Spring 2005 AIMS PreTest Workshop

1
AIMS DPA Test Training
for
Middle Schools
Aims DPA - April 10, 12, 13 16
2
Field Testing for Some SchoolsFebruary 27
WritingApril 17 Science
3
Packet of Materials

• Hard copy of todays PowerPoint Presentation
• Sample Sign-In
• Test Security Agreement
• Testing Incident Report
• Testing Accommodations

4
Todays Topics

• Testing Calendar
• Test Coordinator Responsibilities
• Whats New for 2007
• Testing Issues
• Test Administration Procedures
• Materials receipt and returning
• Field Testing

5
AIMS DPA Test Dates

• February 27 AIMS DPA Writing Field Test
  
• April 10 AIMS DPA Writing
• April 12 AIMS DPA Reading/Math
• April 13 AIMS DPA Reading/Math
• April 16 AIMS DPA Reading/Math
• April 12 - 20 AIMS Make-up Testing Window
• April 17 Science Field Test

6
AIMS DPA Administration

• Content Areas for each of the four days have been
  predetermined.
• Day 1 Writing
• Day 2 Reading, part 1 and Mathematics, part 1
• Day 3 Reading, part 2 and Mathematics, part 2
• Day 4 Reading, part 3 and Mathematics, part 3

7
Approximate DPA Times
8
Test Coordinator Responsibilities
9
Test Coordinator Responsibilities

• Read Test Coordinator Manual and Test
  Administration Directions
• Order Materials for shortages
• Train Test Administrators Proctors
• Collect and store signature on Test Security
  Agreement
• Organize and distribute Test Materials
• Secure Test Materials during Testing Cycle
• Return materials to testing warehouse

10
Training Test Administrators Proctors

• Reviewing testing schedule for each day of
  testing.
• Reviewing Test Administration Directions have
  teachers highlight and make notes in manual as
  needed.
• Procedures including review of Test Security
  Agreement.
• Preparing classroom/testing site appropriate
  test environment and
  permissible visual aids.

11
Training Test Administrators Proctors Continued

• Handling of test materials before, during, and
  after testing.
• Discussing procedure of students requiring test
  accommodations (Ell, SpEd, or 504 students).
• Preparing test booklets and answer documents
  barcode labels, bubbling accommodations,
  transcription of answers to regular answer
  document for students receiving certain
  accommodations on writing.

12
What is New for Spring 2007 ?

• Testing Accommodations
• Field Testing
• Sign-In Sheets
• Testing Issues

13
Testing Accommodations

• Please review the document concerning
  accommodations provided in the testing packet.
• Every Test Administrator and Proctor must read
  the New Test Accommodation Guidelines for
  2006-2007 prior to administering the AIMS Test.
• New accommodations titled Universal
  Accommodations are now available.
• Remember if a scribe is used, all answers must be
  transcribed to a regular answer document.

14
Who Receives Which Accommodation?

• Universal Accommodations are available to all
  students.
• Standard Accommodations are available to ELLs
  ,504s and Special Education students but each
  group has specific accommodations check list in
  guidelines.
• Alternate Accommodations are available ONLY to
  Special Education students with an IEP.

15
Writing Field Test in Selected Schools

• AIMS DPA Writing Field
• Grades 3-8
• Give test on one day (Feb. 27)
• Approximate administration times
• - Gr. 3, 4, 5 two sessions, 1 hour each
• - Gr. 6, 7, 8 one session, two hours
• It is not a timed test, so students must be
  given the opportunity to complete the
  writing field test in one day

16
Science Field Test in Selected Schools

• Science Field Test
• Grades 4 8
• Give test on one day (April 17)
• There are 5 numbered forms so form code
  must be bubbled.
• Approximate administration times one
  session of one hour.
• It is not a timed test, so students must be
  given the opportunity to complete the
  science field test in one day.

17
Sign-In Sheet

• ALL Testing Sites will have a Sign-In Sheet
• (example in test packet).
• These sheets need to be secured by the Test
  Coordinator. (ADE randomly reviews Sign-In
  Sheets.)
• Sign-In Sheets provide documentation
• of who was testing in the room as
• well as verification that students were
• provided the opportunity to test.

18
Testing Issues

• When in doubt call Cindy Hurley 225-5418!
• Call Cindy to report any and all inappropriate
  testing incidents.
• Use the Testing Incident Report Form provided in
  your packet and return to Cindy.
• Inappropriate handling of incidents may result in
  liability issues.

19
Testing Issues - Continued

• When you follow proper testing procedures ADE
  can assist us.
• Only Cindy with permission from ADE can
  invalidate an answer document.
• Removing students who are disruptive does not
  mean you do not allow them to finish in another
  environment.

20
AIMS Test Administration Procedures
21
AIMS Testing Protocol

• The AIMS test is not timed.
• Approximate times represent the estimated time
  necessary for the vast majority of students to
  complete the test.
• Arrangements must be made to allow students to
  have as much time as is needed to finish the
  test.
• No AIMS testing session may carry over to the
  next school day.

