Diapositive 1

1
Welcome to
Aix en Provence IUT

2
Guidelines for arrival

• Before you arrive
• Read this guide through carefully it contains a
  lot of important information. We have specially
  asked former exchange students to help us build
  this guide to make sure everything you need is
  included.
• The academic year will commence on 15th
  September for the First Year and on 8th September
  for the Second Year.
• It is strongly recommended to arrive one week
  before the college starts order to get settled
  and to ensure you access your room at Cité
  Universitaire, (CROUS). August is still a
  vacation period and the opening dates are
• As soon as you know your arrival date please
  inform and book an appointment with
• Ms Garcia (responsible of foreign students IUT)
• (garcia_at_univmed.fr)
• Richard COMTE (responsible of foreign students
  GEA ) (richard.comte_at_univmed.fr)
• We also recommend to prepare a list of all your
  questions before the meeting to cover all the
  topics you want to address.

3
Guidelines for arrival
IUT plan
4
Guidelines for arrival

• What to do upon arrival 
• If you arrive during the opening hours of CROUS
  office. See map.
• get your room keys,
• go to the IUT the next day to go through all of
  the inscription formalities,
• in order to do all that on the day of your
  arrival, otherwise you have to stay at the youth
  hostel for the first night, and go to the office
  the next day.
• At IUT Mr Comte office is on the second floor on
  the right, room number 213.
• Ms Garcia office is on the bottom floor in the
  corridor on the left side of the lounge.

5
Guidelines for arrival
Crous plan
IUT
http//www.crous-aix-marseille.com
6
IUT presentation

• INSTITUT UNIVERSITAIRE TECHNOLOGIQUE
• Avenue Gaston Berger 13621 Aix en Provence Cedex
  1
• Tel [phone] (from abroad
  33.4.42.93.90.00)
• Fax [phone] (from abroad
  33.4.42.93.90.90)
• Web site www.iut.univ-aix.fr
• Scolarity 04.42.93.90.00

7
IUT presentation

• Département Gestion des Entreprises et
  Administrations
• (GEA) Department of Business Administration
• Head of department Richard Comte
• Secrétariat Isabelle MARIET 04 42 93 90 27
• (I) Département Informatique
• Head of department Marc Laporte
• Secrétariat Sylvia Negrier 04 42 93 90 43
• (TC) Département Techniques de commercialisation
• Head of department Agnes Deleaval
• Secrétariat Sylvie Konan 04 42 93 90 57

8
IUT presentation

• (GMP) Département Génie mécanique et Productique
• Head of department Gilles Corneloup
• Secrétariat Nicole Ferre 04 42 93 90 38
• (GLT) Département Gestion Logistique et Transport
• Head of department Laurent Livolsi
• Secrétariat Christine Cano 04 42 93 90 16

9
IUT presentation

• Adresse 5 Bis, Avenue Albert Schweitzer-Encagnan
  e 13090 Aix-en-Provence
• (GU) Département Gestion Urbaine
• (iutgesur_at_romarin.univ-aix.fr)
• Secrétariat Roselyne Albert 04 42 64 56 63
• Adresse Cité du Livre 8 Rue des Allummettes
  13098 Aix-en-Provence cedex 2
• (ML) Département Métier du livre
• (iutmld_at_univ-aix.fr)
• Secrétariat Mireille Boullay 04 42 93 18 18

10
IUT presentation

• Timetables
• It is possible to pick courses from different
  departments, but sometimes you will have to ask
  for a special permission. You can also pick
  courses from both, first and second year
  schedule. Deal through Ms Vasse in all these
  matters, because people are quite sensitive about
  skipping steps in hierarchy. The major problem
  with combining your timetable is that the classes
  start at a different time on each department, and
  the first years start later that the second
  years, so be prepared that it will most probably
  take few weeks to combine your final timetable.
• The timetables for each class come out on the
  Friday before the courses start, and you can get
  all of the timetables from the Secretariat of
  each department, if you explain that you are an
  exchange student.
• You can negotiate about exams with your teachers,
  and in most cases its possible to replace the
  exams with written reports and/or presentations,
  or at least to have the right to have a
  dictionary with you at the test.

