Managing Work Priorities - PowerPoint PPT Presentation

1 / 22
About This Presentation
Title:

Managing Work Priorities

Description:

Discuss techniques and concepts to help us manage work ... Avoid perfectionism. Set deadlines. Postpone it. Don't do it. Reward progress. Managing stress ... – PowerPoint PPT presentation

Number of Views:3967
Avg rating:5.0/5.0
Slides: 23
Provided by: Fel127
Category:

less

Transcript and Presenter's Notes

Title: Managing Work Priorities


1
Managing Work Priorities
  • Presented by
  • Felicity Mildon
  • Wednesday 8th November 2006

2
Time is what we want most, but what we use
worst.
  • William Penn

3
Workshop Objectives
  • Discuss techniques and concepts to help us manage
    work priorities more effectively
  • Think about stress and how we can manage it more
    effectively

4
There is no such thing as time management? Why?
5
becausewe can only manage ourselves in relation
to time.
6
So how can we manage our time more effectively?
  • Work longer?
  • Work harder?
  • Work faster?

7
It requires three aspects
  • Self awareness
  • To change and adapt our habits (which is not
    always easy) and
  • A positive attitude

8
Discussion
  • What habits do you have that waste time?

9
Coveys Time Management Matrix
10
To become a Quadrant 2 manager
  • Identify roles
  • Select goals
  • Schedule
  • Adapt as necessary
  • Do the most important activities first
  • Allow unplanned time

11
Activity Importance of setting goals
  • Chose 2 goals (work and personal)
  • Make them a SMART goal
  • Break it into sub-goals
  • Identify the activities required to help you
    achieve the goals
  • Use annual, monthly and weekly planners to help
    you

12
Time management techniques
  • Diaries and calendars
  • Having an organised desk
  • Organising paperwork
  • Managing telephone calls
  • Managing email
  • Handling visitors
  • Handling interruptions
  • Managing meetings

13
Managing paperwork
  • 4 criteria
  • Act on it
  • Pass it on
  • File it
  • Bin it

14
Telephone calls
  • Plan your calls
  • Screen calls
  • Voice mail
  • Set the tone at the start of the call

15
Email
  • Only view 2-3 times a day
  • Handle once only
  • Delete or file if not important
  • Turn off email alert

16
Work environment
  • Organise your desk
  • Keep filing up to date
  • Do Not Disturb sign
  • Work in a conference room
  • Turn your desk to the wall

17
Handling visitors/interruptions
  • Set time limits (politely and assertively)
  • Go to their work area
  • Expect interruptions
  • Schedule unplanned time

18
Managing Meetings
  • Have an agenda
  • Start and end on time
  • Minutes and action items
  • Dont go unless you have to
  • Be prepared

19
Procrastination
  • Why an how and do you procrastinate?

20
Tips for overcoming procrastination
  • Divide and conquer
  • Start anywhere
  • Bite the bullet
  • Prioritise
  • Avoid perfectionism
  • Set deadlines
  • Postpone it
  • Dont do it
  • Reward progress

21
Managing stress
  • Good nutrition
  • Rest
  • Physical fitness
  • Support network
  • Check negative thoughts
  • Breathing

22
Any questions
Write a Comment
User Comments (0)
About PowerShow.com