Training for Purchase Card Users and Approving Officials

1
Training for Purchase Card Users and Approving
Officials
Affirmative and Environmentally Preferable
Procurement

• Federal Recycled and Biobased Procurement
  Preference Program

2
Opportunity to Buy Green

• Government-Wide Statistics
• Purchase card use- 17 billion in FY 2004 - up
  from 8 billion in FY 1998
• 310,861 cardholders
• 26,523,928 transactions
• Important to include green purchasing in all
  purchase card training and manuals

3
Affirmative Procurement

• The policy and practice of purchasing goods made
  with recycled materials

Example
Paper with 30 Post-consumer Content
4
Affirmative Procurement and Environmentally
Preferable Purchasing

• Affirmative Procurement is about to grow much
  larger.
• Farm Security and Rural Investment Act, 7 U.S.C.
  8102 authorizes a Federal procurement preference
  program for biobased products.
• U.S.D.A. published a final rule January 11, 2005
  to implement the statute.

5
Affirmative Procurement and Environmentally
Preferable Purchasing

• Policy Flash 2004-23 issued by the DOE
  Procurement Executive.
• DOE will be an early adopter of the U.S.D.A.
  Biobased Products Program
• DOE Contracting Activities and Management
  Contractors encouraged to acquire biobased
  products on a voluntary basis in advance of the
  mandatory biobased preference program

6
Draft Biobased Product Categories

• Adhesive/Mastic Removers
• Biobased grease
• Biodegradable films
• Composite panels
• Compost
• Compostable molded products
• Diesel additives
• Gasoline additives
• Hand Cleaners/Sanitizers
• Hydraulic fluids (fixed equipment)

• Industrial cleaners
• Janitorial cleaners
• Lawn fertilizer
• Lip Care Products / Balm
• Metal working concentrates
• Mulch
• News inks (black)
• News inks (color)
• Penetrating oils
• Sorbents

7
Affirmative Procurement and Environmentally
Preferable Purchasing

• FAR Case 2005-38 has been introduced to implement
  the program and merge it with the Affirmative
  Procurement Program.
• Environmentally preferable procurement is broader
  still.
• Environmentally preferable products or services
  have a lesser or reduced effect on human health
  and the environment when compared with competing
  products or services that serve the same purpose.

8
Environmentally Preferable Purchasing

• What is it?
• Purchase of Energy or Water Efficient Products,
  i.e., Energy Star or Federal Energy Management
  Program
• Purchase of Alternative Fuels and Re-refined
  Motor Vehicle Lubricants and Coolants
• Purchase of Biobased Products, and Recycled
  Content Products, i.e., Affirmative Procurement
  Program
• Purchase of Alternatives to Ozone Depleting
  Substances
• Other Purchases that make sense environmentally

9
Environmentally Preferable Purchasing

• Environmentally preferable products or services
  do one or more of the following
• Minimize the consumption of resources, energy and
  water
• Prevent the creation of solid waste, air
  pollution or water pollution
• Minimize or eliminate the use of materials or
  processes which compromise the environment
  (global warming, ozone depletion and acid rain)
• Promote the use of non-toxic substances and avoid
  toxic materials or processes

10
DOEs Affirmative Procurement Program

• Lets narrow our focus to DOEs current
  Affirmative Procurement Program for the rest of
  this presentation.

11
Why Affirmative Procurement?
The Federal government spends about 200 Billion
every year and has put this buying power behind
the countrys recycling programs
As stewards of federal dollars, we are obligated
to purchase designated items containing recycled
materials
12
Affirmative Procurement Benefits

• Creates recycling markets
• Saves energy
• Conserves resources
• Saves money
• Saves landfill space
• Reduces pollution

• purchasing

collection
manufacturing
Purchasing recycled products is the key to
completing the recycling loop!
13
Why Affirmative Procurement?
ITS THE LAW
14
Resource Conservation and Recovery Act (RCRA),
1976

• Section 6002 required EPA to publish guidelines
  for affirmative procurement and required
  procuring agencies to develop an Affirmative
  Procurement program within 1 year of publication
  of the guidelines

15
What Is A Procuring Agency (Who Does
This Apply To?)

• Procuring Agency any Federal agency or
  contractor using appropriated Federal funds for a
  procurement
• Applies for cumulative procurements of individual
  CPG items exceeding 10,000 in a year
• 10,000 threshold applies to entire agency (i.e.,
  Dept. of Energy, and its facility management
  contractors and certain of their subcontractors)

16
Exemptions

• According to RCRA, procuring agencies must follow
  the CPGs unless the product
• Is unavailable at a reasonable price
• Will not meet reasonable performance standards
• Is unavailable within a reasonable timeframe at a
  sufficient level of competition

Price
Performance
Availability
17
EO 13101 Greening the Government Through Waste
Prevention, Recycling and Federal Acquisition
(1998)

• Directed EPA to include AP in compliance
  inspections
• Required agencies to provide AP training
• Required procuring agencies to follow CPGs
  published in the Federal Register
• Introduced biobased products as part of AP
  programs
• Encouraged purchase of environmentally preferable
  products and services

