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UNM Financial Performance System

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Identified BHAG's ('Big Hairy Audacious Goals') to make system work efficiently, ... Big Hairy Audacious Goals. Goal: Expand and enhance the data warehouse (Moira) ... – PowerPoint PPT presentation

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Title: UNM Financial Performance System


1
UNM Financial PerformanceSystem
ServicesRapid Redesign Workshop Outcomes
2
The objective of this initiative
  • To determine and establish the functions and
    infrastructure necessary for the successful
    consolidation of UNM financial services.
  • (In support of the mission of UNM.)

3
Redesign Team Members
  • Anthony Airhart
  • Ron Alfred
  • Duane Arruti
  • Dupuy Bateman
  • Nancy Brandt
  • Eric Burgmaier
  • Bruce Cherrin
  • Mark Chisholm
  • Bob Fondino
  • Marjorie Goldstein
  • Lee Gulbransen
  • Vicki Hall
  • Margaret Lee
  • John Maes
  • Anthony Masciotra
  • Jack McIver
  • Pete Morgan
  • Lola Neudecker
  • Shelly Newman
  • Carla Slezak
  • Frances Starnes
  • Debra Yoshimura
  • Process Owners
  • Bill Britton
  • Ava Lovell
  • Curt Porter
  • Moira Gerety

4
(No Transcript)
5
Group Operating Procedure
  • The team met every day for five days, August 1st
    through 5th
  • All members of the team had the opportunity to
    give input
  • All ideas were heard and considered
  • Nothing was out of bounds
  • Colored Card Process used share opinions and
    build agreement

6
Means to the End
  • Examined all core financial processes to
    determine how to best use University resources
  • Created System Map to visualize optimal financial
    system
  • Identified BHAGs (Big Hairy Audacious Goals)
    to make system work efficiently, effectively,
    transparently, and accountably
  • Created focus teams and Process Leaders to
    identify steps to achieve goals
  • Determined desired outcomes, structure, timelines
  • Consolidated action plans to deliver results by
    31 August

7
UNM Financial System Management Map
Operations
Budget
Revenue
Accounting (financial and non-financial
performance measures
Expenses
Data Warehouse
Reporting
Programs, Initiatives Services
Analysis
Mandates from Governor, Legislature, Etc.
Institutional Planning
Performance (Evaluation)
UNM Strategic Plan/Mission
8
Big Hairy Audacious Goals
  • For each goal, we established
  • Objectives
  • Outcomes
  • Human Structure
  • Milestones
  • Measures of Success
  • Activities (how to get there)
  • Resources Required
  • Implementation Team and Team Leader
  • First Actions on Monday morning

9
Big Hairy Audacious Goals
  • Goal Develop an integrated, consolidated
    budgeting methodology and IT system. (Curt)
  • Objectives
  • Unified Budget Reporting Format for the Regents
  • One UNM Budget IT system
  • Consolidated Budget Methodology

10
Big Hairy Audacious Goals
  • Goal Develop a plan for creating financial
    performance measures (and other non-financial
    performance measures) (Curt)
  • Objectives
  • Establish a basis for what things cost so
    rational decisions can be made.
  • Provide the State with a rational basis to
    implement performance based funding.
  • Create a broad-based performance/budget process
    that operates on all levels of the university.
  • Performance measures that reflect non financial
    objectives articulated in the planning process
  • Develop definitions and measures to ensure
    consistency throughout the University

11
Big Hairy Audacious Goals
  • Goal Create Regents policy for evaluating the
    use of IG balances (Curt)
  • Objectives
  • Provide the Regents with the rationale and basis
    to reallocate dollars from balances

12
Big Hairy Audacious Goals
  • Goal Articulate processes for linking the
    budget to institutional planning (Curt)
  • Objectives
  • Establish a rational basis for making budget
    decisions
  • Create a broad-based budget/planning process that
    operates on all levels of the university.

13
Big Hairy Audacious Goals
  • Goal Expand and enhance the data warehouse
    (Moira)
  • Objectives Have complete, campus wide pertinent
    and timely financial and non-financial data in
    the warehouse for reporting

14
Big Hairy Audacious Goals
  • Goal Establish easy clear policies and
    procedures for accurate monthly reporting (Ava,
    Bill)
  • Objectives To equip each business/operational
    unit to be accountable using consistent and
    accurate financial and non-financial monthly
    reports for better decision making

15
Big Hairy Audacious Goals
  • Goal Develop an integrated, consolidated
    reporting methodology and IT system
  • (Ava, Bill)
  • Objectives Each business unit is represented by
    a fiscal agent accountable to a centralized
    reporting group for reports that satisfy unit and
    program needs

16
Big Hairy Audacious Goals
  • Goal Examine all financial core processes to
    determine which are candidates for consolidation
    (Ava, Bill, Curt)
  • Objectives To consolidate like financial
    functions that will limit the Universitys
    liability while maintaining excellent customer
    service.

17
Big Hairy Audacious Goals
  • Goal Develop a human resources plan around
    functions to support the system (ABC)
  • Objectives Consistent level of financial
    support for each functional unit, to allow for
    unit accountability

18
Big Hairy Audacious Goals
  • Goal Develop a process for rewards /
    consequences for sound fiscal process and
    responsibly managing your budget
  • Objectives To be determined

19
Communications Plan
  • Overriding principle is this will be an open
    channel of communications
  • Each Team Member we be equipped to give the
    ELEVATOR SPEECH
  • Executive Summary of workshop outcomes posted to
    EVP web site
  • Specify that this is an evolving process
    articulate whats in it for me
  • University PR group to send update to campus to
    refer to web site
  • Allow questions to be directed to specific e-mail
    address so two-way communication
  • Each Team Lead will update redesign team weekly
  • AVPs to meet with Sponsors weekly through the
    end of August
  • Final recommendation to EVPs and President on 31
    August

20
What Happens Monday
  • AVPs and Carolyn meet
  • First steps in organizing work teams, team leads,
    and project manager
  • Begin to compile all documentation which will
    ultimately be included in final plan
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