Where to begin

1
Where to Begin
A Do-It-Yourself Guide to Designing Your Own
Preventative Maintenance Plan
2
Which Shape Do You Prefer?
7
3
Squares make great teammates because theyre

• hard-working
• honest
• trustworthy

4
Circles make great teammates because theyre

• kind
• warm
• compassionate

5
Triangles make great teammates because theyre

• verbal
• intelligent
• assertive

6
Squiggles make great teammates because theyre

• creative
• flexible
• innovative

7
What Came First?
The Preventative Maintenance Plan
OR
The Emergency!
8
Potential Barriers To Creating A PM Plan

• Time is needed to complete the cost vs. benefit
  analysis
• Need to buy a computer software to manage PM
  program
• Unqualified Staff

9
Assembling Information

• Drawings
• Plumbing Heating
• Structure / Roof Facade
• Grounds
• Electrical
• Locks
• Interiors
• Vehicles

10
Drawings

• As-built drawings
• Easy for new construction
• Use maps of the building
• Use Google Earth to get a property plan

11
Plumbing Heating

• Locations of water and gas shut off valves both
  in the units, for the risers and for the building
• Location of gas and water connections from
  building to main lines (street)
• Locations of all sprinkler heads with shut off
  information
• System flushing/draining information
• Standpipe locations
• Riser drawings

12
Plumbing Heating

• Make, model, type information of all fixtures,
  including pumps, toilets, water heaters, faucet,
  shower nozzles
• Warranty information for all fixtures
• Maintenance information for all fixtures
• Chimney/stack cleaning information
• Boiler/furnace cleaning and maintenance schedule
• Boiler/furnace shutoffs
• Thermostat locations

13
Structure / Roof Facade

• Color, style, replacement and repair information
  for façade, roof, windows, gutters, doors
• Instructions for assembly/replacement of window
  parts

• Manufacture maintenance information
• Color chips for façade
• Location for lead bearing walls
• Weatherproofing materials and guidelines

14
Grounds

• Make, model, maintenance and repair information
  for playground equipment
• Landscape map
• Make, model, maintenance and repair information
  for lawn care equipment

15
Electrical

• Location map for all circuits or fuses
• Location of service cables to street
• Location map for all fixtures (light, security),
  listing bulb requirements
• Warranty, repair and replacement information for
  all fixtures
• Smoke/carbon monoxide detector location map,
  battery information

16
Locks

• Key and cylinder codes from all locks
• Map marking all lock types
• Map coordinating to key system
• Key assignment rooster

17
Interiors

• Paint chip with name and brand
• Wall cleaning information
• Carpet/floor covering swatch with name and
  brand
• Carpet/floor covering cleaning information
• Make, model of all appliances with warranty and
  repair information

18
Vehicles

• Make, model, year of each vehicle
• Annual picture of each including current odometer
  reading
• Maintenance every 5K miles use checklists

19
So ... How Do You Eat An Elephant?
Answer ... One Bite At A Time!
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What Section Should I Start On First?

• Prioritize your efforts
• What are you spending the most time repairing?
• Which equipment has the highest downtime?
• Which equipment has the highest required
  maintenance?
• Which equipment requires repetitive repairs?
• Which equipment is a lynch-pin to your
  operations?

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Create Your Written Procedures

• List the tools, parts or instruments needed
• A form to document readings measurements,
  including appropriate range of values to indicate
  normal
• Safety considerations should be listed (i.e.
  lock-out procedures, wearing safety goggles)

22
Example Drinking Fountain

• Get manufacture to supply manual - use the
  internet
• List the issues you have and try to determine the
  cause
• Create troubleshooting guides for your
  application
• Apply the checklist for PM to minimize
  emergencies
• Create a work history log to record what work has
  already been done

23
The Preventative Maintenance Planning Cycle
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For More Information

• Check with your manufactures
• What preventative maintenance do they recommend?
• Staff experiences
• What have they witnessed?
• Check online for generic PM steps to model
• Institute of Electrical Electronic Engineers
  (I.E.E.E.)
• American Society of Mechanical Engineers
  (A.S.M.E.)
• National Fire Protection Association (N.F.P.A.)