Diapositiva 1

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TIPEIL LLP-LDV/TOI/07/IT/019 First
Transnational Workshop Athens, 7-8 February
2008 Venue IEKEP - 34A Averof str. in Nea
Ionia 1st floor PROJECT WORKPLAN
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PROJECT TIMING
The Project starting date is the
15/11/2007 The Project closing date is the
14/11/2009
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WHAT IS A TOI TRANSFER OF INNOVATION PROJECT?
A ToI project aims at the transferring of a
Model within Systems related to the different
national contexts involved in the partnership
called to implement the project itself. TOI
proposals start from a product (prototype)
created during the realisation of a previous
project, considered as a good practice. Products
can include methodologies, coursewares, tools,
etc., that is, everything that is transferable on
a wide scale.
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WHAT IS A TOI TRANSFER OF INNOVATION PROJECT?

• As basic actions, a ToI proposal must imply
• the identification of a prototype
• the diversification/enlargement of the
  partnership involved in the new project
  (different national contexts with respect the
  ones involved in the previous projects)
• the adaptation of the prototype with respect to
• changes that can be occurred within the targeted
  sector/system (generally the outputs achieved by
  a project are based on analysis of 4-5 years
  old)
• new needs held by final beneficiaries (for the
  same reason mentioned above and also because the
  new project can be addressed to different or
  wider target groups)
• the creation of a wide cooperation network with
  national and local institutions, organisations,
  stakeholders, etc.
• the direct preliminary testing of the Model
  proposed by the project with beneficiaries
  (experimentation of the beta version of the
  Model)
• the production of the definite version of the
  Model to be transferred
• the transfer of the definite Model on large scale
  (that means to create the condition on the
  territory agreements and to implement a
  direct intervention involving a higher number of
  beneficiaries).

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TIPEIL TARGET GROUPS

• Direct beneficiaries are included in two main
  categories
• operators working within training, counselling,
  guidance and employment organisations, providing
  these services to subjects that, for different
  reasons, are in social and occupational
  disadvantage
• 2. organisations providing the services above
  mentioned, with respect to 2 main typologies of
  beneficiaries young and adults.
• Referring to young, the organisations target are
  
• - Second Chance Schools/Vocational Training
  centres or schools
• - Training Agencies
• - Guidance/Employment centres
• Universities.
• Referring to adults
• Guidance Services/Centres
• Employment services/agencies
• Associations
• Social partners organizations
• Intermediate Companies (e.g. Temporary works
  Agencies)

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TIPEIL TARGET GROUPS

• The whole of outcomes and outputs planned are
  indirectly addressed to a range of potential
  users as
• Young with low education levels who, for example,
  have left compulsory education pathways and are
  attending or have attended alternative training
  coursewares through which have acquired
  competences and capabilities difficult to be
  valorised or formally recognised by the system
  and that are at risk of employment exclusion
• Young and adults who have realised fragmentary
  and heterogeneous working experiences, within
  which have acquired capabilities and skills
  potentially usable and improvable if properly
  identified, measured and valorised
• Adults at risk of unemployment, whose competences
  acquired during their work-life-cycle do not meet
  within the systems effective tools and devices to
  valorise them.

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TIPEIL THE INNOVATION CONTENTS AND GOALS
TIPEIL focuses on the valorisation of competences
that young and adult workers developed within
informal and non formal contexts. The
availability of methods and tools applied to
reach this goal has been identified in the
European Inventory on validation of non formal
and informal learning. If, then, on their side
many countries have implemented specific
initiatives and worked out tools to foster the
recognition of competences acquired outside
education and training formal contexts, due to
their insufficient divulgation, it is still
necessary to strengthen processes for their wide
transfer and application. In this frame,
TIPEIL, based on the successful results achieved
within previous transnational pilot interventions
and experiences, aims at the transferring of a
Model of Digital Portfolio Training courseware
to its use addressed to the operators,
associating to this basic goal the one of
facilitating its adoption through
experimentation, training and coaching activities
addressed to operators to whom will be asked to
use the portfolio within their specific working
contexts. Main objectives are, so, the following
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TIPEIL THE INNOVATION CONTENTS AND GOALS

• Main objectives are, so, the following
• to analyse and promote the willingness to
  change/adaptability of the currently practices in
  use in the different national contexts, so as to
  realise a real integration and permeation among
  different needs and cultures
• to integrate the contents, already identified and
  experimented on transnational dimension, included
  in the Model of digital portfolio (methodology
  training courseware) on which the proposal is
  based
• to adapt the prototype at linguistic and
  technological level, so as to widen its use and
  application, starting from the organisational and
  technological analysis of the different national
  working contexts represented by the partnership
• to transfer directly and efficaciously (through
  training and coaching) the adapted prototype to a
  wide range sample of organisations that, with
  specific sectorial roles all interlinked (e.g.
  education, training, counselling, employment,
  etc), can benefit from the adoption of the Model
  defined.