11
IUT presentation

• All departements their courses (names of courses
  in French)
• GEA (Gestion des administrations et entreprise)
• GMP (Génie mécanique et productique)
• ML (Métiers du Livre)
• TC (Technique de commercialisation)
• GU (Gestion Urbaine)
• I (Informatique)

12
IUT presentation

• Tutor students
• In about 3-4 weeks after school starts you will
  get a tutor student (Parrain / Marrain) to help
  you with all the problems you have with your
  studies.
• You can ask them for their notes, to help you
  revising for exams. They are usually students who
  will do their exchange the next year, or who are
  otherwise internationally focused.
• There is also a student representative called
  Délegué, who works as the link between students
  and teachers. It is possible to subscribe on a
  mailing list about happenings at the school.
• The Déleguécan also help you with your
  problems considering your studies.
• Notice boards
• Every department and every class on each has
  their own notice board.
• Read these because they contain all important
  information about all modifications on
  timetables, cancelled classes, test dates etc.

13
IUT presentation

• French courses
• If you want to take French courses, you have to
  contact Mme Garcia, Tourist Office or Faculte des
  Lettres.
• WARN!!! courses starts from september so dont
  forget your inscription when you going to arrive.

14
IUT presentation

• Internet
• Internet coffee cost about 3/hour, there are
  several in Aix. There are many computers at the
  school, but you have to find Mr Pierre Cépi
  (office in second floor
• on the left side) to get your login name and
  password.
• Its possible to print in the computer lab or in
  the library, but you need to bring your own
  paper. GEA computer class in the second floor is
  open until 19.30. There are 4 computers a scanner
  and a printer (you have to bring your own paper)
  in GEA library, including one where you dont
  need a password.
• Computers at Gazelles cost 50 / semester,
  contact Students in Aix for more information.

15
IUT presentation

• Library
• IUT departments libraries
• You have access to several libraries. You can
  only borrow home from your own departments
  library, in other libraries you have to study in
  place.
• In GEA library you can take photocopies, but you
  need to buy a copy card, which is useful but
  quite expensive at the GEA library. (There is a
  copy shop two blocks away where it is cheaper to
  take copies). There are also computers, a scanner
  and a printer at the library. You have to bring
  your own paper to print.
• Others Library
• The library of the Faculté des Sciences
  Economiques (in Aix and in Marseille).
• 2 other university libraries
• Section Law and Economics ( Droit et Economique,
  3 Avenue Robert Schuman)
• Section Humanities (Lettre, 29 Avenue Robert
  Schuman)
• The libraries of the different research centres.

16
IUT presentation

• HOLIDAYS
• FIRST SEMESTER
• All saintsDay 1er Novembre
• Armistice Day 1918 11 Novembre
• Christmas holidays (2 weeks)
• Exams 1er semester
• February Holidays (2 weeks)
• SECOND SEMESTER
• Easter Holidays (2 weeks)
• Labour day 1st of May
• Thursday Ascension Day mobile en Mai
• Armistice Day 1945 8 Mai
• Whitsuntide Monday
• Exams 2nd semester
• Summer Holidays (2 months)

17
IUT presentation

• Student associations
• There are many students associations in Aix.
  AEGEE, Students in Aix, Asso GEA, Asso TC, Asso
  GLT and many more. They all organise activities
  from the beginning of the academic year in early
  October. In GEA the Asso GEA organises soirees,
  an integration week-end and other happenings.
• Find the Asso GEA representative and ask what
  kind of different activities there are going on,
  because they go to lessons to tell about
  happenings, and as you wont most probably be
  attending all of the courses, you might not get
  the information otherwise.

18
IUT presentation
19
Entering

• Official documents
• A valid passport / EU identity card for EU
  citizens, from outside EU, contact your consulate
  or embassy for further information
• Photocopies of your passport (around 5 copies,
  you will need these at the bank, for the CAF etc,
  so you dont have to carry your actual passport
  with you all the time, it also makes things
  quicker to have ready photocopies)
• 10-16 face identity pictures ( bring a lot,
  because at the beginning everyone is asking you
  for photos, you need 4 for C.R.O.U.S, 1 for
  school, 2 for University sports card, 1 for
  bus...)
• A paper stating your studies abroad ( ECTS
  formulary for Europeans)

20
Entering

• Inscription formalities
• When you go to the I.U.T to meet Ms Garcia and
  MsVasse.
• You will be able to find ms VASSE in its office
  on the 2ième floor and if
• need be ms Garcia or the schooling which is in
  the hall while entering on
• the left.
• Get an inscription form to give back to the
  Service de la scolarité(Get an inscription form
  for the student rooms accommodation)
• Get a form for the police office for foreigners
• Get your Student card (for this you need a
  passport photo)
• Fill in your inscription forms of the University
• Go through your study plan and start preparing
  your timetable
• The University Office for foreign students
  (Strangers students office of university) handles
  the first steps of police formalities for
  students who stay longer than 3 months in France
  (Residence permit).

