SITE TESTING COORDINATOR TRAINING AIMS and CCSA 2004

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SITE TESTING COORDINATOR TRAININGAIMS and CCSA
2004

• Testing Dates
• April 19 - 23 Grades 1,2,3,4,5,6,7, 8
• April 22 Grades 9, 10 and Retakers
• April 26 Make-up for Grades 9,10 and
  Retakers
• EYOS Dates Only April 26 -30

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Testing Breakout


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What To Do When Tests Arrive At The Schools

• Tests will arrive April 6 and 7
• Take an inventory of all materials upon receipt
• Report any discrepancies immediately to
  Accountability and Research
• Secure all materials until testing begins
• Save all boxes for returning your documents
• For additional materials, fax or call
  Accountability Research (phone [phone], fax
  617-8188)

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• What To Expect In Your Shipment
• CCSA and AIMS Tests are packaged in separate
  boxes. In each
• separate shipment are the following
• Reading, Math, Extended Writing Box Inventory
• Handling and Returning Information for CCSA 2004
  and AIMS 2004 (Cover Letter)
• Out of Level Testers Report
• Test Administrators Manual
• Test booklets - Forms A-L (3-8), Forms A-R (HS)
• Writing Draft Sheets (AIMS Grade 3)
• Answer documents
• Barcode Labels for Answer Documents
• Return Box Labels

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AIMS - Test Booklets Answer Documents for 3,
5, 8 HS

• AIMS 3rd Grade
• 2 Separate Consumable Booklets (Reading/Writing
  
• Math)
• 2 Bar Code Labels
• Writing Draft Sheets
• AIMS 5th and 8th Grade
• 1 Combined Booklet with Math, Reading,
  Extended
• Writing (Forms A L)
• 1 Answer Document
• 1 Bar Code Label
• AIMS 10th Grade
• 1 Booklet ( Forms A R) Math
• 1 Answer Document
• 1 Bar Code Label

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AIMS - Field Test Booklets Answer Documents
for 4, 6, 7

• AIMS 4, 6, 7
• 3 Separate Booklet (Forms A-L) for each content
  area (Reading, Extended Writing, Math)
• 1 Combined Answer Document
• 1 Bar Code Label

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CCSA - Test Booklets Answer Documents

• CCSA Grades 1, 2, ML 1
• 2 Separate Consumable Booklets (Math Reading)
• 2 Bar Code Labels
• CCSA 9th Grade
• 1 Booklet (Math)
• 1 Answer Document
• 1 Bar Code Label
• CCSA ML 2
• 2 Booklets (Math Reading)
• 1 Combined Answer Document
• 1 Bar Code Label

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CCSA Extended Writing Documents (District
Quarterly Writing Assessment)

• CCSA Extended Writing is an extension of the
  Quarterly Writing Assessment for Grades 1 and 2
• Grades 1 and 2 will use the 4th quarter district
  writing prompt as CCSA prompt
• Data entered for 4th quarter will be used as CCSA
  Extended Writing data.
• Follow Writing Window and Data Entry dates for
  4th quarter
• Follow same district guidelines have followed all
  year for District Quarterly Writing Assessment
• Use Six Trait Six Point Writing Rubric for
  collaborative scoring
• Note No CCSA drafts or final copies to be
  submitted to Accountability and Research.

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PROCEDURES PRIOR TO TEST ADMINISTRATION
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• Preparing Test Administrators
• Review test administration procedure at a staff
  meeting
• scheduling timing of subtests
• reminding that AIMS CCSA are NOT timed tests
• Grades 3- 8 will take approx. 7 hrs. for all 3
  sections
• HS will take approx. 2 hrs. for each section
  
• room arrangements
• preparing students
• administrative procedures concerning secure
  materials
• completing student identification information
• proctoring

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CCSA TIMES

• Like the AIMS, CCSA is not timed
• For Grades 1, 2, and ML 1 (Form 1), teacher
  needs to allot time for the reading of directions
  and/or questions answer choices
• Reading Test Directions only are read for
  Grades 1, 2 ML 1 (Form 1)
• Math Directions, questions, answer choices
  are read for Grades 1, 2, ML 1 (Form 1)

