Use of the Police Training Costing Model at West Mercia Police

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Use of the Police Training Costing Model at West
Mercia Police

• Sarah Woodward
• 18th September 2006

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Uses

• Problem Solving
• Checks and balances
• Pricing
• The Colour of Money
• Evaluation
• Summary

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Problem Solving 1The question

• 8.40 a.m. 20/06/2006
• Query from Call Management
• How much does it cost to train a call handler? We
  are losing too many too quickly.

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Problem Solving 1The answer

• 9.10 a.m. 20/6/2006
• Answer from Training and Development
• Total budgeted cost per student for 2006/07 is
  1888.

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Problem Solving 2

• How much does it cost to train a student officer?
• IPDLP costed in subject areas
• e.g. Diversity, Officer Safety training, PNC, OIS
• Reflects the input of other teams into IPLDP

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IPLDP

• OT 422 Corporate induction
• GP 314 IPLDP induction (5 weeks)
• GP 315 Workphase 1 (3 weeks)
• GP 316 Witness Phase (6 weeks)
• GP 317 Workphase 2 (3 weeks)
• GP 318 Suspect Phase (6 weeks)
• GP 319 Workphase 3 (3 weeks)
• GP 320 General policing (6 weeks)
• GP 321 Workphase 4 (3 weeks)

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IPLDP other unit input

• GP 313 Phase 2 Diversity
• DT 77 Basic Driving Assessment
• DT 138 Scene Safety
• GP 05 Officer Safety training
• IT 02 CRIMES General Enquiry User
• IT 01 CRIMES PC Basket
• IT 339 OIS Browser
• IT 460 IT Induction
• PNC Awareness (Work books in ICT Centre)
• OT 232 First Aid Centrex Module 2
• IT 223 Airwave

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Problem Solving 3

• How much does operational duty cost us?
• Costed time recording results
• cost of time spent on operational activity e.g.
  tactical advice by firearms officers

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Problem Solving 4

• How much does non training activity cost us?
• assessment centres.
• remove the cost of activity run by Personnel in
  other forces - more effective comparison

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Checks and Balances

• Actual costs 2005/06
• Course numbers from training admin system
• Apply resources and costs
• Spare capacity x section sky high!

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Checks and Balances

• Course questionnaires but no activity for a range
  of related courses

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Checks and Balances

• Check back to sections planner
• Close working relationship
• Admin system circumnavigated
• Outcome?
• HR not updated with skills
• training days under reported
• Costing Process led to correction

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Pricing

• Costing Model can be used to inform pricing
• Direct Costs
• Opportunity costs
• Overheads
• True Total Cost

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Pricing

• Direct Costs include
• Total staff cost
• Pay, NI, Pension, Allowances, CRTP, SPP,
  Employers Liability Insurance
• Significant Equipment and assets
• Hired Services
• Particular care needed with staff costs

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Pricing

• Opportunity costs
• Significant asset covers use of firearms range
  etc
• But does an IT room cost the same to run as a
  standard class?

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Pricing

• Overhead Rate
• Use percentage overhead from costing model
• Adjust for premises

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The Colour of money

• Increase the focus on money
• Improve financial monitoring
• Its not about ticking boxes but what you discover
  along the way

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The Colour of money

• 2002/03 - overspent
• 2003/04 - overspent
• 2004/05 - overspent
• 2005/06 - planned positive variance
• Outcome Finance dept support for new projects

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Evaluation

• J Happy Head of Department
• J Happy Director of Finance
• J Happy Trainers (sometimes!)
• J Happy Customers
• ? Happy HMIC and Auditor - Hope so!

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In SummaryUse the model to..

• Answer departmental /divisional queries
• Monitor activity
• Inform pricing calculations
• Improve financial awareness
• Keep Customers happy!