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Clip art - free pictures from MS. From file - picture store

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Title: Clip art - free pictures from MS. From file - picture store

1
Microsoft Publisher 2000

Publishing Software

2
Before You Start
3
What is the purpose?

Define you audience
Friends, clients, mass audience
Define your look
Causal, elegant, businesslike
Define your goals
What do I want to say
Define your tone
Informational, urgent, fun, bold

4
What are your tools?

How good is your printer?
DPI?
Color capable?
Outside printer?
How good is your paper?
How much are you willing to spend?
Detailed graphics need good paper

5
Look for examples

Look for effective presentations, ads, handouts
Keep a file of styles you like
Be careful of proprietary designs
Publisher designs are fine
Play with existing designs to create your own
designs

6
Design

Keep it simple
Simple graphics Start button for Microsoft, Nike
Simple text short sentences, bite sized chunks
Keep it specific
Dont try to reach everyone
Target your audience, then talk to it

7
Be consistent

Use same family of fonts
Sans serif for headings (good for bold impact)
Serif for body text (serifs move the eye to next
letter)
Same margins, spacing between elements
Repeated elements--page numbers, headers,
footers--in same place, same size

8
Emphasis

Use graphics as punctuation
Emphasize whats important
One dominant visual element per page, or 2-page
spread
A headline
One large picture, or group of smaller pictures
Drop caps, pull quotes

9
Basics
10
What is Publisher?

Desktop publishing software
Combines text and graphics for publication
Brochures
Flyers
Newsletters
Greeting cards
Business cards
WYSIWYG (wizzy-wig) program - What You See Is
What You Get!

11
WYSI not always WYG

Whats on your screen will not translate exactly
Variations in monitor colors
Variations in fonts
Limitations of your printer
Limitations of your paper
Test with your own computer, printer, paper
Find your range - print photos, complex graphics,
simple graphics

12
Open it

Start
Publisher
Drag it onto desktop for shortcut icon

13
Three basic approaches

Three tabs in 2000 (pulldown menu in 2002)
Publication by Wizard
Guides you through the decision process
Publication by Design
Choose a design set or create a template
All publications (letterheads, cards, invoices)
share same design elements
Blank Publications
From scratch
Gives help when you need it (layout, orientation,
design)
File, New to get these tabs back at any time

14
The Publisher Window

Title bar
Menu bar
Standard toolbar
Publisher toolbar
Quick Publication wizard pane
Publication window
Scrollbars
Hide wizard button
Status bar

15
The Wizard Approach
16
Publication Wizard

File, New, Publications by wizard
Select category (browse with arrow button)
Styles appear on right
Normal (brochures, calendars) to bizarre
(airplanes, origami)
Scroll down to see all styles
2-click style to start process

17
Wizard is very jealous!

If you work in publication window directly, it
will interrupt you
Can become very annoying
Click finish to make it go away
Questions differ depending on which type of
publication youre building

18
Color scheme

Click next to get past initial explanation
Wizard will list color schemes
Preview scheme by clicking it
When you decide, select, click next

19
Page layout

Paper size letter or legal
Page orientation
Portrait or landscape

20
Placeholders

Publisher can hold a place for different elements
to be added later
Will hold place for a picture, a logo, a
letterhead
Placeholder will resize to fit graphic
Best not to stretch or resize too much in
Publisher image will degrade quickly
Manipulate in image editor, then import into
Publisher
Will hold place for mailing address
Mail merge with Excel, Access, Outlook
Will hold place for forms, build a sample
Can be manipulated later

21
Creating a Personal Profile

Name, Company name, address, phone number
Stored and used when ever needed
To create or edit profile
Click update in wizard pane
Choose a personal information set (primary
business, etc.)
Fill in all the personal information textboxes
Click finish to save
You can create several profiles, for different
uses

22
Closing the Wizard

Click the Finish button to close the wizard
Can reopen wizard to change any aspect of the
brochure through the wizard pane
Replace placeholder text with your own, or delete
Replace graphics with your own, or delete

23
Saving the publication

File, Save As (after first time, Save is
sufficient)
Choose your folder
Type the file name

24
The Design Set Approach
25
Design sets

Set of publications sharing same design and color
schemes
Shares same Personal Profile info
Wizard will walk you through steps of each new
publication

26
Selecting the design set

File, New, Publications by design
Sets appear on left
Select category (browse with arrow button)
Master sets appear on right
Scroll down to see all sets
2-click Master to start process
Click specific publication, then click Start
Wizard button
Follow the same steps in previous wizard

