procedures (SWPs)
• Participate in workplace inspections and
  implement any corrective actions

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• Manual Handling Hazards
• Have you got the right aids available?
• Do you use them?

5 reams13kgs
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Manual Handling cont.

• Whats the problem?
• up to one third of all work injuries occur
  during manual handling
• Actions that may cause injuries
• sudden, jerky or hard to control movements
• too much bending, reaching or twisting
• same posture or position for lengthy periods
• fast and repetitious movements
• heavy weights
• where force is needed

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Manual Handling cont.

• Preventing injuries think before and
• plan your lift
• warm up cold muscles
• lift and carry loads correctly
• use two people instead of one
• design loads to be lifted or moved correctly
• do not twist or stretch when lifting
• take frequent breaks from manual handling
  activities
• attend training

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Ergonomic Hazards
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Ergonomic Hazards Dilberts Perspective
Ergonomic evaluation a wise move
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Electrical Safety

• Electrical hazards
• Damaged plugs and sockets
• Damaged extension leads
• Damaged powerpoints
• Incorrectly wired plugs and sockets
• Unauthorised electrical work
• Double adaptors
• Lack of Residual Current Devices (RCD)

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OHS IS

• Safety
• Elimination or Control of Physical Hazards such
  as sharp objects, corrosive chemicals, trip
  hazards. Being Prepared for Emergencies.
• Health
• Elimination or Control of Long Term Hazards
  Having Long Term Effects such as exposure to
  chemicals, radiation, infectious diseases,
  overuse injury, excessive stress.
• Welfare
• Security, UNSW Health Service, First Aid,
  Facilities (Toilets, Lunch Rooms), Counseling
  Service, Work Environment, Provision of Rest
  Breaks, Training, Adequate Support Staff.

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No Excuses! Take Time To Do Risk Assessments
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Where to go for help!

• Your Supervisor
• Your Representative on the OHS Committee
• OHSWC Unit - ext 51565
• Faculty/ Divisional OHS Coordinators
• Facilities Zone Managers
• Human Resources
• Equity and Diversity
• Organisation Staff Development Services

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UNSW OHS Consultation Structures

• Level 1 - OHS Strategic Planning Committee
• Level 2 - Faculty and Divisional OHS Program
  Implementation Committees
• Level 3 - workplace OHS committees or
  representative in schools and divisional units
• All three levels of OHS Consultation Structure
  at UNSW provide opportunity for representation
  for both undergraduate and postgraduate students

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Steps in OHS Consultation Process Resolving
Problems

• 1. Raise the OHS issue with your Supervisor
• 2. Discuss issue with your OHS Representative
• 3. Contact Faculty/Divisional OHS Coordinator or
  School OHS Officer if applicable- otherwise
• 4. Contact OHSWC Unit staff
• 5. Contact WorkCover Inspector if steps 1-4 are
  unsuccessful in obtaining problem resolution

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OHS Training Courses

• Containment Facility Managers
• Due Diligence
• Gene Technology for Researchers
• Hazardous Substances
• OHS Awareness
• Laboratory Safety Awareness

• OHS Consultation Training
• Managing OHS in Your Work Unit
• Plant Safety Training
• Preparing for your audit
• Preventing Overuse Injury
• Radiation Safety Training
• Risk Assessment

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OHS Training for Medicine
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Online Research OHS Toolkit

• An initiative of the OHSWC Unit April 2006
• http//www.hr.unsw.edu.au/ohswc/ohs/ohs_research.h
  tml
• Contact
• Phyllis Heggie
• OHS Coordinator (Research/Gene Tech)
• Ph 9385-2916
• Email p.heggie_at_unsw.edu.au

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Research OHS Toolkit Purpose

• Assist project supervisors to identify and manage
  the OHS and environment aspects of their research
  programs
• Collate research-OHS tools and resources to a
  single web site to improve accessibility

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Format Presentation

• Actions
• What to do and when
• Includes examples, where relevant
• Tools and Resources
• Links to web pages, policies, forms, checklists
  for completing the actions
• Key UNSW OHSMS Elements and Procedures
• Linkage to UNSW OHS management system

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Framework

• Phases
• Phase 1 Planning design
• Phase 2 Preparing to commence
• Phase 3 Conducting research
• Phase 4 Cessation of project
• Steps
• Total of twenty steps across the four phases

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Laboratory Safety Manual
What is it? How can it help you?