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WORKPLAN ARTICULATION

• Project Workplan is articulated into 9
  WORKPACKAGES.
• 3 of them concern the main transversal actions
• WP 0 Management and coordination (24 months)
• WP 8 Independent Evaluation (24 months)
• WP 9 Dissemination and Valorisation (24 months)

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WORKPLAN ARTICULATION

• The other 6 WORKPACKAGES are so articulated
• WP 1 (2 months) Start up - from 15/11/07 to
  14/01/08
• WP 2 (4 months) Analysis of prototype
  adaptability in relation to its use in different
  contexts - from 15/01/08 to 14/05/08
• WP 3 (2 months) Prototype adjustment and
  re-drafting (beta version)
• from 15/05/08 to 14/07/08
• WP 4 (4 months) Beta version experimentation -
  from 15/07/08 to 14/11/08
• WP 5 (3 month) Dissemination, evaluation and
  model adaptation (final version) from 15/11/08 to
  14/02/09
• WP 6 (8 months) - Final Model Transfer - from
  15/02/2009 to 14/10/2009
• WP 7 (1 month) Final Conference - from
  15/10/2009 to 14/11/2009

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WP 1 Start up
(2 months) from 15/11/07 to 14/01/08
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Aims

• To fix the operational and logistic conditions
  necessary to the activities start up
• To share the working plan in terms of activities,
  tasks and responsibilities
• To finalize the agreements among the Contractor
  and all partners
• To share Parameters and Indicators for quality
  control, Monitoring Plan and related tools
• To share project internal and external
  communication plan
• To plan and realise tools and channels to be
  used for project internal and external
  communication
• To start up the project dissemination towards
  partners networks

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Expected outcomes/outputs

• Identify internal and external communication
  instruments and modalities
• Creation of project graphic design
• Creation of project website
• Realisation of the 1st Partnership Transnational
  Workshop in Athens
• Preparatory work documents and Workshop minutes
• Working plan detailed form, describing activities
  and liabilities of each partner
• Execution of an external communication plan
• Project presentation brochure
• Sub-contracts between partners and Coordinator
• Financial Guarantee (Promoter)

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Role and tasks of partners involved

• P1 - Ce.Ri.S.
• Relations with the National Agency relevant to
  project administrative issues.
• Agreements with partners (Subcontracts)
• Drafting of internal Monitoring Plan and relevant
  instruments
• Cooperation in the organization and animation of
  1st Transnational Workshop
• P2 - IEKEP
• Organization of the 1 partnership workshop (GR)
• P7 - TRUST
• Realisation and production of project Brochure
  (IT/EN)
• Project website planning, design and realisation
  of project graphic design
• ALL PARTNERS
• Contracts with Coordinator
• Internal Monitoring Plan Validation
• Draft and transfer of information to be published
  on project website
• Project website links activation
• Dissemination of information related to the
  project within their internal institutional
  website
• Start up mailing list drafting
• Participation to 1 Partnership Workshop in Rome

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WP 2 Analysis of prototype adaptability in
relation to its use in different contexts
(4 months) from 15/01/08 to 14/05/08
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Aims

• To verify the original prototype (e.g.
  transferability towards targets and new
  countries, also considering existing rules and
  regulations such as Europass, citizen leaflet,
  competences analysis) in order to avoid its
  redundancy with respect to existing tools.
• To identify possible margins of adaptation with
  reference to its use
• (organizational and technological assets
  analysis of the identified centers)
• To analyse the availability in changing the
  existing practices.
• To create a map of potential beneficiaries of the
  experimentation and transfer actions planned.
• To start-up a process to involve direct or
  indirect beneficiaries of project
  results/outcomes

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Activities

• Realisation of two main research activities.
• 1. The first, propaedeutical to the second,
  relates to the development of a 3 days working
  Laboratory, to be held in Rome (IT).
• It is necessary to share contents and methodology
  of the prototype on which the project is based
  (digital portfolio training course) among all
  partners.
• To the Lab must participate
• Delegates who were in attendance at the 1st
  workshop (GR)
• 1-2 experts, identified by each partner, for
  their expertise in guidance and counselling,
  employment, creation and management of
  technological informative systems.
• The Laboratory will be a working session
  composed by groups of experts coming from the 4
  countries involved. Each group will have specific
  internal competences integrating the others,
  necessary to reach the proposed objectives (from
  a methodological, content and technical point of
  view).
• The Lab will be chaired by P6- DPSS 38
  representatives and will be articulated as
  follows