27
The Blank Presentation Approach
28
Blank presentations

File, New, Blank Presentation
Templates appear on left
More specific styles on right
When done, click the Create button

29
Designs and templates

You can still access designs and templates
through wizard pane
Pick and choose which aspects to use wizard for
Use Wizard pane to choose element to bring in
Designs
Color schemes
Layouts
Personal Profile information

30
Viewing the Publication using Zoom menu

Whole page view is default
Ctrl Shift L to go to whole page at any time
Page width option
Zooms in so left/right margins fill the page
Select it from zoom menu at top
55-65 zoom
Scroll up and down to see whole page

31
Viewing Selected objects

Select object
Choose selected object from zoom menu
Object will fill page

32
Other views

Two page spread
Allows you to see facing pages
View, Two-page spread, click
To remove, click same choice
Zoom in and out with and -, or
Use other zoom percentages in zoom pulldown
Use both scrollbars to move around within
document
Click to either side of box, or slide the box
View menu also has zoom at bottom

33
Rulers

Default view has rulers
View, ruler, to show or remove
Lines on rulers track mouse position
0 point is where page starts
Taskbar also shows coordinates - position in
numeric form vertical, horizontal
Rulers can be dragged onto page for close
measuring

34
Guide Line Grids

If you want to automatically set grid of guide
lines
Helps to layout page elements
Arrange, layout grids
Choose columns and rows numbers
Preview will show grid
Mirrored guides for 2-page spreads
Margins can be set here too

35
Working with Existing Publications
36
Saving designs and publications

Dont just save finished projects
Find a color scheme or design you like, save it
Use it as a basis for other projects
Make sure you save revisions under a different
name
Periodic newsletter, use name and date for doc
name

37
Editing text

Text is held in a text frame
Click inside text frame, start to type
Zoom in if needed (F9, or and - keys)
If text exceeds frame, you will need to expand
frame or connect to another

38
Adding pictures

Pictures are held in a picture frame
Click inside the picture frame
Insert, picture
Clip art - free pictures from MS
From file - picture stored on computer
From scanner or camera - capture it directly
New drawing - draw your own image as replacement
Move (click inside photo, truck appears) and size
(move cursor to sizing boxes, 2-head arrow will
appear)

39
Adding pages

Insert, page, dialog box appears
Choose number of pages
Choose before or after current page
Choose
Blank page (create own frames)
One text frame (all text page)
Duplicate all objects (to replicate page design)
Choose page number of duplicate objects

40
Working With Publication Frames
41
Frames

Holds text, pictures, or other items
Click frame tool to select
Text frame tool
Table frame tool
Word Art frame tool
Picture frame tool
Clip gallery tool

42
Drawing the frame

Move cursor to starting corner
Click and drag to far corner, let go
Dont like it ? - Undo!
To delete later, select and click delete key
Some objects require R-click and choosing delete

43
Inserting content into frames

Text frame
Draw frame, start typing
Manipulate text with formatting toolbar
F9 to zoom into text (or use zoom pulldown)
Picture Frame
R-click inside frame
Change picture, choose your option
Tables, Word Art, Clip Art are self-starting

44
Sizing the frame

Size with mouse (click inside, move cursor to
sizing boxes)
Height - choose middle top or middle bottom
Width - choose middle left or middle right
Height and width - choose corner boxes
Size with measurements (2-click inside, Format,
size and position)
Choose height and width
Choose coordinates (use up/down arrows)
Show toolbar gives more accurate placement

45
Moving the frame

Select
Click near border, truck appears (stay away from
sizing boxes), drag picture to where you want it
Format, size and position is another way to move
Arrange, nudge a way for small moves

46
Guide Lines

Lines to help you position text and objects
Particularly good when working with multiple
pages
Put pointer in ruler (horizontal or vertical)
Hold down Shift
Move guide onto page
Adjust by holding down Shift, moving to line

47
Snap to Guides

Tools, Snap to guides
2002 ? Arrange, Snap, Guides
If they arent showing up
View, boundaries and guides
Make sure its checked

48
Cutting, Copying frames

Select a frame (click inside)
Edit, Cut (Ctrl X) or Edit, Copy (Ctrl C)
Find the place you want to put it
Edit, Paste (Ctrl V)
You can use cut, copy and paste icons
You can R-click for cut, copy and paste commands

49
Grouping frames

To adjust positioning of set of frames
Select frame, hold down shift, select all other
frames
They will move and resize as one
Click outside, the grouping disappears
To maintain grouping
Group using the shift key
Arrange, Group objects, or
Use jigsaw puzzle icon
Will stay grouped until ungrouped (Arrange,
ungroup objects or jigsaw icon again)