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ITEMS Per Test on CCSA
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• Ensuring Proper Test
• Administration
• Any deviation from the procedures set forth in
  the
• Test Administrators Manual (AIMS) or Test
• Administration Directions (CCSA) could
• invalidate test results and needs to be
  reported
• immediately
• Distribute Test Administrators Manual (AIMS) or
  
• Test Administration Directions (CCSA)
• to Test Administrators upon receipt in the
  building in
• order for teachers to review the information
  for each
• subtest prior to testing
• Remind Test Administrators that the Test
• Adminisrators Manual (AIMS) is a secure
  document

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Ensuring Proper TestAdministration (Contd.)

• All students should be instructed to bring
  personal reading materials or class work that
  they can do if they finish testing before the end
  of the testing session
• Students who need more than the recommended time
  to complete the test may be relocated to a
  predetermined supervised test site

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TEST PREPARATION
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• Test Preparation
• Maintain all student test materials in a locked
  
• storage area before and after test
  administration
• No student, teacher or parent should be allowed
  to
• examine a test booklet prior to testing nor
  should
• any part of a test booklet or the Test
• Administrators Manual (AIMS) or Test
  Administration
• Directions (CCSA) be reproduced. NO EXCEPTION
• Have following supplies available
• a sufficient quantity of No. 2 pencils with
  erasers
• copy of test booklet and answer document for
• demonstration

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PRE-ID LABELS (Barcodes)

• YIPEE!!!!!!!!!!!
• Last year you all did a fabulous job of applying
  Pre-ID labels in the appropriate place!
• There was less time spent when you returned the
  materials in having to bubble in incorrectly
  placed labels.
• Lets keep up the good work!!
• Thanks!

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• Specific to AIMS

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AIMS Answer Documents

• Reminder Place Pre-ID Label next to the arrow
  in the box so that the bar code is fully within
  the box border (see slide 20)
• Form Code must be filled in on answer documents
  for all AIMS Grades

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Make sure bar code is fully within the borders of
this box
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Where Form Code is Located on AIMS Test Booklet
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If Form Code Does Not Get Filled In

• Teacher or Site Testing Coordinator will need to
  find the students test booklet to find out which
  form code was issued to that student and then
  fill in the form code grid on the answer document
• VERY IMPORTANT --- have student fill in Name on
  back of test booklet (See slide 25)

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For All Grades, please have student write in
first and last name (in case student or
teacher forgets to fill in form code)
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• Identification Information on the AIMS Student
  Answer Documents
• IF A STUDENT HAS A PRE-ID LABEL
• teacher does not need to complete the grids on
  the
• back cover of Answer Document with the
• exception of the Other Information grid
  Column J and
• the Accommodations (14) grid IF NEEDED
• teacher does not need to complete questions (1-
  12)
• on inside back cover with the
• exception of indicating Braille or Large
  Print in Question
• 12 (if needed)

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Back Cover of Answer Document for High School
New this year!! HS needs to fill in Class
Standing 13 Accommodations 14 Retesting 15
OTHER INFORMATION Grid Column J
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Back Cover of Answer Document for Grades 3 - 8
If there Is a Pre-ID Label, then only Need to
fill in where there is a green arrow
New this year!! Accommodations ( 14) has to be
filled in if applicable
OTHER INFORMATION Grid Column J (if applicable)
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Other Information (Column J)
Only J needs to be filled in with a 1 - 8

• Codes for Column J can be found in Test
  Administrators Manual
• 1 Non-standard accommodation in reading
• 2 Non-standard accommodation in mathematics
• 3 Non-standard accommodation in writing
• 4 Non-standard accommodation in reading
• mathematics
• 5 Non-standard accommodation in reading
  writing
• 6 Non-standard accommodation in mathematics
• writing
• 7 Non-standard accommodation in reading,
• mathematics, writing
• 8 Home schooled student tested at your school