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Activities
The Lab will be chaired by the University
representatives (P6) and will be articulated as
follows

• - a general informative session to introduce the
  prototype features, (1 day) focusing on
  contents, technological support, organizational
  conditions allowing its use in the current
  prototype version
• - a discussion session (focus group), (2 days)
  aimed at
• Receiving a feedback on the product
• Collecting information on the contexts where it
  can be transferred
• Collecting contributions useful to realise the
  next field analysis (interviews).
• 2. the second activity (research-action), will be
  aimed at the starting up of beneficiaries
  involvement in the project, through the
  realisation of de visu interviews with the
  potential prototype user.
• For each Country will have to be run at least 4
  interviews (16 in total) with operators working
  in
• - Second opportunity Schools/vocational training
• - Training Agencies
• - Vocational training centers
• - Universities
• - Associations
• Social partners organizations
• - Intermediate Companies (e.g.Temporary works
  Agencies)

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Expected outcomes/outputs

• Lab working material and minutes
• Interview grid Format
• 4 National Study
• 1 Comparative Study
• Information to adapt the prototype on
  technological and content terms, according to the
  specificities of each national context involved

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Role and tasks of partners involved
P1 - Ce.Ri.S. Management, coordination and
monitoring of research and dissemination
activities Cooperation in the Organization of the
Laboratory P7 - TRUST Informatization of
mailing list produced by all partners and editing
of Newsletter n.1 (on website) Updating project
website Agreement with the expert in charge of
independent evaluation P6 DPSS 38 Management
and animation of the Laboratory to be held in
Rome Scientific supervision of research
activities and quality results P2 IEKEP P3
ETEO P4 ESTIA- P5 SOLCO - P6 DPSS 38 P7
TRUST Realisation of interviews addressed to
operators Drafting of National reports
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Role and tasks of partners involved
P1 Ce.Ri.S. - P5 SOLCO - P6 DPSS 38 P7 TRUST
Work out of Lab working material and minutes and
interview grid format Drafting of Comparative
Report (IT-EN) synthesizing Laboratory and
research outcomes, including information related
to the prototype adjustment, both from a
technological and content point of view,
according to the features of the national
contexts involved. ALL PARTNERS Participation to
the working Lab in Rome Cooperation in the
dissemination of project outcomes/products,
according to activities, modalities and
instruments provided for in the proposed
evaluation and dissemination plan Drafting of
mailing lists and contributions for the
Newsletter n.1
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WP 3 Prototype adjustment and re-drafting (beta
version)
(2 months) from 15/05/08 to 14/07/08
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Aims

• To adjust and re-draft the prototype (digital
  portfolio training course) from a linguistic,
  technological and content point of view
• To disseminate project interim products and
  outcomes, by a considerable number of
  target-entities.

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Activities
The activities will be focused on the development
and production on informatics support, of the
beta version of the Model, according to the
outcomes of all research actions and analysis
realised up to now.
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Expected outcomes/outputs
Beta version of the Model (Portfolio training
model) on informatics support (CD Rom in all
partnership languages EN)
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Role and tasks of partners involved
P1 Ce.Ri.S. Management, coordination and
monitoring of project activities P7 -
TRUST Production of Model beta version (Portfolio
training model) Updating of project website
and Mailing lists P2 IEKEP P3 ETEO P4
ESTIA- P5 SOLCO - P6 DPSS 38 Cooperation in
the model beta version creation (Integration,
updating and translation of Portfolio contents
training model) ALL PARTNERS Cooperation in the
dissemination of project results/products,
according to activities, modalities and tools
provided for in the proposed evaluation and
dissemination plan Mailing lists Updating
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WP 4 Beta version experimentation
(4 months) from 15/07/08 to 14/11/08
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Aims

• To experiment the adjusted Model on a
  representative sample of different typologies of
  entities, as previously identified on the map, in
  the 4 Countries involved in the partnership.
• To disseminate interim products and outcomes
  achieved, by a considerable number of
  target-entities.
• To involve direct and indirect beneficiaries of
  project products/outcomes.

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Activities

• The Experimentation will be performed on 2/3
  entities representative of each category chosen
  with reference to target (e.g. schools,
  Universities, etc.).
• Each partner will have
• to identify the beneficiary-organisations
  (Creation of a Map)
• to monitor the experimentation phase during its
  implementation by the chosen subjects
• to tutor the operators in the use of the
  Portfolio.
• The Experimentation activity will be articulated
  in two phases
• 1. Partners will identify a group of operators,
  within the entities where the experimentation
  will be executed. To such operators will be
  granted 2-days training sessions focused on the
  use of the portfolio (1-day front session and
  1-day session dedicated to simulations, analysis
  and study of situations that might occur in
  praxis.
• Such action is unavoidable for the execution of
  the subsequent phase.