50
Arranging frames in layers

Text on top of pictures
Drag a frame onto another frame
Example - text frame onto picture frame
Text will disappear
Select text frame
Arrange, Bring to Front to see it

51
Layer commands

In Arrange menu
Bring to front - moves selected frame to top of
stack (icon)
Send to back - moves selected frame to bottom of
stack (icon)
Bring Forward - moves frame up one position in
stack (no icon)
Send Backward - moves frame back one position in
stack (no icon)
Once stacked correctly, group them

52
Frame Borders and colors
53
Adding borders

Default is transparent border
To add full border
Select frame
Format, Line/border style, or
Use Line/border icon

54
Adding selected borders

Select frame
Format, Line/border styles (or icon)
More styles, select a side from box on right
(left right, top, bottom)
Click on side you want, hold shift for multiple
sides
Border Art for colorful borders
Change size, color (restore box if its bad)
Stretch to fit or not

55
Changing border attributes

Select frame
Border color - pencil on line icon
Choose color from within color scheme, or change
color scheme
Choose any color with More colors button
Luminescence slider box gives you depth of color
Fill color - paint bucket icon
Choose color from within color scheme, or change
color scheme
Choose any color with More colors button
Luminescence slider box gives you depth of color

56
Fill effects

Select the frame
Fill color button
Fill effects button
Tints/shades - amount of black/white
Patterns - pattern within color (choose 2nd
color)
Gradients - two color mix (choose 2nd color)
Sample box will show effect
Apply to see it, OK to accept

57
Shading

Select the frame
Format, Shadow
No way to manipulate it
Works best in combination with border

58
Manipulating text
59
Adding text frames

Text frame icon
Draw the box
Start typing
To zoom, use zoom dropdown or F9

60
Adding, deleting, copying, pasting text

Use insertion point to add text anywhere in
existing text
Select text to cut or copy
2-click to select a word
3-click to select a paragraph
Ctrl A to select everything in text box
Click and drag
Click at beginning, shift, click at end
Once selected, cut or copy
Move to new spot, and paste

61
Text Shortcuts

Ctrl A - Select All
Ctrl C - Copy
Ctrl X - Cut
Ctrl V - Paste (Insert)
Ctrl Z - Undo

62
Importing text from other documents

Can import Word Document directly into
publication (Insert, Text File)
Non-MS applications save to .txt or .rtf first
Draw or select text frame
Insert, Text file
Select your file
May need to pour overflow into several frames
Publisher will offer to do it automatically, best
to do it manually

63
Connecting text frames

Good to break up flow of text
Bite-sized pieces
Forces reader to page through magazine
Break it into several frames
Same page
Different pages

64
How to connect text frames (cont)

Overflow indicator (A) will appear
Text is saved, just not shown
Select first text frame
Click the chain icon (go to Tools, Connect text
frame, if there isnt one)
Cursor becomes a pitcher, pour the words into
the next frame by clicking inside it
If there still isnt enough room, Overflow
indicator will appear, connect and pour into
third frame

65
Inserting Continued on, Continued from tags

Select frame
Right click, Change frame, Text frame properties
Check Continued on and Continued from boxes

66
Fonts

Default is Times New Roman, 10 point
Uses your computer for other fonts (mostly relies
on pre-loaded Windows fonts)
A point is 1/72nd of an inch (72 point is 1 inch)
Bigger the number, bigger the font
12 point is standard for business letters and docs

67
Changing fonts

Select text
Dropdown menus for both font and point
Click outside frame to finish
In new frame, select first, it will be default
for that frame

68
Changing font attributes

B - bold
I - italics
U - underline
Select text, click button
If button looks pushed in, attribute is active
Format, font for more specific attributes
Superscript, subscript
Small caps, all caps

69
Changing font colors

Select the text
Click the font colors button
Choose color from within color scheme, or change
color scheme
Choose any color with More colors button
Luminescence slider box gives you depth of color
Click OK

70
Aligning text

Aligns between line breaks (hard returns)
Place insertion point inside paragraph
Click appropriate icon
Left
Right
Center
Justify
Use Click and drag to select multiple paragraphs
to align

71
Mastheads

Design Gallery has several mastheads
Click the Design Gallery Button
Click Mastheads
Choose it, 2-click or click Insert object
Move to appropriate place (be careful - they may
be made of multiple frames)
Ignore the wizard (unless you want to change
mastheads)
Type you text into placeholder text