22
Preparing to Test

• Please review the Test Coordinators Manual and
  Test Administration Directions prior to training
  Test Administrators, and Proctors.
• Many important items are covered
• in the manuals that will not be discussed
  today.

23
AIMS Labels

• Student Bar Code Labels will contain ALL required
  demographic information except for information
  regarding accommodations.
• Student Bar Code Labels are to be placed on the
  front of the answer document. Do not use the
  Master Label.

24
AIMS Labels

• If a student has a label use it! Do not fill in
  the back portion unless there is an error on the
  label.
• Some missing or incorrect demographic data in the
  labels can be corrected for the test reports.
• To do so, use the label and have school personnel
  bubble the correct information in the lower half
  of the back of the answer document after testing.

25
DO NOT DO THIS!

• If a student does not have a bar code label, do
  NOT write the information in place of a label.

26
AIMS Student Demographic Data Grid

• For students without a bar code label, the grid
  on the back must be completed by school
  personnel.
• The top half is to be completed before testing.
• The bottom half is to be completed after testing.
• Full instructions are in the Test Administration
  Directions

27
Private School or Home SchoolStudent
Demographic Information

• Fill in the top half of the back side of the AIMS
  answer document and since there is no SAIS , put
  in students phone number all 10 digits.
• Mark box 6 (not enrolled) on bottom half of the
  back side of the AIMS answer document.

28
Test Security Test Materials

• Inventory of Test MaterialsTest Coordinators are
  responsible for a complete inventory of all test
  materials both immediately upon receipt of the
  test materials and throughout the testing
  process.
• Secure Storage of Test MaterialsTest materials
  must be kept in locked storage when
  not in use and must be
  returned daily to the custody of the
  site test coordinator.
• Return of Test MaterialsAll testing materials
  are to be returned to TUSD testing
  warehouse. Follow instructions for
  return of materials (slides
  46-49).

29
AIMS Test Security Test Content

• Do not reproduce any test materials.Use
  short/add window to order additional materials if
  needed.
• Do not preview, read, study, or examine the AIMS
  DPA test.Only students who are participating in
  testing may view the test.
• Do not disclose any actual test items.Never
  discuss any test item that has
  not been publicly released by ADE.

30

Test Security Agreement

• Breaches of test security are serious.
• Everyone who comes in contact with AIMS DPA and
  TerraNova materials is responsible for
  appropriate test security and is required to sign
  a Test Security Agreement.
• Agreements must be kept on file at school except
  the principals agreement needs to be returned to
  Cindy Hurley.

31
Test Setting

• Seat students at desks or tables with sufficient
  room between students.
• Visual aids that may assist students with an
  answer must be removed or covered up except for
  the Six Traits for Writing.
• Have an adequate supply of dictionaries,
  thesauri, and pencils - ink pens may not be used
  .
• Note Dictionaries and thesauri may only be used
  during the writing portion of AIMS DPA.

32
During Testing

• Monitor Test Administrators - Correct
  administration procedures- Correct room set
  up- Active proctoring
• Monitor Student Conduct- No cell phones or
  electronic devices- No scratch paper on AIMS-
  No talking or disruptive behavior
• Maintain careful records of who tested

33
After Testing

• Confirm completed answer document for every
  tested student.
• Confirm barcode label OR hand bubbled
  demographics.
• Confirm inventory counts of all tests.
• Package materials for return to district
  testing warehouse correctly.

34

• When Things Go Wrong

• Contact Cindy Hurley, 225-5418, as soon as
  possible for any of the following
• 1. If a teacher makes a mistake in
• administering the test.
• 2. If student is caught cheating.
• 3. If a teacher is caught cheating.
• Remember test invalidations
• can only be done by Cindy Hurley.

35
Receiving Test Materials

• Open all of the boxes immediately upon receipt
  and verify the material amounts indicated on the
  packing list (Box 1) are correct.
• If you are substantially short, email or call
  Cindy (225-5418) immediately and no later
  than April 3 by noon.
• If you need just a small amount, call Bert.
  Bert (617-8187).
• Then physically count the inventory and
  call Bert with discrepancies.

36
Pre-Coded AIMS Barcode Labels

• Only the Test Coordinator or Test Administrator
  should place the barcode labels on the answer
  documents.
• The label with the barcode should be placed on
  the front of the answer
  document. Two barcode labels are provided for
  your convenience.
• If you place the wrong label on a student
  answer document, obtain a new
  answer document and utilize
  the extra barcode
  label provided.
• Do NOT retain unused barcode labels.
• Pre-coded labels are valid for the
  
• immediate testing session only!