21
Accommodation

• There are two main possibilities of housing. You
  either stay at, city universities which is a
  student dorm, or you try to find yourself an
  apartment from the private market.
• Cité U is by far the easiest and cheapest
  option. Staying in student dorms is very cheap
  compared to private housing (100-300
  cheaper/month).
• It might also be a bit difficult to find
  yourself an apartment in September, because there
  are so many other students looking for housing as
  well.
• In any case, make your decision about the
  housing early enough, because you have to inform
  Mme Garcia (garcia_at_univmed.fr) as soon as
  possible if you dont want to live in the student
  dorms, and you also have to have more money if
  you want to live in the town centre.
• University cities ou Private accommodation
• Proposal for a housing with virtual visits
• http//www.adele.org/public/residence/residence_li
  ste.php?ville_mereAIX-EN-PROVENCE

22
Accommodation

• Caisse dallocation Familiale (CAF)
• CAF is a state institution who gives housing
  aid. So make sure you hand in the form in time,
  because it takes about two months before you can
  get your aid.
• There is CAF information point at MADE, and you
  can get the application forms from there. You can
  get 50-150 / month, depending on how you live,
  is it a studio, dorm room or an apartment. You
  can find more info on www.caf.fr.
• The website is very good, but unfortunately only
  in French. Later on when your application has
  gone through, you can also check the date of the
  next payment there.
• All to obtain accommodation subventions
• To be titular of a leasing agreement
• To occupy housing with principal document of
  title
• http//www.caf.fr/

23
Accommodation

• WARN! You also have to ask your landlady/lord to
  fill in a form for the CAF. If they were not
  planning to rent the apartment the official way
  i.e. pay the tax for letting the apartment, you
  will have problems with this, and without the
  form filled by the landlord/lady, it will be
  impossible to get housing aid.
• So bear this in mind before renting your
  apartment, and make sure to check with the person
  whos letting it if it is possible to get CAF for
  the apartment. Example You are renting a studio
  for 500, if you get the CAF, you can get about
  150 of aid every month, if your landlady/lord
  refuses to fill in the form for you, you will end
  up paying it all by yourself.
• To quicker things a bit, pick up your forms
  right away, and get your landlady/lord to fill
  them in right on the spot when you are writing
  your rent contract. If you live in the student
  dorms, you have to go to the CROUS office or ask
  Ms Garcia how to get this part of your form
  filled.
• You need to get subvention
• Form filled in by you
• Photocopy of your rent contract
• RIB code from your bank
• A photocopy of your passport
• Form filled by your landlord/lady

24
Accommodation

• LAUNDRY
• You have to wash your clothes in Laundrettes.
  There is one opposite Arc de Meyran, and plenty
  in the town centre. Washing costs about
  3/machine, and drying 30c/5 min. Arc de Meyran
  also has a Laundrette room on the first floor.

25
University refectory

• Meals
• There are 4 university refectories in Aix
  Gazelles, Cuques, Fenouillères and Arts et
  Métiers. They provide meals at low prices (about
  2.80 or 26 for 10 tickets) at lunch time and at
  dinnertime.
• One meal consists of 4 items, and you can choose
  between few possibilities. Items are vegetables,
  meat, salad, dessert and soft drinks, so you have
  to pick 4 out or 5, depending on what you want.

26
Public transport

• Marseille airport
• An association called Students in Aix offers a
  service to pick you up from Marseille airport.
  See their website fore more info
  www.studentsinaix.org and to book someone to meet
  you there. This is a good association who
  organises lots of activities, parties and trips
  for exchange students, and you can meet lots of
  people there.
• There are also shuttle buses (bus, navette) from
  Marseille airport to Aix bus station (Gare
  Routière) about every 30 min. You can either buy
  tickets from the ticket office outside the
  airport, or from the driver (7.5 in 2003).
• To find the bus stop, follow the bus signs at the
  airport. Aix centre is about 40min from the
  Airport. The bus makes one stop at Aix Gare TGV,
  the bus stop is under the TGV station, make sure
  you dont get off at this stop, because its only
  half way to town centre! Get off at Aix Gare
  Routière!!
• From Aix centre you need to go to
• - the bus Mini 2 Quques for CROUS
  office
• - Bus nr 6 Val de Larc for IUT
• - Bus nr 4 Jas de Bouffan for Auberge de
  Jeunesse, the youth hostel.
• - Ask the driver to tell you where to get off
  the bus