• The Lab Safety Manual is designed to assist
  Laboratory Managers, Safety Officers and
  laboratory staff develop a working system for
  managing safety in their laboratories.
• Provides a structure for managing and documenting
  workplace hazards and risks.
• Is a valuable induction tool for new staff and
  students

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Lab Safety Management System?

• 9 Sections
• Introduction
• The Laboratory
• Administration
• Risk Management
• Work Practices
• Working After Hours
• PPCE
• Waste Disposal
• Emergency Management

Laboratory Safety Manual

• 6 Associated Folders / Records
• Risk Assessment / SOP Folder
• Authorisation/Training/Induction Folder
• Current Projects Approvals Folder
• MSDS / Hazard Registers Folder
• Plant / Equipment Folder
• Personnel Files

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The Least You Should Know

• The University has an OHS Workers Compensation
  Unit
• UNSW has a system for managing OHS
• Everyone has some OHS responsibilities
• OHS consultation is via UNSW OHS committees
  reps
• You can access further OHS training free of
  charge
• Use the 10-step Risk Assessment Process to
  control OHS risks
• Remember where to get OHS information
  supervisor first
• Report all OHS hazards and incidents
• We can all exposed to manual handling ergonomic
  risks

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Workshop Exercise
When Things Go Wrong

• Divide into groups of 3 or more
• Read the WorkCover prosecution provided
• Discuss with your group then answer the
  questions on the incident involving Justin Lowes.
• You have 20 minutes. Choose a spokesperson and
  report your findings.

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FOLLOWING UNSWS OHSMS

• Minimize Risk to Avoid Injury or Ill Health
• Consider Physical Long Term Effects
• Consider Time Lost in Achieving Your Learning
  Goals
• Consider Inconvenience
• The Remedy
• UNSW/Hospital Policy and Procedures
• Corporate, School, Local
• RAs SWPs
• Legislative Compliance
• Act, Regulation, Codes of Practice, Australian
  Standards
• The Benefits
• efficiency, higher standards, reproducibility
  documentation

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WHERE YOU CAN GET OHS HELP

• Your Supervisor
• Your OHS Committee
• OHS Workers Compensation Unit
• http//www.hr.unsw.edu.au/ohswc/ohs/ohs_home.html
• ChemAlert http//www.chemalert.unsw.edu.au/chemweb
  /
• Me (Wallace Wurth Rm MG07, ext 58735)
• Human Resources
• Equity and Diversity
• Organisation Staff Development Services
• The Internet
• NSW WorkCover, NOHSC
• Australian Safety and Compensation Council

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INCIDENTS UNSW 2004/5
() Percent attributed to Medicine
Reduced percentage from 2004
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STUDENT INCIDENTS 2005
() Percent attributed to Medicine
Average or higher incidence
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INCIDENTS INJURIES COMMON FACTORS

• Combination of factors
• Taking shortcuts
• Inexperience (lack of training, inadequate
  assessment of hazards and risks)
• Over familiarity leads to overlooking of hazards
• Inadequate PPCE
• Working alone and/or after hours
• Poor supervision

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ENSURING YOUR OHS

• Induction Training
• Risk Assessment
• Workplace Inspections
• Reporting Incidents Hazards
• Emergency First Aid
• After Hours Working Alone
• Workers Compensation vs Insurance

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RECAP SUMMARY

• You have some important OHS responsibilities.
• Remember where to get OHS information.
• Risk assessment whats the worst that could
  happen how do I control it.
• Have you been OHS inducted?
• Register online for the OHS training you need.
• Report All Hazards, Accidents Incidents

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Thank you Questions?
Please complete return the OHS Induction
Evaluation