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Activities
2. Successively, for 4 days the trained
operators, accompanied by a coach pertaining to
partner organization, will apply the tool
(digital portfolio) with their beneficiaries-users
. The coaching action will be supported by the
use of a grid for the recording of
operators-users dynamics. The grid will be filed
by the coach during each portfolio creation and
the information collected will be synthesized in
a short outcomes report. On the fifth day
operators and coach will discuss experimentation
outcomes and (if the case) will formulate
possible suggestions related to modifications and
improvements that might be brought to the tool in
its final version. During the experimentation
it is foreseen to produce not less than 5
portfolios for each Country.
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Expected outcomes/outputs

• Contents and didactical material for the 2-days
  training session to operators
• Dynamic operator/user observation grid and
  protocol related
• National synthesis report on outcomes and
  experimentations trend
• Compared experimentation report (approximately 20
  Portfolios)
• Project Interim Report (for National Agency)

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Role and tasks of partners involved
P1 Ce.Ri.S. Management, coordination and
monitoring of project activities Project Interim
Report P7 - TRUST Updating project
website Mailing lists integration Production of
materials to realise the training sessions
(didactical support) Publication of Newsletter
n.2 on website P6 DPSS 38 Scientific
supervision of experimentation activities and of
outcomes quality Work out of the dynamic
operator/user observation grid (Format) Drafting
and identification of contents, supports and
didactical materials to ealise the training
sessions.
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Role and tasks of partners involved
P2 IEKEP P3 ETEO P4 ESTIA - P5 SOLCO - P6
DPSS 38 P7 TRUST Realisation of activities
aimed at experimenting the Model (beta version)
on local context (identification of entities,
training and coaching) and drafting of National
reports. P1 Ce.Ri.S. - P5 SOLCO - P6 DPSS 38
P7 TRUST Comparative analysis report on
experimentation outcomes (IT-EN) ALL
PARTNERS Cooperation in the dissemination of
project products/outcomes, according to
activities, modalities and instruments provided
for in the proposed evaluation and dissemination
plan Mailing lists updating Drafting Newsletter
n.2 contributions Respect of all the
administrative tasks required to submit the
Interim report to the National Agency
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WP 5 Dissemination, evaluation and model
adaptation (final version)
(3 month) from 15/11/08 to 14/02/09
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Aims

• To adapt and ri-draft the model beta version
  (digital portfolio training course) from a
  linguistic, technological and contents point of
  view, according to experimentation outcomes.
• To share possible difficulties encountered during
  the activities realised
• To verify outcomes performance and expected
  results
• To share the management and realisation plan
  related to the following activities
• To disseminate products and outcomes achieved, by
  an increasing number of beneficiaries

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Activities

• The phase begins with the realisation of the 2nd
  partnership Transnational Workshop and of the 1st
  Project Dissemination Seminar (France).
• The meeting will be organized within 14 months
  from the project start-up and will represent an
  important occasion for the partnership to
• analyse and share the difficulties encountered
  during the experimentation phase
• verify the achievement of project outcomes.
• The 1-day session workshop will be functional
  both for the preparation of the Dissemination
  Seminar to be held on the following day, and for
  drafting and sharing operative suggestions useful
  for the management and execution of subsequent
  adjustment and transfer activities.

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Activities
The 1- day Dissemination Seminar will be focused
not only on the project general presentation, but
also on the sharing and disseminating of the
outcomes achieved, represented mainly by the
Model (portfolio training course) in its final
version. Participants, representatives of all
target groups identified (either those already
involved in the experimentations either those
potentially interested) will be encouraged to
intervene in working groups and round tables that
will typify the seminar trend. In this way,
considering that France will not be actively
involved in the transfer phase of the Model final
version, it will be possible to strengthen its
dissemination also within this national
context. In the meantime the final version Model
will be developed and created on informatics
support, in all partnership national languages.
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Expected outcomes/outputs

• Model final version (Portfolio training model)
  on informatics support (CD Rom in all partners
  languages EN)
• Preparatory materials and workshop Minutes
• Divulgation materials and seminar interventions
  Abstract