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INSIDE BACK COVER
If there is a pre-ID label, then only need to
fill in 7 and 12, if applicable
12 Braille or Large Print
7 Title 1
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• IF A STUDENT DOES NOT HAVE A PRE-ID LABEL
• The following information needs to be filled
• in at the top on the (back cover) of the
• answer document
• STUDENT NAME (use legal name, not nicknames)
• TEACHER
• SCHOOL
• DISTRICT
• GENDER
• GRADE
• DATE OF BIRTH
• AND

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IF A STUDENT DOES NOT HAVE A PRE-ID
LABEL (continued)

• The following grid fields also need to be
• filled in
• Students LAST NAME, FIRST NAME and MIDDLE
  INITIAL (MI)
• should be printed in the boxes above
  the name grid. Bubbles
• should be blackened to match the
  letters of the name. Left
• justify the last and first names
• DATE OF BIRTH month, day, and year. Day must
  be 2 digits
• (e.g., Third day of month 03)
• GENDER Female or Male
• STUDENT NUMBER Matric (fill in ALL boxes)
• SAIS Number Is essential (number length
  varies- may not
• necessarily fill in
  all boxes

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Back Cover of Answer Document for High School
If there is NO Pre-ID label, then need to fill
in all grids
Note New this year!! HS needs to fill in Class
Standing 13 Accommodations 14 Retesting 15
Note New this year!! SAIS Number-essential to
fill in
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Back Cover of Answer Document for Grades 3 - 8
If there Is NO Pre-ID Label, then Need to fill
in all grids plus those that are applicable
New this year!! Accommodations ( 14) has to be
filled in if applicable
OTHER INFORMATION Grid Column J (if applicable)
New this year!! Essential to fill in SAIS Number
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IF A STUDENT DOES NOT HAVE A PRE-ID LABEL
(continued)

• Teacher needs to fill in the following items on
  Inside
• of back cover
• Items 1-6
• Item 7 (Title I) if applicable
• Items 8-11(ELLs), if applicable
• Item 12 (Braille or Large Print), if
  applicable
• Info on intranet Special Programs and
• Departments and then link to Alternate
• Language Programs
•  

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Fill Out If Applicable
Fill in 1-6
Fill Out Braille or Large Print, if applicable
Fill Out Title I, If applicable
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• Specific to CCSA

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CCSA Answer Documents

• Place Pre-ID Label in vertical box on
• right hand side that says

Place label here
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CCSA 9th Grade Answer Document For Spring
Testing Reminder Be sure to fill in answers
Under the Mathematics Section Only
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Exceptional Education Students
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Exceptional Education

• New Language this year no longer use term
  modification

• Standard Accommodations changes in presentation
  or responses to test that do not change
  fundamental assessment
• Non-standard Accommodations changes in
  presentation or responses to test that alter
  fundamental assessment

Accommodations

• Accommodations must be used in daily instruction

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Accommodations Overview

• Please see Exceptional Ed Website for details
  http//edweb.tusd.k12.az.us/exced/assessment.htm
•  

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• Out-of-Level Testing
• Applies to a very small percentage
• For students who have a primary disability
  category of
• MIMR, MOMR, SMR, MD, or MDSSI with an MR
  component
• Out-of-level testing can be done only if the
  students IEP
• requires this non-standard accommodation
• AIMS No out of level for grade 3, 4, 6, or 7
• CCSA Out-of-levels are ML 1 (Form1) and ML 2
• (Form 2)
• The Other Information grid (Column J) must be
  filled in for
• AIMS for out-of-levels
• It is possible for a student to take one content
  area on level
• and another one out-of-level

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When to transcribe?

• If student uses a word processor, tape recorder,
  scribe, Braille test book, Braillewriter, or a
  Large Print test book, students response MUST
  BE TRANSCRIBED into an answer document for
  scoring purposes
• When transcribing, use exact words
• Applies to both CCSA and AIMS

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PROCEDURES DURING TEST ADMINISTRATION
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Test Administration

• Applies to both CCSA and AIMS
• Provide dictionaries and thesauri for use on the
  
• extended writing prompt on the writing test ONLY
• Calculators may NOT be used on any portion of the
  
• tests except as noted in an IEP Accommodation

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Test Administration (Contd)