72
Adding Pull quotes

Lively quotations from story in sidebar to draw
readers attention
Newsletter templates often have pre-inserted pull
quotes
Click the Design Gallery Button
Click Pull Quotes
Choose it, 2-click or click Insert object
Try to match existing design
Move to appropriate place
Ignore the wizard
Type you text into placeholder text

73
Other design gallery objects

Table of contents (often already there in
newsletter)
Sign-up forms
Calendars
Ads and coupons templates
Many borders and bars to choose from (Barbells to
Punctuation are all borders, bars and accents)

74
Graphics
75
Kinds of images Publisher will take
If your image isnt one of these, you can
probably convert down, by saving as another type
of file.
76
To insert a picture from your files

Click picture frame icon
Click and drag to draw box
Insert, Picture, From file, or 2-click inside
box, or R-click
Browse to picture, 2-click
Preview will appear, Click Insert
Will resize to size of frame, but retain shape

77
Clip Art

Ready made images
Not proprietary
Number of images will depend on initial install
of MS
Three tabs Pictures, sound and motion

78
To insert clip art

Click clip art icon
Draw box
Clip art gallery appears
Make sure pictures tab is selected
Click category boxes to see pictures
Back arrow to return to categories
Click picture
Preview (magnifying glass)
Insert (arrow and page)
Close gallery with X

79
Scaling pictures

Use sizing handles to enlarge
Try to keep original ratio to avoid squished
pictures
Format, Scale picture, to reduce or enlarge but
keep ratios same
Increase or decrease by same percentage
Go to original size box (lost because you used a
frame)

80
Cropping pictures

Format, Crop Picture
Put cursor on sizing handles, drag to crop
Use corners for 2 directions at once
Will be active until you click outside of picture

81
Changing picture colors

Select image
Format, Recolor Picture
Coverts to monochrome (recolor whole picture)
or one color and black (leave black parts
black)
Useful for previewing image in one color ink,
grayscale, B W
Choose color from pre-selects, or click more
colors
You can always revert to original colors
(Restore original colors box)

82
Adding special objects
83
Using the Design gallery

Click design gallery icon
Choose category on left
Lots to choose from
Table of contents, calendars, coupons, phone
tear-offs
Lots of graphics too - sidebars, buttons, bars,
good for section breaks
Three tabs, by category, by design, and your
objects
Choose object on right
Click Insert Object

84
Editing the object

All are Smart objects, with wizard attached
Click Wizard wand to start
What wizard does depends on object
Usually just lets you change design (which you
already did)
Business Card lets you redesign, choose number of
lines,
Calendar lets you define date
Close the wizard with the X
Resize and move as necessary

85
Inserting objects from other applications

OLE objects (Object Linking and Embedding)
Microsoft-created objects, and Adobe Documents
Excel charts and sheets
PowerPoint slides
Insert, Object,
Create New, or Create from File
Browse to it, Insert, OK

86
Creating OLEs on the fly

Create Powerpoint slides, Excel charts, Bitmaps,
Word documents
Insert, Object, Create New
Gives you mini-versions of each application
Bitmap gives you MS Paint
Powerpoint gives you a slide template
R-click to change layout, design
Excel gives you an Excel sheet and chart
Use sheet tab to change chart

87
Creating links to objects

For Electronic publications only
Web pages
Electronic newletters (via email)
For Create From File objects only
Use checkbox for link
Checkbox for Icon vs. image
You can insert entire PowerPoint presentations
You can insert multipage Excel documents

88
Inserting Video and Audio

For electronic publications, or websites
Clip art has motion and sound clips
Full install to get most of these
Create your own sound files
Use microphone or prerecorded materials
Windows Recorder is a primitive sound editor
Create video clips, store them on your computer

89
Video and sound from Clip Art

Insert, Picture, Clip Art
Use Sound or Motion Tabs
Sound clips
Most sound clips in Entertainment, Music
Most are really bad
Insert, icon will appear, 2-Click to play
Motion clips
Preview to see motion
Insert, picture will appear
Motion will only show in web page, viewed through
browser

90
Acquiring images from other sources

Draw picture frame
Insert, Picture, From scanner or camera, Acquire
image
From scanner or camera (will default to active)
or
Choose device
Select properties
Click Capture to place it in Picture frame
Size and move using handles

91
Drawing objects
92
Drawing tools

Line tool
Click line tool, click and drag to draw line
(click Shift for horizontal/vertical line)
Choose arrow type,color, line style from buttons
above
Oval and rectangle tools
Click oval/rectangle tool, Click and drag to draw
shape (click Shift for squares, circles)
Choose fill color, border color, border style,
rotate, flip
Cant type text inside
Can draw text frame inside to add text

93
Drawing toolbar (cont)