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Role and tasks of partners involved
In this phase University of Rome, Ceris, TRUST,
Solco e IEKEP will be primarily involved. P1
Ce.Ri.S. P7 TRUST Management, coordination and
monitoring of project activities Support in the
organization and animation of 2nd Transnational
Workshop and of 1st Dissemination Seminar
(France) Production of Model final version
(Portfolio training module) Website and Mailing
list updating P4 ESTIA Organization of 2nd
Transnational Workshop and 1st Dissemination
Seminar P2 IEKEP P3 ETEO P4 ESTIA - P5
SOLCO - P6 DPSS 38 P7 TRUST Cooperation in
final version Model creation (integration and
translation of Portfolio training model
contents) ALL PARTNERS Participation to 2nd
Transnational Workshop and 1st Dissemination
Seminar Cooperation in dissemination of project
outcomes/products Mailing list updating
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WP 6 Final Model Transfer
(8 months) from 15/02/2009 to 14/10/2009
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Aims
To Transfer the final version of the model
(Digital Portfolio training course) to a wider
number of operators and organisations.
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Activities

• The transfer activity structure is similar to the
  one provided for in the experimentation phase,
  but shall include
• The execution on two national contexts (IT/GR)
• The involvement of a wider sample of
  beneficiaries
• A longer implementation phase.
• The Transfer will be realised within not less
  then 10 organisations (representative of each
  category chosen with respect to targets), for
  each partner involved (tot. 20 at least).
• Also in this case, each partner involved (IT/GR)
  will have to
• identify the beneficiary-organisations (Creation
  of a Map)
• monitor the experimentation phase during its
  implementation by the chosen subjects
• tutor the operators in the use of the Portfolio.

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Activities
On the whole, the activity will be articulated in
two phases. 1.Partners will identify a group of
operators to which will be granted a 5-days
training session focused on the use of the
portfolio (1-day front session and 4-days
session dedicated to simulations, analysis and
study of situations that might occur in
praxis. Such action is propaedeutical to the
subsequent. 2. During approximately 15/20 days
the trained operators accompanied by a coach
(pertaining to partner organization) will apply
the tool (digital portfolio) with their
beneficiaries-users. At the end of the transfer
at least 10/20 portfolios for each Country shall
be produced.
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Expected outcomes/outputs
At the end of the Transfer phase must be
available in total 20/40 Portfolios (10/20 for
Italy and 10/20 for Greece)
It is possible to foresee the collection of filed
Portfolios in a database that could be integrated
into existing informative systems already
available in centers where the transfer has been
executed.
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Role and tasks of partners involved
P1 Ce.Ri.S. Management, coordination and
monitoring of project activities P7
TRUST Project website updating Publication of
Newsletter n.3 on website P5 SOLCO - P6 DPSS 38
Scientific supervision of transfer activities
and of outcomes quality P1 Ce.Ri.S. - P2 IEKEP
- P5 SOLCO - P6 DPSS 38 P7 TRUST Execution of
activities aiming to transfer the final Model in
national contexts (entities identification,
training and coaching) ALL PARTNERS Cooperation
in dissemination of project outcomes/products Mail
ing lists updating Drafting of Newsletter n.3
contributions
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WP 7 Final Conference
(1 month) from 15/10/2009 to 14/11/2009
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Aims

• To examine outcomes reached in the execution
  process.
• To identify strength and weak aspects
• To identify transferability margins and
  conditions
• To identify instruments and modalities for the
  project follow up
• To accomplish to obligations provided for in the
  Agreement with the National Agency

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Activities
Final conference in Rome, presentation of
outcomes and products, sharing and examining
solutions finalized to enlarge network of
potential users
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Expected outcomes/outputs

• The final outputs of the project to be presented
  during the Final Conference are
• CD Rom including (around 2000 copies)
• Portfolio Prototype and related tools (protocols
  of use - handbook) in all partnership languages
  English
• Training Module prototype in three languages
  guidelines (IT-GR-EN)
• Eventually, database of the portfolios produced
• External evaluation report
• Project website
• Project Final Report

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Role and tasks of partners involved
P1 Ce.Ri.S. Management, coordination and
monitoring of project activities Drafting and
presentation of project Final report P7 -
TRUST Publishing of Newsletter n.4 on website
Production and masterization of Final CD Rom
(2000 copies) P1 Ce.Ri.S. - P5 SOLCO - P6
DPSS 38 P7 TRUST Cooperation in the
organization of the project final Conference to
be held in Rome P2 IEKEP P3 ETEO P4
ESTIA- P5 SOLCO - P6 DPSS 38 Participation to
project Final Conference ALL PARTNERS Cooperatio
n in dissemination of all project
outcomes/products Respect of all administrative
tasks expected for the submitting to the National
Agency of the project Final Report Drafting
contributions of Newsletter n.4