• Specific to AIMS
• Use of scratch paper is prohibited (may write on
  their
• test booklets)
• DO NOT allow students to use extra paper to
  answer
• their extended-response questions (they can not
  be
• scored)
• Grade 3 Writing Draft Pages must be collected,
• separately bundled, and returned with the
  nonscoreables

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Test Administration (Contd)

• Specific to CCSA
• Use of scratch paper is allowed
• Tests will be reused so please remind teachers to
  not have
• students write in the test booklets

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Improper Test Administration for CCSA or AIMS

• reading any portion of the reading subtests or
  translating or paraphrasing words on test items
• leaving materials in view that are directly
  related to the standards and/or to the test or
  that would help students to get a correct answer
  (multiplication tables, synonyms, definitions)
• If in doubt, ask yourself, If the student looks
  at this material will it help the student get the
  correct answer? If yes, then remove the material
  from view.

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ELLs

• This year there are no Spanish versions of the
  CCSA or AIMS
• There are some accommodations that can be made if
  student meets LEP guidelines as specified by the
  Arizona Dept. of Education
• See TUSD Intranet, link Resources and then link
  to
• LEP Guidelines 2003(ADE) and find guidelines
  for AIMS
• These guidelines apply to CCSA as well

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PROCEDURES FOLLOWING TEST ADMINISTRATION
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Preparation and Return of Scoreable Documents for
AIMS

• Scoreable documents refers to
• ?AIMS consumable test booklets for Grade
  3
• ?Answer documents (bubble sheets) for
  Grades 4 - 8, HS
• Make sure barcode labels are properly oriented
• Answer documents need to be separated by on-level
  vs.
• off-level piles
• Then each pile needs to be grouped by the
  enrolled grade of the students (Keep 3rd grade
  students together, 5th grade
• students, etc.)
• Bring all unused answer documents sorted by
  test level
• Unused leftover answer documents (for
  any
• reason)

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Preparation and Return of Scoreable Documents for
AIMS (Continued)

• Return materials in the original Harcourt Brace
  boxes
• Place a scoreable Label on the outside of each
  box
• Bring a copy of the inventory sheet
• Please do no band the answer documents
• Dates for returning scoreable materials are
• April 26 30
• Please sign up for a time slot with Bert
  (617-8187)
• EYOS Schools Call Bert for Special Sign-up

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Preparation and Return of Non-Scoreable Documents
for AIMS

• Separate the Test booklets and the Test
• Administrators Manuals and pack in boxes
• Place a copy of the inventory sheet in the
• first box of non-scoreables
• Place a Non-Scoreable Label on the outside of
• each box (please use originals)
• Non-Scoreable materials will be picked up by a
• warehouse truck on May 3 4

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Preparation and Return of Scoreable Documents for
CCSA

• Scoreable documents refers to
• CCSA test booklets for Grades 1, 2, ML 1, ML 2
• CCSA Grade 9 Answer documents (bubble sheets)
• Make sure barcode labels are properly oriented
• Answer documents need to be separated by test
  level ( Grade 1,
• Grade 2, ML 1, ML 2, and Grade 9)
• Bring all unused answer documents sorted by
  test level
• Unused leftover answer documents,
  documents
• with barcodes but were never used, etc.

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Preparation and Return of Scoreable Documents for
CCSA (Continued)

• Place a scoreable Label on the outside of each
  box
• Bring a copy of the inventory sheet
• Please do no band the answer documents
• Dates for returning scoreable materials are
• April 26 30
• Please sign up for a time slot with Bert
  (617-8187)
• EYOS Schools Call Bert for Special Sign-up

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Preparation and Return of Non-Scoreable Documents
for CCSA

• Separate the Test booklets and the Teacher
  Directions
• and pack in boxes
• Place a copy of the A R inventory sheet in
  the first box
• of non-scoreables
• Place a Non-Scoreable Label on the outside of
• each box (please use originals)
• Non-Scoreable materials will be picked up by a
• warehouse truck on May 3 - 4

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Questions
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• This has been a lot of information thanks for
  your patience and time this year!
• We at Accountability and Research appreciate all
  that you do!

This slide presentation is on the TUSDStats page
http//tusdstats.tusd.k12.az.us/ , click
Resources, then click Test Administration
Presentations
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