27
Public transport

• Bus information
• Main information point and ticket sale for local
  buses is at the Tourist Office at La Rotonde. You
  can buy tickets and get all timetable information
  there. One trip costs 1.10 , and you can change
  bus once within an hour.
• Monthly and weekly tickets are only for sale for
  full weeks/months. So if, for instance, you want
  a ticket for November, go to the tourist office
  to buy it on the last Friday of October, to get
  the full advantage of the ticket.
• You can get student discount of monthly and
  weekly tickets, so remember to take your student
  card with you. You also need a piece of
  identification and a photo for the weekly and
  monthly tickets.
• There are also 10 journey tickets you have to
  stamp your ticket when you get in a bus, and
  there are regular checks on this, so be careful
  and stamp every time.
• Informations and sale. 2, place du Général de
  Gaulle Office du Tourisme Tél. [phone]
• Site www.aixenbus.com
• Rates Single Ticket fare (1.10), 10 trips
  (7.70), Weekly
• cards(7.70), Montly cards (20), Season tickets
  12 months
• (130).

28
Public transport

• Trains
• National trains are called SNCF. People between
  12-25 years of age can get -25 reductions on
  blue hours, but no reduction on white hours. With
  card 12-25 you can get -50 on blue hours and
  -25 on white hours.
• Collect a little guide from train station about
  blue and white hours. Card 12-25 costs about 50
  and is valid a full year from the date of
  purchase. For example if you go twice to Paris by
  TGV its already worth buying.
• In TGV there are no blue or white hours, only
  certain number of cheaper places in each train,
  so you have to book early! Train is the best way
  to go to Paris, its the quickest and cheapest
  it only takes 3 hours by TGV.
• Informations et reservation
• Tél. [phone]
• www.sncf.fr

29
Public transport

• Taxi
• Taxi radio aixois
• Tel  [phone]
• www.taxisradioaixois.com
• The transport of the disabled
• 60, bd la Pomme 13011 MarseilleTél.
  04.91.11.41.00

30
Banks

• Banks are expensive, check the prices for
  various operations before opening your account,
  normally its only free to withdraw money from
  the cash points that belong to the same bank
  where you have your account.
• There are several campaigns in the beginning
  of September, because there are many new students
  moving in, so remember to ask for freebies when
  you open your account. Normally you have to book
  an appointment at the bank to open your account.
• It may take weeks to get your credit/debit
  card and chequebook, and its quite likely, that
  there will be problems you just have to be
  patient and go to the bank to complain every time
  something comes up.

31
Banks

• Open a bank account ( necessary for opening a
  fixed telephone line, and/or internet connection
  and for renting subvention ). So take care of
  opening your bank account in time, because
  otherwise it postpones other things you need to
  have done.
• The main thing you need from your bank is this
  little piece of paper called the RIB-code. It
  states your account number and 2-3 digit code
  called RIB Clé. This is the paper you need to
  have for France Télécom and for CAF. Be prepared
  that it might take a week to get the RIB-code
  after opening your account.
• Also make sure that you deposit money on your
  account right away, because your account does not
  activate before you have made a deposit. This
  means that they will only order your credit card
  and chequebook after your first deposit.
• To open an account you need
• a deposit sum
• a passport or an identity card, or a photocopy of
  either
• a student card or an inscription form of the
  university
• a proof of domicile

32
Health

• The affiliation to the student social Securiy
  system (reserved for
• students less than 28 years old) give access to
  services from 1st
• October to next 30th September and costs around
  186.
• It covers
• 70 of medical expenses
• 35 to 65 of medicine
• Dental and eye care are only partially covered
  and reimbursement depends on prior agreement with
  social security sevices.
• Complementary social security cover
• Student mutual insurance company
• For a relatively low fee the complementary
  student insurance scheme mutuelles offer extra
  health cover. They also cover for third party
  liability risks and are an accident and death
  insurance.
• For international students more than 28 years
  old universal health coverage (CMU) free or
  not, depending on income.