37
DPA Barcode Label Example
Master Label
BarcodeLabel
Extra Barcode
38
Placement of Pre-Coded Barcode Labels
Pre-coded student barcode labels are to be placed
on the front of the student answer document in
the designated area. You must utilize only a
CTB-generated label with a barcode. Do not write
or mark in the designated barcode label space.
39
HOW WHERE TO FILL IN ACCOMMODATIONS FOR AIMS
DPA

• IEP, ELL, 504
• Universal
• Standard
• Alternate
• Writing Accommodations

40
Inside Front Cover AIMS Answer Document
For those students receiving testing
accommodations, district personnel need to fill
in the appropriate boxes
Other Information box is not being used
44
See Pg 63-64 of AIMS DPA Test Administration
Directions
41
Testing Accommodations Inside Cover of AIMS DPA
Answer Document See pgs. 63 64 of Test
Administration Directions for instructions
on completing test accommodations
Note There Are 2 mistakes Here
1. 504s can not have a
scribe for writing 2. There is
no such thing this year
as another alternate
accommodation.on
45
42
Writing Accommodations

• For students using a word processor, tape
  recorder, scribe, Braillewriter, or a large print
  test book and answer document as an accommodation
  (standard), their responses must be transcribed
  into a standard AIMS DPA or TN answer document
  for scoring purposes.
• The test coordinator, test administrator,
  proctor, or other designated school
  personnel must transcribe
  the responses exactly as
  produced by the student without
  changing spelling, punctuation, word choice,
  or any other aspect of the student
  responses.
• After transcribing student responses into
  the standard answer document, all
  electronic versions must be deleted.

43
Returning Test Materials to TUSD Warehouse
44
Critical Dates for Return of Test Materials

• March 8, 9, 12, and 13 for return of AIMS Writing
  Field Test Gr. 3-8
• April 23-26 for return of AIMS DPA, TerraNova,
  and Science Field test.
• PLEASE CALL BERT (617-8187) TO SET UP A TIME SLOT
  TO RETURN MATERIALS.

45
Packaging Scorables and Non-Scorables

• Scorables
• Answer documents that are to be scored are
  considered
• scorables and need to be boxed and labeled
  separately.
• Do not mix any scorables with non-scorables may
  result in lost tests and/or late-receipt scoring
  fees.
• Non-Scorables
• Test books and unused barcode-labels are
• considered non-scorable and should be boxed
• and labeled separately.
• Keep all unused or damaged answer documents
• grouped together and returned with the
• used answer document.
• NOTE Box test materials in the original boxes
• sent to you these must be used for return of
  materials to CTB.

46
Organizing Scorable Answer Documents

• Make sure barcodes are affixed correctly, are not
  damaged, and there are no extraneous marks.
• Separate used (scorable) answer documents from
  other non-scorable materials.
• Make sure all transcribing has been done
  when necessary.
• Check answer documents and test books to
  ensure that answer documents have
  not been left
  inside test booklets.
• Each set of test materials needs to be
  returned in separate boxes
  AIMS DPA and field
  tests need to be in their own
  labeled boxes.

47
Need-to-Know Need-to-Remember

• Use of scratch paper for AIMS is a test
  violation.
• Students must use a No. 2 graphite pencil to mark
  their answers answers written in
  ink will not be scored.
• Test coordinators administrators are responsible
  for reading the test
  administration directions thoroughly
  No one told me that, can not be an
  excuse used
  if a test violation occurs.
• Students who become ill and must leave during
  the test
  administration of any AIMS content area
  are ineligible to continue
  the test for that content
  area or to make-up that testing session
  (See
  page 8 of Test Administration Directions).

48
Still More Need-to-Know and
Need-to-Remember

• Students identified as Limited English Proficient
  (LEP) or who have been identified
  as Fluent English Proficient (FEP) for two or
  fewer years are eligible for certain standard
  accommodations as needed
• Accommodations for English Learners include
• gt Use of a published translation
  dictionary
• throughout the test.
• gt Provide exact oral translation of test
  
• directions into students native
  language
• (no written translations allowed).
• gt Simplify language in directions in
  
• English only.

49
Important Numbers Websites

• Cindy Hurley (A R) 225-5418
• Bert Thompson (Warehouse) 617-8187
• This presentation MidSchSpring07 Pre-Test
  Workshop can be found at the TUSDStats website
  http//tusdstats.tusd.k12.az.us/ , then click on
  Resources link
• To access information about ELLs
  https//tusdstats.tusd.k12.az.us/planning/biled/bi
  led_front.asp or go to TUSDStats homepage and
  click on Language Assessment which is under
  Special Programs
• ADE Assessment Website http//www.ade.az.gov/stan
  dards/aims/
• To access Testing Accommodations Guidelines for
  2006-2007
• http//www.ade.az.gov/standards/aims/Administe
  ring/Default.asp

50
Words of Wisdom

• When in doubt, when confused, when you just plain
  dont know .
• Call the AIMS-MeisterCindy Hurley

51
Huh --- What Did You Say?
Being a Test Coordinator is a HUGE Job. I
appreciate all your efforts and positive
attitude. Please remember I am here to help
every step of the way !