18
Greening the Government Guidance in DOE

• Acquisition guidance concerning the 5 Greening
  the Government Executive Orders is contained in
  Acquisition Letter 2002-05
• The Executive Orders were 13101, Recycled
  Products, 13123, Energy Efficient Products,
  13148, Energy Management, 13149 Fleet and Fuel
  Efficiency, and 13221, Energy Efficient Standby
  Power Devices

19
What are the CPGs and RMANs?

• Comprehensive Procurement Guidelines (CPGs)
  designate the products that must contain
  recovered material
• Recovered Materials Advisory Notices (RMANs)
  provide recycled-content recommendations and
  guidance on buying recycled-content products

20
And The Products Are
EPA-Designated Product Categories

• Construction
• Landscaping
• Non-Paper Office
• Paper and Paper Products
• Parks and Recreation
• Transportation
• Vehicular Products
• Miscellaneous

21
Construction Products
Designated Items

• Building insulation
• Carpet
• Carpet cushion
• Cement and concrete
• Consolidated and reprocessed latex paint
• Floor tiles
• Flowable fill
• Laminated Paperboard
• Modular threshold ramps

• Nonpressure pipe
• Patio blocks
• Railroad grade crossing surfaces
• Roofing materials
• Shower and restroom dividers
• Structural fiberboard

22
Landscaping Products
Designated Items

• Compost made from yard trimmings or food waste
• Garden and soaker hoses
• Hydraulic mulch
• Lawn and garden edging
• Plastic lumber landscaping timbers and posts

23
Non-Paper Office Products
Designated Items

• Binders, clipboards, file folders, clip
  portfolios, and presentation folders
• Office furniture
• Office recycling containers
• Office waste receptacles
• Plastic desktop accessories
• Plastic envelopes
• Plastic trash bags
• Printer ribbons
• Toner cartridges

24
Paper and Paper Products
Designated Items

• Commercial/industrial sanitary tissue products
• Miscellaneous papers
• Newsprint
• Paperboard and packaging products
• Printing and writing papers

25
Park And Recreation Products
Designated Items

• Park benches picnic tables
• Plastic fencing
• Playground equipment
• Playground surfaces
• Running tracks

26
Transportation Products
Designated Items

• Channelizers
• Delineators
• Flexible delineators
• Parking stops
• Traffic barricades
• Traffic cones

27
Vehicular Products

• Designated Items

• Engine coolants
• Rebuilt vehicular parts
• Re-refined lubricating oils
• Retread tires

28
Miscellaneous Products
Designated Items

• Awards and plaques
• Bike Racks
• Blasting grit
• Industrial drums
• Manual-grade strapping
• Mats
• Pallets
• Signage
• Sorbents

29
Where Can These Products Be Found?

• Government Supply Sources
• General Services Administration (GSA)
• Defense Logistics Agency (DLA)
• Government Printing Office (GPO)
• Your Facility Supply Store
• JWOD

30
AP Made Easy

• Use The Web
• For Information
• EPA http//www.epa.gov/cpg and
  http//www.epa.gov/epp/
• DOE http//www.eh.doe.gov/p2/ap/default.htm
• http//professionals.pr.doe.gov
• To Search for Products
• GSA http//www.gsa.gov
• DLA http//www.dscr.dla.mil
• EPA http//yosemite1.epa.gov/oppt/eppstand2.nsf
• CA Waste Management Boards Recycled Content
  Database http//www.ciwmb.ca.gov/rcp/

31
How Will Purchases of Epa-designated Items Be
Monitored?

• EPA RCRA Inspections
• EPA Facility Questionnaires
• Reporting of Purchases
• IG Inspections

32
How Do I Report Purchase Card Transactions?

• Purchase Card Purchases Should Be Reported
• Affirmative Procurement Reporting Procedures Vary
  From Site to Site
• Contact Your Recycling Coordinator or Green
  Acquisition Advocate for Procedures at your Site
• Contacts are at http//tis.eh.doe.gov/p2/ap/contac
  tlist.doc

33
What Should You Do?

• Keep the list of CPG items handy or bookmark
  EPAs Comprehensive Procurement Guidelines Home
  Page (http//www.epa.gov/cpg) refer to it when
  making purchases
• Maximize your purchases of recycled-content
  items by
• Searching for recycled-content productsin
  catalogs and online sources
• Requesting recycled-content items from your
  vendors
• Document noncompliant purchases (those not
  meeting recycled-content requirements) over
  2,500 (for reasons of price, performance, or
  availability)

34
Need More Information?

• Beverly Craig - DOE Purchase Card Program
  Manager (202-287-1748)
• Richard Langston - Procurement Policy
  Analyst (202-287-1339)
• Donald Lentzen - Affirmative Procurement
  Program Manager (202-586-
  7428)
• Print your completion certificate from the next
  slide. If you are using NetScape, press escape
  if in view mode, click on the center of the
  slide, enter your name, then print slide 35. If
  you are using Internet Explorer, right click on
  the next slide, select EDIT, insert your name and
  then click outside the slide print slide 35.
• Furnish a copy to your local purchase card
  coordinator!

Just one more step Prepare your
Certificate Thanks for learning about our
Program.
35
U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND
ENVIRONMENTALLY PREFERABLE PROCUREMENT TRAINING
FOR PURCHASE CARD USERS CERTIFICATE OF
COMPLETION       In Recognition of Your
Completion of the Department of
Energy Affirmative Procurement Program Overview
Training 0.5 Hours Credit