33
Health

• Compulsory health insurance
• In France, health coverage is compulsory for all
  students.
• 1- It can be a health schema subscribed in the
  country of origin.
• European Economic Space citizens (European Union,
  Switzerland, Norway, Island, Liechtenstein)
• Reimbursement of medical costs can be claimed
  from the International Relations Office of the
  State Health Insurance Office (23 Rue Mathieu
  Stilatti 13301 Marseille cedex 3 / Tél 04 91 11
  50 70 ) enclosing the prescriptions, the feuille
  de maladie (from given by doctor to patient for
  forwarding to the social security) with vignette
  de medicaments (the price label on medicines for
  reimbursements by social security), as well as
  copy of the European Health Insurance Card and SE
  401 Q 106 or SE 401 Q 104 printed forms, plus
  particulars of your bank account and proof of
  residence in France.

34
Health

• 2 - French Social Security system affiliation
  for other nationalities, students under 28 years
  old
• This procedure must be carried out on
  registration.
• www.ameli.fr
• Students have to choose between two student
  mutual insurance companies which will be their
  reimbursement centre.
• Student mutual insurance company (LMDE in
  French)
• www.lmde.com
• Tel 3260
• Address 5 Rue des Allumettes, Aix en Provence
• Provence student mutual insurance company (MEP In
  French)
• www.mep.fr
• Tel [phone]
• Adress 2 Rue Reine Jeanne,Aix en Provence

35
Health

• Preventive Medical service
• A medical examination and a conversation in order
  to find existing health problems which may
  trouble the students life.
• Vaccination checks
• Medical information centre in co-operation with
  other institutes (hospitals, etc...).
• Maladies
• Address Centre de Medecine préventive,
• Les fenouillères (à côté
• du Restau U), Avenue Gaston Berger
• 13625 Aix en Provence
• Tél  [phone]
• Listening to young people
• If you want to talk about your problems or if you
  have psychological concerns, there will be
  people to listen to you and to comfort you.
• Address  37 Bis, boulevard Aristide Briand
• 13100 Aix en Provence
• Tél  [phone]

36
Sport

• University sport and physical activities service
• This service offers
• Dance expression modern dance, body voice and
  expression, society dances, dances world
  folklore, modern jazz, hip hop
• Gymnastics relaxation body and harmony, music
  and soft gym, stretching, aerobics
• Individual sports badminton, archery, tennis,
  ping pong, triathlon, squash
• Combat sports aikido, English and French boxing,
  fencing, judo, karate
• Outdoor sports athletics, cycling, orienteering,
  escalating, hiking, golf, mountain cycling
• Team sports baseball, basketball, football,
  handball, volleyball, rugby
• Water sports aqua gym, swimming, sport swimming,
  synchronized swimming, and water-polo.

37
Sport

• Sports office is next to Amphi Est. Opening hours
  are on the door. Remember to subscribe in time,
  and ask for info booklet about all the
  timetables. For possibilities and timetables you
  can also look on the notice board in the corridor
  where amphitheatres are.
• You have first to subscribe at the office to get
  a sports card, and then go to the lesson with the
  card. You can do a maximum 2 sports / semester.
• The sports service is common for all the 3
  universities in Aix, so there are lot of people
  to do sports, and the groups may be full. Some
  students have to get sports credits, so they have
  priority for the courses. Erasmus- students dont
  get credits for sports. Some sports cost more,
  for instance golf, diving, and swimming.
• To do university sports you need
• A medical certificate
• 2
• 2 passport photos

38
Leisure

• Les calanques
• La Sainte Victoire
• Going out
• Shopping

39
Leisure

• O.T.U. (Organisation du Tourisme Universitaire)
• Student travel agency at Cité des Gazelles next
  to CROUS office
• This service offers tickets, travel insurances
  and car rentals for a cheap price for students.
• Site www.otu.fr

40
Leisure

• Visites dans les alentours
• Le  zoo de la Barben   in Salon de Provence (
  à 20km dAix en Provence)
• Le  château dIf   in Marseille
• Le  parc naturel régional  in Camargue (Arles)
• Excursions en Provence
• Les villages (Luberon)
• Les Baux de Provence
• Saint Rémy de Provence/ la route des lavandes
• Marseille
• Marché de Lourmarin/Roussillon/Abbaye de
  Sénanque/Gordes
• La Montagne Sainte Victoire/la côte Bleue ( Les
  Calanques de Niolon, lEstaque, Carry le Rouet)
• La sainte Baume/ Les Massifs de Provence/les
  Gorges du Verdon
• www.aixenprovencetourism.com