Title: Virtual Tour of an HIM Department The Making of Our DVD
1 Virtual Tour of an HIM DepartmentThe Making of Our DVD Virtual Tour of an HIM DepartmentThe Making of Our DVD Karen Motley MBA RHIA Mary Dudash-White MA RHIA CCS Sinclair Community College Dayton Ohio 2 Our Program
Health Information Management (HIM) is a two year degree program at Sinclair Community College (SCC) in Dayton Ohio.
HIM is a rapidly expanding healthcare profession that is responsible for the collection and analysis of healthcare data the dissemination of health information and the management of healthcare systems.
3 Historical Perspective
During the HIM students first year in the program tours of area HIM Departments are scheduled to introduce the students to the HIM environment.
This is necessary but time consuming for the students facilities and the faculty.
Disruption at the hospitals as the students tour
Scheduling 20 students to be at the same place at the same time
Privacy and security issues at the hospitals
5 Searching for a Solution
Solution Virtual Tour
Goal Provide exposure to a real world HIM department
6 Funding the Project
In 2006 we applied for a Sinclair Foundation Innovative Projects grant in order to develop a virtual tour of area HIM Departments.
This was subsequently funded for 6000.
Filming lighting editing etc.
Accomplished by Learning Technology Support at Sinclair Community College.
All participants in the project were unpaid volunteers.
7 The Process
We met as a faculty group to frame this project.
We initially thought we would use voiceover with background filming.
We met with Learning Technology Support who steered us in a different direction.
Lets have a live tour guide instead.
8 Obtaining Permission
Needed support from local hospitals.
Called upon HIM Advisory Committee members (HIM Directors) and explained the project. They were thrilled to be involved!
9 Script Writing
Visit the hospitals and write a script as if we were on a tour.
Writing was a challenge.
Didnt want to get too detailed for first year students.
Hard to imagine how you demonstrate the flow of a record on a video.
Re-writing re-writing re-writing!
10 Identifying Cast Members
Recruited past Sinclair graduates/current students
Included HIM Advisory Committee members
Included faculty members
Needed a tour guide
11 Getting Ready
Secured signed Talent Release forms from each cast member.
Make up and clothing guidelines were issued.
Scripts were provided to cast members.
Dry run with a still camera
Filming in non-business hours
Weekends and Evenings
Many Hours -55 hours total
Ready to film 2 HIM dept. tours
Scheduling the cast and crew
Learning Technology Support performed the editing.
15 Educational Uses
Introductory HIM courses - HIM 110 and 111
Distance Learning applications
Portions are used in subsequent HIM classes
Medicolegal the ROI process
Nationwide sharing via The American Health Information Management Association our professional association WOW!!!
Student Name ______________________________ Date _________
HIM Tours Video 1
Instructions While you are viewing the HIM Tour answer the following questions. You can view the tour as long as necessary to complete the assignment.
According to the video
How often must a confidentiality statement be signed by the employees at this facility
2. How do employees get in the medical record department after closing hours
3. What other function does the photocopier perform at this facility
4. For what is the shredder box used
5. Describe auto-faxing and how it is used at this facility.
18 Thank You
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